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Call to Order

CALL MEETING TO ORDER

Item 1

APPROVAL OF MINUTES – Approve minutes of the February 26, 2018 regular meeting.

Consent Agenda (Part 1 of 2)

NEW BUSINESS – CONSENT ( ) = Target Council Meeting Date for Recommendations for Council Action (RCAs)

2. (4/12) Authorize execution of an agreement with Austin Independent School District to provide performance-based incentives for the generation of solar energy at the following locations: Boone Elementary School, 8101 Croftwood Drive; Galindo Elementary School, 3800 South 2nd Street; Kocurek Elementary School, 9800 Curlew Drive; and Paredes Middle School, 10001 David Moore Drive, for an estimated $100,929 per year, for a total amount not to exceed $1,009,290 over a 10-year period. (Districts 3, 5, 8).

4. (4/12) Authorize negotiation and execution of all documents and instruments necessary or desirable to acquire a permanent Electric Transmission and Distribution Easement consisting of a tract of land, which is approximately 5,920 square feet out of the J.P. Wallace Survey, being a portion of Lot 1, Omega Subdivision, Recorded in Vol. 49, Pg. 72 of the Plat Records of Travis County, Texas, situated in the City of Austin, Travis County, Texas, for the Austin Energy Transmission Circuit 811 upgrade project, in an amount not to exceed $97,298, including standard and customary closing costs. (District 4)

5. (4/12) [Purchasing] Authorize negotiation and execution of a multi-term contract through the State of Texas Department of Information Resources with SHI-Government Solutions, Inc., to provide Tableau software licenses and technical services, for up to three years for a total contract amount not to exceed $598,000.

6. (4/12) [Purchasing] Authorize award and execution of a multi-term contract with H. Brown, Inc., to provide heavy hauling services, for up to five years for a total contract amount not to exceed $2,896,875.

8. (4/12) [Purchasing] Authorize award and execution of a multi-term contract with Priester-Mell & Nicholson, to provide station post insulators, for up to five years for a total contract amount not to exceed $440,000.

9. (4/12) [Purchasing/Various Departments; AE’s portion: $600K)] Authorize negotiation and execution of multi-term contracts with Sisk-Robb Inc., Building Abatement Demolition Company Inc., and AAR Inc., or one of the other qualified offerors to Request For Proposals 1100 CAK0020, to provide lead, mold, and asbestos abatement, for up to five years for total contract amounts not to exceed $4,100,000 divided among the contractors.

12. (4/26) [Purchasing] Authorize negotiation and execution of a multi-term contract with John L. Wortham & Son, L.P. D/B/A Wortham Insurance & Risk Management, to provide cyber liability broker services for cyber liability insurance coverage for Austin Energy, for up to five years for a total contract amount not to exceed $2,425,000.

14. (4/26) [Purchasing/Various Departments; AE’s portion: $2.3M)] Authorize negotiation and execution of multi-term contracts through U. S. Communities, The Cooperative Purchasing Network, Texas Multiple Awards Schedule and National Joint Powers Alliance cooperative purchasing programs with Haworth, Herman Miller Inc., Knoll Inc., The Hon Company, Southern Aluminum and Steelcase, and various other contractors, to provide furniture including installation and other related services, for up to five years for total contract amounts not to exceed $19,051,000 divided among the contractors.

Citizen Communications (Part 1 of 2)

CITIZEN COMMUNICATIONS: GENERAL – Speaker remarks limited to three minutes.

Consent Agenda (Part 2 of 2)

NEW BUSINESS – CONSENT ( ) = Target Council Meeting Date for Recommendations for Council Action (RCAs)

2. (4/12) Authorize execution of an agreement with Austin Independent School District to provide performance-based incentives for the generation of solar energy at the following locations: Boone Elementary School, 8101 Croftwood Drive; Galindo Elementary School, 3800 South 2nd Street; Kocurek Elementary School, 9800 Curlew Drive; and Paredes Middle School, 10001 David Moore Drive, for an estimated $100,929 per year, for a total amount not to exceed $1,009,290 over a 10-year period. (Districts 3, 5, 8).

4. (4/12) Authorize negotiation and execution of all documents and instruments necessary or desirable to acquire a permanent Electric Transmission and Distribution Easement consisting of a tract of land, which is approximately 5,920 square feet out of the J.P. Wallace Survey, being a portion of Lot 1, Omega Subdivision, Recorded in Vol. 49, Pg. 72 of the Plat Records of Travis County, Texas, situated in the City of Austin, Travis County, Texas, for the Austin Energy Transmission Circuit 811 upgrade project, in an amount not to exceed $97,298, including standard and customary closing costs. (District 4)

5. (4/12) [Purchasing] Authorize negotiation and execution of a multi-term contract through the State of Texas Department of Information Resources with SHI-Government Solutions, Inc., to provide Tableau software licenses and technical services, for up to three years for a total contract amount not to exceed $598,000.

6. (4/12) [Purchasing] Authorize award and execution of a multi-term contract with H. Brown, Inc., to provide heavy hauling services, for up to five years for a total contract amount not to exceed $2,896,875.

8. (4/12) [Purchasing] Authorize award and execution of a multi-term contract with Priester-Mell & Nicholson, to provide station post insulators, for up to five years for a total contract amount not to exceed $440,000.

9. (4/12) [Purchasing/Various Departments; AE’s portion: $600K)] Authorize negotiation and execution of multi-term contracts with Sisk-Robb Inc., Building Abatement Demolition Company Inc., and AAR Inc., or one of the other qualified offerors to Request For Proposals 1100 CAK0020, to provide lead, mold, and asbestos abatement, for up to five years for total contract amounts not to exceed $4,100,000 divided among the contractors.

12. (4/26) [Purchasing] Authorize negotiation and execution of a multi-term contract with John L. Wortham & Son, L.P. D/B/A Wortham Insurance & Risk Management, to provide cyber liability broker services for cyber liability insurance coverage for Austin Energy, for up to five years for a total contract amount not to exceed $2,425,000.

14. (4/26) [Purchasing/Various Departments; AE’s portion: $2.3M)] Authorize negotiation and execution of multi-term contracts through U. S. Communities, The Cooperative Purchasing Network, Texas Multiple Awards Schedule and National Joint Powers Alliance cooperative purchasing programs with Haworth, Herman Miller Inc., Knoll Inc., The Hon Company, Southern Aluminum and Steelcase, and various other contractors, to provide furniture including installation and other related services, for up to five years for total contract amounts not to exceed $19,051,000 divided among the contractors.

Item 3 (Part 1 of 2)

(4/12) Authorize the execution of agreements with Foundation Communities and Guadalupe Neighborhood Development Corporation to provide incentives for installing solar electric systems on three multifamily affordable housing facilities located at 813 East 8th Street, 1200 Paul Theresa Saldana Street and 11015 Four Points Drive, for a total amount not to exceed $502,600. (Districts 1, 3, 6)

Item 7

(4/12) [Purchasing] Authorize negotiation and execution of a multi-term contract with Leidos Cyber, Inc., to provide maintenance and support and training for existing Industrial Defender automated systems manager software, for up to five years for a total contract amount not to exceed $528,000.

Item 3 (Part 2 of 2)

(4/12) Authorize the execution of agreements with Foundation Communities and Guadalupe Neighborhood Development Corporation to provide incentives for installing solar electric systems on three multifamily affordable housing facilities located at 813 East 8th Street, 1200 Paul Theresa Saldana Street and 11015 Four Points Drive, for a total amount not to exceed $502,600. (Districts 1, 3, 6)

Items 10 & 11

10. (4/26) [Capital Contracting] Authorize award and execution of a construction contract with Flintco, LLC, for Austin Energy’s District Cooling Plant #3 Project, in the amount of $44,575,309 plus a $4,457,530 contingency, for a total contract amount not to exceed $49,032,839. (District 9)

11. (4/26) [Capital Contracting] Authorize negotiation and execution of an amendment to the professional services agreement with Energy Engineering Assoc., Inc. dba EEA Consulting Engineers, for additional engineering services for the Downtown District Cooling Plant #3, in the amount of $1,513,396.13, using existing funds and authorizing an additional $951,720 for a total contract amount not to exceed of $4,951,720.

Item 13

(4/26) [Purchasing] Authorize negotiation and execution of a multi-year contract with Ascend Analytics, LLC, to provide hosted software valuing, simulating and managing the energy portfolio containing load and generation assets (thermal, renewable and storage) for a total amount not to exceed $1,004,676.

Items 15 & 18

15. Update regarding water meter readings and associated high bill concerns.

18. Discussion and possible action regarding water meter readings and associated high bill concerns. (Boyle, Reel)

Citizen Communications (Part 2 of 2)

CITIZEN COMMUNICATIONS: GENERAL – Speaker remarks limited to three minutes.

Item 16

Presentation regarding utility deposit policies.

Item 17

Presentation by invited speaker Paul Robbins regarding Dispatchable Renewable Energy Sources. (Ferchill, Hadden)

Item 20

Report regarding City Council action on items previously reviewed by the EUC.

Item 21

Discussion regarding potential future agenda items.

ADJOURNMENT
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