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[CALL TO ORDER ]
UM, IT IS 9 31 ON JANUARY 24TH.WE'RE IN THE CHAMBERS FOR THE UDIN FINANCE COMMITTEE.
I'M JOINED VIRTUALLY BY MY VICE CHAIR COUNCIL MEMBER POOLE.
UM, AND ON THE DIOCESE WITH COUNCIL MEMBER KELLY, UH, COUNCIL MEMBERS RYAN AL ALDER, AND COUNCIL MEMBER FUENTES WILL BE JOINING US A BIT, UM, LATER.
UM, THIS MORNING, UM, WE HAVE A LOT OF ITEMS ON OUR AGENDA, AND OUR GOAL IS TO BE DONE WITH THE PUBLIC PORTION BY 11, SO THAT WE CAN MOVE INTO INTERVIEWS FOR MUNICIPAL CIVIL SERVICE.
UM, I'D LIKE TO START WITH, UM, IS THERE ANY PUBLIC COMMUNICATION? NO SPEAKERS.
[1. Approve the minutes of the Audit and Finance Committee meeting of December 6,2023. ]
MOVE TO THE, THE MINUTES OF THE AUDIT AND FINANCE COMMITTEE MEETING FROM APRIL FROM, UH, DECEMBER 6TH.DO I HAVE A MOTION TO APPROVE? MOVE BY COUNCIL MEMBER KELLY, SECONDED BY COUNCIL MEMBER POOLE.
SEEING NO OBJECTIONS,
[2. Discussion and possible action on proposed amendments to City Code regarding the City Auditor. ]
TO ITEM NUMBER TWO, UM, WHERE WE WILL DISCUSS PROPOSED AMENDMENTS TO CITY CODE REGARDING THE CITY AUDITOR.UM, AND I CAN, UH, WALK THROUGH THE, THE DOCUMENT OR I CAN JUST GIVE YOU A HIGHLIGHT OF WHAT'S IN THE DOCUMENT, UH, WHATEVER ELSE PREFERENCE IS.
UM, JUST FOR TRANSPARENCY FOR OTHER FOLKS.
WHY DON'T YOU WALK THROUGH THE DOCUMENT.
I THINK WE ALL MET WITH YOU SEPARATELY, BUT I THINK THIS WILL BE HELPFUL, UM, FOR OTHER OFFICES SINCE THIS WILL BE COMING TO COUNCIL.
BUT DO IT NOT, DON'T TAKE SO LONG TO DO.
WHAT'S THAT? BUT, BUT BE WITHIN THE 10 OR SO MINUTES THAT WE HAVE.
UM, CAN YOU BRING THE OTHER ONE UP? SO ONE THAT SAYS VERSION TWO ON IT.
UM, SO, SO THIS DOCUMENT IS COMING THERE.
IT'S, UM, IT IS JUST A RED LINE OF THE CODE CHANGES WE'RE PROPOSING.
THESE ARE ALL CODE CHANGES RELATED TO MY OFFICE, UM, THAT WE'VE BEEN TALKING ABOUT FOR VARIOUS REASONS, UM, THAT WE WANTED TO BRING TO YOU GUYS AND THEN, AND THEN TAKE TO COUNCIL TO GET THESE ADJUSTED.
UM, SO, SO I'M GONNA GO PRETTY QUICKLY THROUGH HERE.
UM, THE FIRST CHANGE WAS ACTUALLY RELATED TO OUR RESPONSIBILITIES AND BOARDS AND COMMISSIONS.
UM, WHAT WE'VE BEEN DOING AND WHAT THIS COMMITTEE HAS BEEN DOING HISTORICALLY IS KIND OF CONSIDERING BOARD AND COMMISSION RISKS AS WE DEVELOP THE AUDIT PLAN.
UM, BUT THERE WERE REQUIREMENTS FOR THE AUDIT COMMITTEE AS WELL AS OUR OFFICE TO REVIEW EACH BOARD'S INTERNAL REPORT.
SO WE'RE REMOVING THOSE, BUT SAYING THAT WE WILL LOOK AT INFORMATION PROVIDED BY THE BOARDS AND COMMISSIONS AS PART OF OUR ANNUAL RISK ASSESSMENT, UM, TO PROPOSE PROJECTS.
THIS NEXT ONE IS, UH, RELATED TO THE CITY AUDITORS POSITION.
MY OWN POSITION RIGHT NOW, BUT, UM, BASICALLY IN THE PAST THERE WAS A, A NOMINATING COMMITTEE PROVISION THAT REQUIRED THE CITY MANAGER AND THE STATE AUDITOR TO BE ON THE AUDIT COMMITTEE OR BE ON THE NOMINATING COMMITTEE FOR THE AUDITOR.
UM, THE STATE AUDITOR, UM, WHILE, UH, VERY KNOWLEDGEABLE ABOUT AUDITING.
UM, THAT'S, THAT'S AN INTERESTING AD.
I'M NOT ACTUALLY SURE WHERE THAT CAME FROM.
UM, AND THEN THERE'S THE CITY MANAGER BEING ON THAT IS JUST A LITTLE BIT AWKWARD IN THAT THE, WE, UM, ARE RESPONSIBLE FOR AUDITING EVERYTHING THAT REPORTS TO THE CITY MANAGER.
SO WE'RE REMOVING THAT AND MAKING THE NOMINATING COMMITTEE, THIS AUDIT AND FINANCE COMMITTEE, UM, DOESN'T AFFECT MY POSITION.
IN FACT, THIS WHOLE PROVISION WAS WAIVED WHEN I WAS APPOINTED BACK IN, UM, A LONG, LONG TIME AGO.
UM, THE, UH, I JUST WANNA INTERRUPT THERE.
'CAUSE WE, UM, IN TALKING, WE ADDED SOMETHING, AND I WANNA MAKE SURE, UM, SO WE ADDED THAT THE NOMINATING COMMITTEE MAY SEEK ADVICE FROM INDIVIDUALS WITH AUDIT EXPERTISE.
WHICH I WOULD HIGHLY RECOMMEND AS WE ARE REVIEWING CANDIDATES THAT THE COMMITTEE DO THAT, BUT THEY'RE NOT OFFICIALLY PART OF THE NOMINATING COMMITTEE.
AND I, I THINK THAT'S A GREAT IDEA.
AND INDIVIDUALS WITH AUDIT EXPERTISE, EITHER WITHIN AUSTIN OR OUTSIDE OF AUSTIN, I THINK WOULD BE HELPFUL, UM, IF THE MEMBERS OF THE NOMINATING COMMITTEE DON'T HAVE THAT EXPERTISE THEMSELVES.
SO HERE, THERE, THERE'S JUST SOME CLEANUP IN THIS SECTION, UM, TO ENSURE, UH, THAT THE, THE DEFINITIONS HERE MATCH.
UM, THIS, JUST AS AN EXAMPLE, UM, TO OBTAIN, OR THIS IS, HAS TO DO WITH ABUSE OF YOUR POSITION AND THAT ABUSE OF YOUR POSITION COULD BE TO GAIN SOMETHING FOR YOURSELF OR ALSO TO GAIN SOMETHING FOR SOMEBODY ELSE.
AND THAT'S SOMETHING THAT'S COME UP IN AN INVESTIGATION.
SO WE JUST WANTED TO CLARIFY THAT
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ONE.KEEP GOING THEN MAYBE A WHILE TILL THE NEXT ONE.
SO ALL OF THIS IS A BIG SECTION, BUT, UM, HERE, THERE'S ACTUALLY, UM, THERE WAS A, A LOT OF LANGUAGE AND ACTUALLY A SEPARATE RESOLUTION THAT ADDRESSED HOW FOLLOW UP SHOULD OCCUR.
SO HERE IT JUST SAYS THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEES, UM, SHOULD PROVIDE AN UPDATE AT LEAST TWICE A YEAR RELATED TO THE STATUS OF RECOMMENDATIONS.
AS YOU'LL KNOW, WE NOW HAVE THAT PUBLIC DASHBOARD WITH, UM, CLOSE TO REAL-TIME UPDATES.
UH, WE GET THE UPDATES, WE TAKE A LOOK AT THEM AND GET THEM POSTED.
SO WE'RE GETTING THOSE MORE REGULARLY THAN TWICE A YEAR, BUT WE JUST WANT, UM, SOME MINIMUM ESTABLISHED.
AND SO THAT'S WHAT THIS ONE DOES.
UH, THE NEXT SECTION IS, IS ACTUALLY THIS, THIS SUBPOENA LANGUAGE.
UH, THIS IS LANGUAGE THAT WE HAVE SPECIFIC TO THE ETHICS REVIEW COMMISSION.
WE RAN INTO AN ISSUE WITH THE MUNICIPAL CIVIL SERVICE COMMISSION.
ALONG THE SAME LINES, IF SOMETHING IS EXEMPT, UM, OR IS, IS NOT, IS CONSIDERED AN AUDIT WORK BEING PAPER UNDER THE PUBLIC INFORMATION ACT, THAT'S NOT SOMETHING THAT WE PROVIDE IN RESPONSE TO EITHER THE ETHICS REVIEW COMMISSION OR THE MUNICIPAL CIVIL SERVICE COMMISSION.
ALL THE, THE, UM, STRIKE THROUGH IS REALLY BECAUSE, UM, YOU'LL SEE THAT COME UP AGAIN LATER.
IT'S BASICALLY JUST BEEN MOVED SO THAT IT'S, IT'S BROADER, UM, AND NOT SPECIFIC TO THIS, UM, ONE SECTION.
SO, UM, AND THIS IS THAT CORRECTION.
SO IT'S REALLY JUST PUTTING THAT LANGUAGE, UM, BELOW AND MAKING IT IT MORE BROAD THAN IT WAS BEFORE.
BUT DOESN'T, DOESN'T CHANGE THE INTENT OF THE CODE OR, OR WHAT THE CODE DOES, THEN SHOULD GO A LONG WAY, I THINK UNTIL WE HAVE ANOTHER CHANGE.
UH, THIS SECTION IS JUST VERY LONG.
UM, UH, HERE WE WERE TRYING TO GET AT, YOU KNOW, WE DO WORK THAT'S NOT JUST AUDITS AND INVESTIGATIONS, AND SO WE WANTED TO CAPTURE ANY OTHER WORK THAT WE DO, UH, WHICH CAN INCLUDE OUR SPECIAL REQUEST WORK OR OTHER WORK ON BEHALF OF THE COUNCIL.
UM, HERE, THERE WAS A REQUIREMENT THAT THE CITY MANAGER REPORT ON INVESTIGATIONS AT LEAST ONCE A YEAR, OR AT LEAST TWICE A YEAR.
WE'VE CHANGED THAT TO ONCE PER YEAR.
AND THEN, UM, BUT IT'S JUST A WEIRD TIMING THING OF THE, NOT LATER THAN THE 30TH DAY BEFORE THE BEGINNING OF A CALENDAR YEAR.
SO, UM, JUST IN TERMS OF THE TIMING OF WHEN WE PRESENT THE AUDIT PLAN, SO WE DO AN ANNUAL AUDIT PLAN.
UM, WE TRY TO PRESENT THAT TO Y'ALL BY DECEMBER AND THEN, UM, GET IT ON A COUNCIL AGENDA AFTER THAT.
THE LAST, UM, THIS IS ACTUALLY JUST MATCHING UP WITH OUR RECORDS RETENTION REQUIREMENTS.
SO WHAT'S A PERMANENT RECORD AND WHERE IS IT? HOW, HOW IS IT COMMUNICATED? SO THAT STAYS THE SAME.
AND THEN THIS LAST PIECE HAS TO DO WITH REPORTING.
UM, SO BASICALLY JUST SAYING WE WILL FOLLOW THE REPORTING STANDARDS THAT ARE, THAT, UM, UNDER THE GOVERNMENT AUDIT AND STANDARDS, WHICH WERE ALREADY REQUIRED TO FOLLOW, BOTH BY CODE AND BY CHARTER.
UM, AND, UH, ANY ADJUSTMENTS TO A FINAL REPORT.
THIS WAS JUST KIND OF A, A PUTTING OUT THERE THAT IF WE IDENTIFIED AN ISSUE WITH A REPORT EITHER BEFORE OR AFTER WE ISSUED IT, WE WOULD FOLLOW THE REQUIREMENTS AND THOSE STANDARDS TO CORRECT THAT.
THIS WAS REALLY JUST, WE WERE GOING IN WAY TOO MUCH DETAIL ABOUT PEER VIEW, WHICH IS VERY EXPLICIT IN THE STANDARDS THAT WE FOLLOW.
SO WE WERE JUST KIND OF CLEANING THAT UP TO SAY WE WILL DO IT IN ACCORDANCE WITH STANDARDS INSTEAD OF, UM, ALL KIND OF THE LINE ITEMS. SO WE DON'T HAVE TO CHANGE THIS EVERY TIME.
THE STANDARDS CHANGE, I THINK.
UH, AND THEN THE, UH, THIS IS ALSO DOESN'T CHANGE ANYTHING ABOUT OUR ACCESS TO RECORDS, BUT IT TAKES OUT SOME DATED LANGUAGE.
UM, 'CAUSE THIS WAS PASSED IN THE EARLY NINETIES, SO THERE'S A DISC YET, AND, UM, SOME OTHER TAPES AND OTHER FUN THINGS IN THERE.
AND THEN I THINK THE, THE LAST BIT, UM, HERE, CONFLICT OF INTEREST, UM, JUST ADDS IN, UH, REGARDLESS OF WHETHER OR NOT YOU GET MONEY SERVING ON A NONPROFIT IS ALSO CONSIDERED A CONFLICT OF INTEREST UNDER THIS SECTION OF CODE, THE CODE OF ETHICS.
UM, THEN THE SEE DEFINITION OF SPOUSE IS TO MATCH ANOTHER SECTION OF CODE THAT ALREADY DEFINES IT MUCH BETTER THAN THIS SECTION DID.
UM, AND THEN I BELIEVE THE VERY LAST THING IS DOWN HERE, THERE WAS A REQUIREMENT FOR WATER DISTRICTS, UM, THAT IF A WATER DISTRICT ISSUED BONDS, THAT THE CITY AUDITOR WOULD REVIEW THEIR FINANCIAL STATEMENTS AND ISSUE AN OPINION ON THEM.
THAT IS, UM, NOT SOMETHING WE'VE EVER BEEN ASKED TO DO, BUT IT'S ALSO SOMETHING THAT THAT DOESN'T REALLY FALL WITHIN THE PURVIEW OF THE WORK THAT MY OFFICE DOES.
SO, UM, WE WANT THAT, YOU KNOW, WE DIDN'T WANNA CHANGE THAT EXCEPT TO SAY THAT WE SHOULD HAVE AN INDEPENDENT CERTIFIED PUBLIC ACCOUNTANT OR PUBLIC AUDITOR DO THAT WORK.
THAT GETS US TO THE END OF THIS DOCUMENT AND HOPEFULLY WITHIN OUR TIME.
AND JUST WANNA FLAG FOR THE CITY MANAGER'S OFFICE THAT WE ARE, IF THERE ARE REPORTS OF THOSE
[00:10:01]
INVESTIGATIONS FROM THE CITY MANAGER, PROBABLY DUE FOR THAT REPORT TO THE COMMITTEE, UM, I THINK THOSE NORMALLY OUGHT TO BE GOING THROUGH THE AUDITOR.SO YOU MAY NOT HAVE ANY OF THOSE, BUT, UM, IF YOU DO, THEN, THEN WE NEED TO, UM, BE ABLE TO SEE THOSE.
UM, I UNDERSTAND THAT THE CLERK HAS A QUESTION ON A PORTION OF THE BOARD'S AND COMMISSION PIECE, WHICH I DON'T THINK WE'LL BE ABLE TO ADDRESS TODAY.
I THINK WE CAN STILL, UM, MOVE THIS FORWARD.
UM, BUT MAYBE YOU CAN WORK WITH THE, THE CLERK.
UM, WITH RESPECT TO, UM, CLARIFYING THE PROCEDURE, I THINK THAT, UM, IT WAS A QUESTION ABOUT WHETHER WHERE, WHERE THEIR REPORTS AND THE BOARDS AND COMMISSIONS GO TO, AND I THINK THE EXPECTATION IS THAT THEY WOULD STILL GO TO THE AUDITOR, BUT THE AUDITOR IS ONLY RAISING ISSUES TO THE AUDIT AND FINANCE COMMITTEE WHERE THERE'S A RISK THAT'S BEEN IDENTIFIED THAT NEEDS TO BE BROUGHT TO OUR ATTENTION.
UM, SO I BELIEVE THAT PROCEDURE STAYS THE SAME, BUT IF YOU CAN WORK WITH THE CLERK AND CLARIFY THAT, AND IF WE NEED TO MAKE CHANGES BEFORE THIS, WERE TO COME TO COUNCIL, IF WE COULD, IF WE COULD ADDRESS, WE COULD DEFINITELY DO THAT YES.
AND YOU GUYS CAN PREPARE, UM, SOMETHING THAT ADDRESSES THAT.
UM, COLLEAGUES, DO YOU HAVE ANY QUESTIONS OR COMMENTS? VICE CHAIR, POOLE? UM, I WAS JUST GONNA SAY, IF YOU NEED A MOTION TO, UH, APPROVE OR SEND TO THE COUNCIL, I'D BE HAPPY TO MAKE THAT MOTION.
CO MAYOR PROAM POOL MAKES THAT MOTION.
COUNCIL MEMBER KELLY SECONDS THAT, UM, SEEING NO OBJECTIONS, WE WILL MOVE THAT ON, UH, WITH APPROVAL FROM THE COMMITTEE TO COUNCIL.
UM, SO FOR NOW, WE'RE GOING TO PUT OFF ITEM THREE UNTIL AFTER WE DO EXECUTIVE SESSION TO INTERVIEW FOLKS FOR THE MUNICIPAL CIVIL SERVICE COMMISSION.
[4. Disaster preparedness audit recommendations update. ]
UP ITEM FOUR, DISASTER PREPAREDNESS AUDIT.KEN SNIPES, DIRECTOR OF AUSTIN'S HOMELAND SECURITY AND EMERGENCY MANAGEMENT OFFICE, UH, HERE WITH A PRESENTATION TODAY.
UM, TO GIVE AN UPDATE ON THE CITY AUDITOR'S, UH, RECOMMENDATIONS ASSOCIATED WITH, UM, THE, UM, RECENT OR THE PAST PREPAREDNESS AUDIT, UH, REPORT.
IN THIS PRESENTATION, WE'LL COVER THE WINTER WEATHER AUDIT AND ALSO THE, UH, WINTER STORM MARA UPDATE.
SO, RECOMMENDATION NUMBER ONE WAS THAT THE, UH, CITY CONSIDER WHAT NEEDS TO BE DONE FOR PLANNING, TRAINING, AND CONDUCTING LARGE SCALE EXERCISES.
SPECIFIC SUPPORTING INFORMATION FOR THIS RECOMMENDATION INCLUDED.
UM, IN ORDER TO ENSURE THE CITY IS PREPARED FOR SIGNIFICANT OR CATASTROPHIC EVENTS, INCLUDING SEVERE WEATHER STORMS, THE DIRECTOR OF HOMELAND SECURITY AND EMERGENCY MANAGEMENT SHOULD WORK WITH STAFF TO PLAN, TRAIN, CONDUCT EXERCISES FOR THESE EVENTS.
THESE EFFORTS SHOULD BE DONE IN COLLABORATION WITH KEY INTERNAL STAKEHOLDERS, SUCH AS THE VARIOUS DEPARTMENTS FROM ACROSS THE CITY, INCLUDING AUSTIN ENERGY, AUSTIN WATER, PUBLIC WORKS COMMUNICATIONS, AND THEN THE PUBLIC INFORMATION OFFICE, AS WELL AS TRAVIS COUNTY.
UH, THIS RECOMMENDATION IS COMPLETE.
WE HAVE DONE QUITE A BIT OF WORK IN THIS SPACE, UH, OVER THE LAST COUPLE OF YEARS.
AND THEN, UH, RECENTLY AS WELL CONTINUING TO BUILD ON, UH, EXERCISES AND TRAINING.
UH, RECENTLY WE HAD A TABLETOP, UH, THAT INCLUDED, UH, A REVIEW OF THE PROCESSES WITH, UH, WHAT THE CITY CALLS OUR BIG FIVE.
THOSE ARE THE BIG FIVE EMPLOYERS, UH, FOR, UH, THE CITY, INCLUDING THE CITY AND TRAVIS COUNTY.
UM, ALSO INCLUDING, UM, UNIVERSITY OF TEXAS, AUSTIN COMMUNITY COLLEGE, AS WELL AS AUSTIN, ISD.
UH, WE ARE ALSO PUTTING TOGETHER AN UPCOMING LARGE SCALE REGIONWIDE TRAINING THAT WILL INCLUDE PARTNERS FROM WILLIAMSON COUNTY, UM, TRAVIS COUNTY, HAYES COUNTY, AND ALSO, UH, THE CITY OF ROUND ROCK.
UH, AND THAT TRAINING WILL TAKE NEXT MONTH AT, UH, COLLEGE STATION.
UH, AND THE POINT OF THAT EXERCISE IS TO CONTINUE TO BUILD UPON THE WORK THAT WE'VE STARTED WITH RESPECT TO, UH, HOW THE DIFFERENT JURISDICTIONS AND AGENCIES WORK TOGETHER DURING EXERCISES OR DURING EVENTS, UH, SO THAT WE, UH, PUT OUR RESOURCES TOGETHER IN A WAY THAT ALLOWS US TO, TO, UH, BETTER RESPOND IN OUR COMMUNITIES.
AUDIT RECOMMENDATION NUMBER TWO WAS TO, UM, WAS ABOUT THE CONTINUITY OF OPERATIONS PLANS, THE SPECIFICS AROUND THAT.
UM, PLAN OR RECOMMENDATION WAS THAT THE CITY MANAGERS SHOULD PRIORITIZE COOP PLANNING DEPARTMENTS SHOULD BE DIRECTED TO KEEP COOP PLANS UP TO DATE, AND TO CONDUCT REGULAR TRAINING AND EXERCISES ON THEIR COOP PLANS.
DEPARTMENT EFFORTS SHOULD BE MONITORED AND TRACKED AT THE CITYWIDE LEVEL TO ENSURE COOP PLANNING IS UP TO DATE, AND THAT THE DEPARTMENT COOP PLANS ALIGNED WITH CITYWIDE
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DISASTER PLANNING.THESE ARE, THIS RECOMMENDATION IS ALSO COMPLETE.
UH, AS OF OCTOBER, 2023, ALL CITY CO PLANS WERE UPDATED, UH, THROUGH PART OF OUR, UH, PROCESS TO, UH, SEEK RE-ACCREDITATION.
UH, WE SUBMITTED ALL OF OUR, UH, DOCUMENTS THAT WERE REQUIRED FOR RE-ACCREDITATION WITH THE EMERGENCY MANAGEMENT ACCREDITATION PROGRAM.
THAT AGENCY IS PROBABLY THE MOST STRENUOUS, UH, ACCREDITATION AGENCY FOR EMERGENCY MANAGEMENT, UH, ORGANIZATIONS.
UH, AND ALL OF OUR INFORMATION HAS BEEN TURNED IN.
WE'RE WAITING TO HEAR BACK AND SHOULD HEAR BACK ANY DAY NOW ON, UH, WHERE WE ARE IN THAT PROCESS AND WHETHER OUR REACCREDITATION WILL BE GRANTED.
RECOMMENDATION NUMBER THREE INCLUDED, UH, ESTABLISHING AND BUILDING RESILIENCE HUBS AND ALSO, UH, EDUCATION, UH, SUPPORT MATERIALS ASSOCIATED WITH THAT.
THE SPECIFIC SUPPORTING THAT RECOMMENDATION INCLUDED, THE, UH, MANAGER SHOULD PRIORITIZE AND IMPLEMENT INITIATIVES TO INCREASE DISASTER PREPAREDNESS AND ALSO COMMUNITY RESILIENCE TO INCLUDE RESILIENCE HUBS, UH, SUPPLIES ASSOCIATED WITH, UH, HELPING COMMUNITY MEMBERS IMPROVING DISASTER PREPAREDNESS EDUCATION, AND DEVELOPING AND IMPLEMENTING STRATEGIES TO INCREASE THE LIKELIHOOD THAT PRIVATE SECTOR AND COMMUNITIES ARE PREPARED FOR DISASTERS IN THE FUTURE.
SIX SITES HAVE BEEN ESTABLISHED FOR RESILIENCE HUBS.
THEY INCLUDE, UH, MONTOPOLIS RECREATION CENTER, PARKADE ZARAGOZA, GUS GARCIA, NORTHWEST RECREATION, TURNER ROBERTS RECREATION CENTER, AND ALSO DOVE SPRINGS.
UH, RECENTLY DURING THE MOST RECENT WINTER WEATHER, WE ACTUALLY DID ACTIVATE ALL OF THESE SITES AS COLD WEATHER SHELTERS.
UH, AND AS PART OF THAT PROCESS, UH, WE HAD A CHANCE TO TEST OUT SOME OF THE THINGS THAT, UM, HAVE BEEN INCLUDED AND, UH, FOR THE MOST PART WE'RE, UH, WE LEARNED QUITE A BIT, UH, BUT WE'RE, UH, HAPPY WITH HOW THE PROCESS HAS WORKED SO FAR.
UM, EVEN THOUGH WE'RE MARKING THIS AS COMPLETE, THERE'S MORE WORK TO BE DONE AND WE'LL CONTINUE TO DO THAT GOING FORWARD.
THE NEXT RECOMMENDATION, RECOMMENDATION NUMBER FOUR WAS THE IMPLEMENTATION OF PAST, UH, CORRECTIVE ACTION PLANS.
AND THIS PARTICULAR ITEM IS ONGOING.
ONE OF THE ISSUES THAT I HAVE, UH, DISCOVERED AS WE STARTED TO LOOK INTO, UH, OUR PAST CORRECTIVE ACTION PLANS, UH, A LITTLE BIT MORE THOROUGHLY, IS THAT, UH, THERE HASN'T BEEN A CONSISTENT WAY FOR COLLECTING AND AGGREGATING INFORMATION, THOUGH THAT MAKES IT DIFFICULT TO COMPARE, UH, OUR PERFORMANCE FROM ONE EVENT TO THE OTHER.
ONE OF THE RECOMMENDATIONS WAS THAT WE LOOK BACK AS FAR AS THE COLORADO RIVER FLOODING EVENT, AND WHILE WE CAN CERTAINLY DO THAT, UM, BECAUSE WE HAVEN'T HAD A SYSTEM, ONCE THE INFORMATION IS LOADED INTO THE, UH, THE PORTAL, THE COMMUNITY RESILIENCE, UH, STATUS PORTAL, IT IS VERY DIFFICULT TO EXTRAPOLATE DATA, UH, THAT MAKES IT, UH, AS I SAID BEFORE, EASY FOR US TO KIND OF USE INFORMATION TO BUILD FROM ONE EVENT TO THE OTHER.
AND SO WE'RE KIND OF RESTRUCTURING THAT PROCESS SO THAT WE'RE BETTER ABLE TO DO THAT, UM, GOING FORWARD ON RECOMMENDATION NUMBER FIVE, UH, WAS FOR SSO STAFFING, UH, AND THAT ITEM IS COMPLETE.
UH, WE'VE HIRED A NUMBER OF POSITIONS, UM, AND ARE CONTINUING TO DO SO BASED ON SOME OF THE, UH, HIRES THAT WE'VE MADE RECENTLY.
UH, WE'RE FILLED BY INTERNAL CANDIDATES, UH, SO THAT TRIGGERED OF COURSE, VACANCIES.
UM, BUT WE'RE CONTINUING TO DO THIS AND, UH, MOVE FORWARD WITH, UM, COMPLETING THE STAFFING REQUIREMENTS.
RECOMMENDATION NUMBER SIX WAS CITY STAFFING AND RESPONSE TO EMERGENCIES, AND WE'RE ALSO MARKING THAT COMPLETE.
WE HAD AN OPPORTUNITY TO TEST THAT, UH, THAT, UH, PROCESS THIS PAST, UH, COUPLE OF WEEKS AGO, RATHER.
UH, AND WE SAW A MUCH MORE ROBUST RESPONSE FROM CITY DEPARTMENTS MOVING FORWARD WITH STAFFING FOR THE, UH, WITH THE EVENTS.
WE HAD A CHANCE TO, UH, TEST SOME OF THE TRAINING THAT WE'VE, UM, RECENTLY IMPLEMENTED.
AND, UH, BY AND LARGE, IT WORKED REALLY WELL.
ONE OF THE, UH, STANDOUT AREAS WAS THE FOOD AND, UH, LODGING, UH, DURING THE RECENT, UH, STORM EVENT.
AND, UH, THAT PROVED TO BE VERY SUCCESSFUL AS WELL.
RECOMMENDATION NUMBER SEVEN, SUPPLIES AND EQUIPMENT.
AND THE SPECIFIC SUPPORTING THAT RECOMMENDATION WERE THAT THE DIRECTOR OF ADHE SSO SHOULD ENSURE THE CITY HAS ADEQUATE EMERGENCY SUPPLIES AND EQUIPMENT AVAILABLE FOR FUTURE DISASTERS.
THIS SHOULD INCLUDE A COST BENEFIT ANALYSIS ANALYSIS TO DETERMINE WHAT SUPPLIES SHOULD BE KEPT ON HAND AND WHAT SUPPLIES SHOULD BE PROCURED DURING AND IN SUPPORT OF A DISASTER.
A PLAN FOR PROCURING SUPPLIES IN A WIDESPREAD DISASTER, UM, TO SUPPORT NEARBY, TO BE SUPPORTED BY NEARBY VENDORS, UH, MAY NOT BE AVAILABLE.
SO THAT WAS ONE OF THE CHARGES THAT WE WERE ASKED TO TAKE A LOOK AT.
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LOGISTICS BRANCH OF HE HASUM HAS BEEN FORMED, AND THIS IS THE PRIMARY FOCUS AREA, UM, WHERE THAT BODY OF WORK TAKES PLACE.UM, AGAIN, THAT WAS VERY SUCCESSFUL DURING THE MOST RECENT, UH, STORM EVENT, BUT WE WILL, AGAIN, CONTINUE TO WORK IN THIS SPACE JUST TO MAKE SURE WE'RE ABLE TO KEEP UP WITH THE CHANGING NEEDS AND, UH, ALSO KEEP UP WITH THE SPECIFICS ASSOCIATED WITH THE, WITH THE TYPE OF EVENT THAT WE'RE DEALING WITH.
RECOMMENDATION NUMBER EIGHT, UH, WAS AROUND THE LANGUAGE ACCESSIBILITY.
UH, THE CITY, UH, OF AUSTIN'S, HE, UH, HOMELAND SECURITY EMERGENCY MANAGEMENT BRANCH, UH, HAS TRANSLATED ALL OF ITS EMERGENCY MANAGING INTO 14 DIFFERENT LANGUAGES.
I MENTIONED EARLIER THAT WE HAD RECENTLY GONE THROUGH, UH, THE RE, RE-ACCREDITATION PROCESS.
AND, UH, THIS PARTICULAR ITEM WAS ONE THAT THE ASSESSMENT TEAM CALLED OUT AS A BENCHMARK THAT THEY WOULD TAKE FORWARD, UH, TO THE REST OF THE COUNTRY, UH, AS A, A, A WAY TO DO THIS PARTICULAR BODY OF WORK.
AND, AND AS A, UH, AS A SHINING EXAMPLE OF, UH, OF WHAT WE'VE DONE, I THINK THIS IS A REALLY GOOD ONE THAT WE CAN HANG OUR HAT ON.
RECOMMENDATION NUMBER NINE, UH, WAS, UH, ABOUT EQUITABLE ACCESS TO DISASTER RESPONSE EFFORTS.
SPECIFIC SUPPORTING THIS RECOMMENDATION INCLUDE IN ORDER TO ENSURE THAT THE CITY'S DISASTER RESPONSE EFFORTS ARE EQUITABLE AND MEET THE NEEDS OF VULNERABLE POPULATIONS IN THE COMMUNITY, THE DIRECTOR OF SSO SHOULD EXPLICITLY ADDRESS EQUITY IN THE CITY'S EMERGENCY PREPAREDNESS AND RESPONSE PLANS DEVELOPMENT.
ALSO, UH, OF SPECIFIC PROCEDURES FOR ENSURING RESPONSES ARE EQUITABLE, WITH AN EMPHASIS ON COMMUNICATING WITH AND ASSISTING PEOPLE, EXPERIENCING HOMELESSNESS, SENIORS, RENTERS, PEOPLE WITH MEDICAL NEEDS, PEOPLE WITH LIMITED ENGLISH PROFICIENCY, AND OTHER VULNERABLE POPULATIONS.
AND WE ARE, UH, MARKING THIS ONE COMPLETE AS WELL.
CONSIDERABLE WORK HAS BEEN DONE BY THE TEAM OVER THE LAST, UH, COUPLE OF YEARS IN THIS SPACE.
UH, AND MORE, UH, HAS BEEN DONE MORE RECENTLY.
UM, THE EQUITY OFFICE HAS BEEN INCORPORATED INTO THE EOC.
UM, THE DEPARTMENT OUTREACH, UH, TO VULNERABLE POPULATIONS HAS EXPANDED, UH, AND WE'RE LOOKING TO DO MORE WORK IN THAT SPACE.
UM, THE STATE OF TEXAS ASSISTANCE REGISTRY OR STEER HAS BEEN, UM, AN A, UH, A TOOL THAT WE'VE BEEN, UM, MOVING PEOPLE TOWARDS TO GET THEM TO REGISTER SO THAT THEY HAVE THE ABILITY TO IDENTIFY AS NEEDING SPECIAL, UH, REQUIREMENTS OR SPECIAL ASSISTANCE, UH, IN THE EVENT OF AN EMERGENCY.
UM, AND SOME OF THOSE THINGS INCLUDED INCLUDE FOLKS WITH LIMITED, UH, MOBILITY, COMMUNICATION BARRIERS, UH, ANYONE WHO HAS SPECIAL MEDICAL ASSISTANCE OR TRANSPORTATION NEEDS, UH, WOULD BE, UH, SUPPORTED THROUGH THIS PROGRAM.
THE NEXT RECOMMENDATION WAS TO, UH, IMPROVE CITY AND COMMUNITY COOPERATION, AND WE'RE MARKING THIS ONE COMPLETE AS WELL.
UM, THE RECOMMENDATION WAS TO IMPROVE THE ABILITY OF THE CITY AND COMMUNITY MEMBERS TO WORK TOGETHER TO PREPARE FOR DISASTERS.
UH, IT STATED, THE DIRECTOR OF HOMELAND SECURITY AND EMERGENCY MANAGEMENT SHOULD DEVELOP A FORMAL PLAN, UH, FOR INVOLVING THE COMMUNITY IN DISASTER PREPAREDNESS PLANNING.
THE PLAN SHOULD INCLUDE CLARIFICATIONS OF THE CITY'S RESPONSIBILITIES, UH, AROUND, UM, OUTSIDE ENTITIES, UH, WHEN SUPPORTING OR RESPONDING TO DISASTERS.
IT ALSO INCLUDED, UM, THE REQUEST TO, UM, SUPPORT NONPROFITS AND FAITH-BASED ORGANIZATIONS, THE GENERAL PUBLIC AND COMMUNITY ORGANIZATIONS, UM, THAT ARE SERVING DIVERSE OR, UH, RACIAL ETHNIC GROUPS, SENIORS, PEOPLE EXPERIENCING HOMELESSNESS AND OTHER VULNERABLE GROUPS.
UM, THIS IS ANOTHER AREA WHERE THE TEAM HAS MADE, UH, QUITE A BIT OF PROGRESS.
UH, DURING THE PAST EVENT, FOR EXAMPLE, WE WERE ABLE TO SUPPORT THE HOMELESS COMMUNITY.
WE ALSO MADE, UH, KNOWLEDGE AND RESOURCES AVAILABLE FOR ANYONE NEEDING RESOURCES.
UH, WE TALKED QUITE A BIT ABOUT, UH, SOME OF THE, UM, THE THINGS THAT, UH, PEOPLE COULD DO TO SUPPORT THEMSELVES IN THEIR HOMES IN THE EVENT OF POWER LOSS OR, UM, WATER LOSS.
UH, OBVIOUSLY THOSE THINGS DIDN'T HAPPEN WITH THE LAST STORM EVENT, UH, BUT WE MADE THE INFORMATION AND EDUCATION MATERIALS AVAILABLE TO PEOPLE SO THAT THEY WOULD HAVE THE, UH, KNOWLEDGE THAT THEY NEEDED TO, TO COVER THAT AREA.
AND AS IT RELATES TO THE, UH, WINTER STORM MARA, UH, PLAN, WE ARE CURRENTLY WRAPPING THAT UP.
WE'RE WORKING WITH, UH, ORGANIZATION CALLED TETRATECH.
UH, WE HAD SOME ISSUES, AS I POINTED TO BEFORE, WITH THE WAY SOME OF OUR DATA AND INFORMATION HAS BEEN COLLECTED ASSOCIATED WITH AFTER ACTION REPORTS.
OFTENTIMES, SOME OF THE ITEMS THAT ARE, UH, ON THE REPORTS ARE REALLY NOT RECOMMENDATIONS.
UH, WE HAVEN'T HAD A GOOD, UH, SENSE FOR, UH, WHO MAY HAVE SAID SOMETHING.
THERE'S ALSO INFORMATION ON SOME OF THE PRIOR REPORTS ALSO THAT, UM, UM, WE DON'T KNOW, UH, WHAT THE, IT MAY HAVE SAID IT WAS CLOSED, BUT WE DON'T KNOW WHAT WAS DONE TO CLOSE THE ITEM OUT.
[00:25:01]
WE'RE KIND OF TAKING A, A HOLISTIC RE-LOOK AT THE ENTIRE PROCESS TO MAKE SURE THAT GOING FORWARD, WE HAVE THE ABILITY, AS I SAID BEFORE, TO COMPARE, UH, DATA FROM ONE REPORT TO THE OTHER, AND ALSO ESTABLISH A STRUCTURE THAT ALLOWS, UH, US TO CONTINUE TO DO THAT GOING FORWARD.AND IF THERE ARE NO QUESTIONS, THAT CONCLUDES MY REPORT.
UM, I HAD ASKED FOR THIS, UH, REPORT, UM, A BECAUSE WE HAD THE WEATHER WINTER WEATHER AUDIT FROM THIS COMMITTEE, AND WE WANNA CHECK THAT THOSE RECOMMENDATIONS ARE, ARE BEING ADDRESSED.
UM, AND ALSO WANTED TO SEE FOR MARA, AND THIS WAS ABOVE AND BEYOND WHAT YOU GUYS PRESENTED, UM, IN THE LATE FALL LAST YEAR, UM, BECAUSE WE DO REALLY WANNA MAKE SURE THAT WE HAVE A SYSTEM WHERE WE'RE CLOSING OUT THESE RECOMMENDATIONS, WHICH I THINK WAS SOMETHING WE WEREN'T DOING WELL BEFORE.
SO, SO I APPRECIATE, UM, THE PRESENTATION.
I WOULD APPRECIATE CLARITY, THOUGH, FOR THE RECOMMENDATIONS FROM THIS AUDIT.
UM, YOU PUT A LOT OF WHAT YOU HAD DONE TOWARDS ACHIEVING EACH OF THOSE.
AND IN YOUR, IN YOUR PRESENTATION, SOME OF THEM YOU SAID WERE COMPLETE, SOME OF THEM YOU DIDN'T MENTION THAT.
SO CAN YOU JUST CLARIFY WHICH ONES YOU ARE CONSIDERING? UM, INCOMPLETE OR COMPLETE WHICHEVER'S EASIER WAY TO DO THAT.
WOULD YOU LIKE ME TO GO INTO THE, YOU WANT ME TO SEND IT TO YOU, OR, UM, IF IT'S POSSIBLE TO DO IT NOW, YOU CAN DO IT NOW.
IF, IF YOU NEED TO SEND IT TO ME, THAT'S, THAT'S FINE.
IT, MAYBE, MAYBE BOTH OF THOSE IS AN OPTION SO THAT THE AUDITOR'S OFFICE ALSO HAS A SENSE OF WHAT YOU BELIEVE IS CLOSED OUT AS THEY'RE DOING THEIR REVIEW.
SO WITH RESPECT TO AUDIT RECOMMENDATION, NUMBER ONE, WE'RE CONSIDERING THAT ONE, COMPLETE PLANNING, TRAINING AND CONDUCTING LARGE SCALE EXERCISES.
NUMBER TWO, COMPLETE CONTENT, CONTINUITY OF OPERATIONS PLANS.
NUMBER THREE, COMPLETE RESILIENCE HUBS AND EDUCATION.
NUMBER FOUR, IMPLEMENTATION OF PAST CORRECTIVE ACTION ITEMS. THAT ONE IS ONGOING.
NUMBER FIVE, HE SOME STAFFING COMPLETE.
NUMBER SIX, CITY STAFFING IN RESPONSE TO EMERGENCIES COMPLETE.
NUMBER SEVEN, SUPPLIES AND EQUIPMENT, COMPLETE LANGUAGE ACCESSIBILITY, COMPLETE NUMBER NINE, EQUITABLE ACCESS TO DISASTER RESPONSE EFFORTS COMPLETE.
AND NUMBER 10, IMPROVE CITY, UH, AND COMMUNITY COOPERATION.
WE'RE CONSIDERING THAT COMPLETE AS WELL.
UM, I THINK IT SHOULD BE POINTED OUT THAT EVEN ON THE ITEMS THAT ARE COMPLETE, UM, WE'RE GONNA CONTINUE TO WORK ON THESE ITEMS BECAUSE I THINK, UM, THEY'RE EVER EVOLVING, MANY OF THEM.
UH, AND SO AS WE CONTINUE TO LEARN OR, YOU KNOW, MOVE FROM EVENT TO EVENT, UM, WE'LL CONTINUE TO UPDATE THE PLANS AS NECESSARY, UM, AND CONTINUE TO BUILD ON THOSE THAT, UM, WE'VE COMPLETED.
AND, AND CERTAINLY WE WANNA BE VERY ITERATIVE IN OUR EMERGENCY MANAGEMENT PLANNING AND, AND WE'RE NEVER, WE'RE NEVER ACTUALLY GONNA BE DONE WITH ANYTHING FOR THAT, BUT WE DO WANNA MAKE SURE THAT WE ARE ADDRESSING THE RECOMMENDATIONS FROM, FROM PRIOR, UM, REPORTS, DO YOU HAVE A TIMELINE FOR, UM, THE PRIOR RECOMMENDATIONS AND THE MARA RECOMMENDATIONS, WHICH WERE NOT INCLUDED IN THIS, AS TO WHEN WE WILL SEE THAT TIMELINE AND WHEN WE MIGHT BE COMPLETE? WE THOUGHT WE WOULD BE COMPLETE WITH THE MARA REPORT BY THE END OF THE MONTH, BUT WE WERE SOMEWHAT DERAILED BY THE RECENT WINTER WEATHER, SO WE LOST A COUPLE OF WEEKS OF MEETING WITH THE VENDOR, TWO MEETINGS SPECIFICALLY.
AND SO WE JUST GOT BACK ON TRACK WITH, UH, WRAPPING UP THAT, UH, THE PROCESS WITH THEM.
IF I, IF I HAD TO HAZARD A GUESS, I PREFER NOT TO, BUT I WOULD SAY PROBABLY WITHIN THE NEXT COUPLE OF MONTHS WE SHOULD BE DONE.
AND WHEN YOU SAY YOU'LL BE DONE WITH THE MARA, THAT'S TO ACTUALLY GET THE RECOMMENDATIONS CORRECT.
NOT TO COMPLETE THE RECOMMENDATIONS? THAT'S, THAT'S EXACTLY RIGHT, YES.
SO WE'LL WANT TO, TO UNDERSTAND AND, AND WHAT IS THE FORUM IN WHICH YOU WILL BE REPORTING TO US BOTH ON WHAT THOSE RECOMMENDATIONS ARE AND THE TIMELINE FOR COMPLETING THOSE? WITH RESPECT TO MARA'S AFTER ACTION, WE, WE HAVEN'T, UH, WORKED ON THE TIMELINE YET FOR EITHER COMING TO THIS COMMITTEE OR THE BROADER COUNCIL TO, TO PROVIDE THOSE UPDATES.
UM, I NEED TO TOUCH BASE WITH THE MANAGER AND, AND KIND OF WORK THROUGH THE, THE PROCESS THAT WOULD BE, UM, YOU KNOW, HIS RECOMMENDATION.
UH, SO I HAVEN'T HAD A CHANCE TO REALLY DIVE INTO THAT YET.
I HAVE A COUPLE OTHER QUESTIONS, BUT I WANNA OPEN UP TO MY COLLEAGUES FIRST.
COUNCIL MEMBER KELLY, THANK YOU CHAIR ALTER FOR BRINGING THIS ITEM FORWARD SO THAT WE COULD REVIEW IT.
THANK YOU, DIRECTOR SNIPES, FOR LETTING US KNOW WHERE WE ARE ON THOSE RECOMMENDATIONS.
I THINK IT'S REALLY IMPORTANT TO HIGHLIGHT THE EMAP PROCESS JUST A LITTLE BIT MORE BECAUSE YOU KIND OF GLAZED OVER IT AND MADE IT SEEM LIKE IT WASN'T AS BIG OF A DEAL AS IT REALLY IS.
THERE ARE 73 STANDARDS OR AREAS THAT THEY LOOK INTO.
[00:30:01]
OUR CITY WAS ACCREDITED IN 2012 AND 2017.UM, WE ARE ONE OF THREE OTHER CITIES IN THE STATE OF TEXAS THAT HAS THIS ACCREDITATION.
AND THERE ARE ONLY 38 LOCAL MUNICIPALITIES ACROSS THE UNITED STATES WHO HAVE THIS, UM, THE STATE OF TEXAS ISN'T EVEN ACCREDITED IN THAT PROGRAM.
AND SO I KNOW THAT YOUR STAFF, BECAUSE YOU'VE BEEN IN CONTACT WITH ME, HAS WORKED VERY HARD TO GET THROUGH THIS PROCESS.
AND I BELIEVE THAT YOU ALL DID THE WORK NEEDED IN ORDER TO SHOW THAT WE ARE VALUED IN HAVING THAT ACCREDITATION THIS TIME AROUND.
SO I JUST WANNA THANK YOU AND YOUR STAFF FOR THAT.
UM, AND IT'S JUST A REAL RIGOROUS PROCESS, AND I THINK THAT NEEDS TO BE HIGHLIGHTED.
BUT IN THE CONTEXT OF THAT, CAN YOU TALK ABOUT HOW THE CITY ALIGNS ITS CONTINUITY OF OPERATIONS PLAN WITH THE NATIONAL STANDARDS AND BEST PRACTICES FOR EMERGENCY MANAGEMENT? SURE.
SO, UM, THE, THE DMAP REACCREDITATION PROCESS, OR THE ACCREDITATION PROCESS IN GENERAL, AS YOU, UH, STATED, UH, IS A VERY RIGOROUS PROCESS THAT SPELLS OUT REQUIREMENTS FOR, UH, YOU KNOW, MEETING CERTAIN, UH, OBLIGATIONS AS IT AS IT RELATES TO, UM, CREATING PLANS THAT ALLOW US TO, UH, ENSURE THAT WE'RE ABLE TO ADDRESS CONCERNS.
UM, IT REQUIRES US TO TEST PLANS ACROSS THE ENTIRE CITY, UM, AND IT, IT REQUIRES US TO MAKE SURE THOSE PLANS LINE UP.
UM, FOR EXAMPLE, ONE OF THE THINGS THAT WE LEARNED AS WE WERE GOING THROUGH THE PROCESS IS THAT ALL DEPARTMENTS HAVE A COOP PLAN.
UM, BUT SOMETIMES THEY, THEY, UM, THEY WORK REALLY WELL IN ISOLATION, BUT MAYBE NOT AS A CITYWIDE EVENT.
SO, FOR EXAMPLE, UM, ONE OF THE REQUIREMENTS MAY, UM, UH, MAY BE YOU NEED TO HAVE A BACKUP LOCATION FOR YOUR OPERATIONS.
UH, WE'VE NOTICED THAT IN SOME CASES WE'LL SEE PLANS WHERE MULTIPLE CITY DEPARTMENTS HAVE SAID THEY'RE GOING TO THE SAME LOCATION.
UH, AND SO IN ISOLATION, IF IT WAS A ISSUE THAT WAS PERTAINING TO A SPECIFIC DEPARTMENT, THAT WOULD WORK GREAT.
UM, BUT IF IT WAS A WIDESPREAD EVENT, THAT COULD BE A COMPLICATION.
SO THROUGH THE, UH, RE-ACCREDITATION PROCESS, THIS IS ONE OF THE THINGS THAT WE SPOTTED AS, YOU KNOW, SOMETHING THAT WE NEED TO TAKE CARE OF AND SOMETHING THAT WE NEED TO ADDRESS.
UM, BUT THE, UM, THE NATIONAL STANDARDS ARE WHAT WE'VE BUILT OUR PROGRAM ON.
UM, AND THE RE-ACCREDITATION PROCESS HELPS US MAKE SURE THAT, UM, WE'RE MEETING THOSE STANDARDS, OR ACTUALLY WITH THE EAP PROCESS, WE'RE ACTUALLY EXCEEDING THE STANDARDS, UH, THAT THE STATE, UH, HAS AND THAT THE NATIONAL LEVEL, UH, HAS PUT FORWARD.
SO, UM, WE ARE, WE'RE, WE'RE GONNA BE WELL BEYOND AND WELL ABOVE ALL THOSE REQUIREMENTS, UM, THAT HAS BEEN PUT FORWARD BY, UH, BOTH THE STATE AND NATIONAL.
WELL, I, I THINK THAT'S REALLY IMPORTANT, ESPECIALLY FROM A POLICYMAKER PERSPECTIVE, TO REALLY UNDERSTAND AND UNDERSCORE THAT WE, WE WORK OUR PLANS ON BLUE SKY DAYS, BECAUSE WHEN THE SKY'S NOT BLUE, THAT'S WHEN WE HAVE TO BE PREPARED FOR WHEN, HOW RESILIENT WE'RE GOING TO BE.
AND WE ARE ONLY AS GOOD AS OUR PLANS, AND WE'RE ONLY AS GOOD AS WE TEST THEM AND ENSURE THAT IN THAT TESTING, WE FIND AREAS OF OPPORTUNITY SO THAT WE CAN IMPROVE THEM.
UM, I JUST HAVE ONE OTHER QUESTION, AND THAT WAS WHAT MEASURES, AND, AND I ASK THIS BECAUSE COMMUNICATION BETWEEN DEPARTMENTS SEEM TO HAVE HINDERED US IN THE PAST DURING RESPONSES TO INCIDENTS.
SO WHAT MEASURES ARE IN PLACE TO ENSURE EFFECTIVE COMMUNICATION AND COORDINATION AMONG THE DIFFERENT DEPARTMENTS AND AGENCIES OUTLINED IN THE CONTINUITY OF OPERATIONS PLAN? ONE OF THE THINGS THAT WE'RE DOING NOW IS WE'RE MEETING MORE REGULARLY, WE'RE EXERCISING MORE FREQUENTLY.
UM, I TALKED A LITTLE BIT ABOUT THE UPCOMING EXERCISE, UM, AT, UH, COLLEGE STATION, WHICH IS A HUGE EVENT WHERE WE'RE MEETING WITH 90 DIFFERENT, UH, STAKEHOLDERS.
UM, FOLKS IN AGENCIES FROM, FROM ACROSS OUR, UH, CENTRAL TEXAS REGION ARE COMING TOGETHER.
AND THIS GIVES US AN OPPORTUNITY TO UNDERSTAND AND LEARN FROM ONE ANOTHER, UM, TO UNDERSTAND WHERE WE CAN, UH, LEARN, UM, YOU KNOW, TECHNIQUES OR PROCESSES THAT ALLOW US TO BE MORE EFFICIENT AND EFFECTIVE AS WE CONNECT WITH OUR COMMUNITIES.
UM, SO I THINK, UM, AT, AT THE, UM, AT THE END OF THE DAY, UM, THE PLANS AND THE TECHNIQUES THAT WE HAVE, UM, IF WE ARE, IF WE ARE EXERCISING THEM ACROSS THE CITY AND WE ARE, UM, BRINGING PEOPLE IN ON A REGULAR BASIS TO HAVE DISCUSSIONS ABOUT, UH, LESSONS LEARNED, WHAT WORKED WELL BEFORE, WHAT DIDN'T WORK WELL, UM, WE'RE ABLE TO START TO HAVE CONVERSATIONS ABOUT THOSE THINGS ACROSS THE DEPARTMENTS.
AND, UM, I, I KEEP POINTING TO THE EVENT FROM A COUPLE OF WEEKS AGO, AND OF COURSE, WE DIDN'T HAVE, UH, ICY ROAD CONDITIONS OR EXTENDED POWER OUTAGES ASSOCIATED WITH THAT EVENT.
UM, BUT I DON'T THINK THE CITY HAS COMMUNICATED BETTER OR WORKED, YOU KNOW, UM, BETTER, UH, ACROSS THE BOARD IN, IN QUITE SOME TIME.
SO I THINK THIS WAS, UM, EVIDENCE OF THE FACT THAT THE COMMUNICATIONS PLANS THAT WE PUT FORWARD WORKING WITH OUR CPIO TEAM, UH, AND WITH OUR COMMUNICATIONS TEAMS AT, UH, MEMBERS AT SSO ARE, ARE EVIDENCE OF THE FACT THAT WE'RE ABLE TO COME TOGETHER AND DELIVER, UM, AN EFFORT THAT IS, UH, IS PRETTY SOLID.
WELL, I CERTAINLY APPRECIATE THE FORWARD THINKING TO HAVE US ALL MEET
[00:35:01]
TOGETHER AND TO HAVE THE AGENCIES MEET ONE ANOTHER.UM, THE WORST DAY OR THE DAY OF AN INCIDENT OR EVENT IS NOT THE DAY THAT I WANT TO BE MEETING THE PEOPLE THAT I'M SITTING NEXT TO AT THE EOC TO TRY AND MAKE THINGS WORK.
I WANNA KNOW WHAT THEIR STRENGTHS ARE, WHAT THEIR WEAKNESSES ARE, AND HOW WE CAN BETTER WORK TO MAKE THE COMMUNITY MORE RESILIENT IN UNCERTAIN TIMES.
SO THANK YOU VERY MUCH FOR THAT.
THANK YOU FOR ANSWERING MY QUESTIONS.
WE'VE BEEN JOINED BY A COUNCIL MEMBER, RYAN ALTER ON THE DAAS.
UM, I HAD A COUPLE OTHER QUESTIONS.
IF WE CAN, UM, GO TO THE STAFFING SLIDE WITH RECOMMENDATION NUMBER FIVE, PLEASE.
UM, SO THIS HAS BEEN A CONCERN FOR A LONG TIME FOR ME TO MAKE SURE THAT WE HAVE THE RIGHT LEVEL AND THE RIGHT STAFFING WITHIN SSOM.
UM, WE, UH, I BELIEVE IT WAS IN, WE'VE HAD SO MANY OF THESE EVENTS AND WHATEVER, I THINK IT WAS BACK IN MAYBE JUNE OF 22 THAT WE ADDED A, A LARGE NUMBER OF STAFF, AND THEN WE HAD A LOT OF ISSUES WITH HR WHERE WE WEREN'T GETTING THE STAFFING THROUGH AND HIRED.
UM, I UNDERSTAND THAT YOU'VE PROMOTED SOME FOLKS, UM, AND THERE ARE VACANCIES HERE.
CAN YOU HELP US UNDERSTAND A LITTLE BIT OF WHERE WE'RE AT WITH THE ONES THAT ARE STILL IN PROCESS OR VACANCIES EVEN AFTER THIS TIME? I CAN'T REMEMBER IF WE ADDED MORE IN THIS BUDGET OR, OR WHERE THOSE, THOSE IN PROCESS OR NEW VACANCIES ARE, ARE COMING FROM.
SO THE TWO COMMUNITY SERVICE PROGRAM COORDINATORS, THOSE ARE, ARE IN PROCESS.
UM, THE PROGRAM, UH, MANAGER, UH, OUR FIELD OPS MANAGER, UM, THAT PROCESS IS WRAPPING UP AND THE NEW, UH, VACANCIES ARE, UM, YOU KNOW, THESE ARE POSITIONS THAT SINCE I'VE COME IN, I'VE KIND OF LOOKED AT AND, AND DECIDED THAT WE NEED TO PROBABLY DO SOMETHING A LITTLE BIT DIFFERENT.
AND SO WE'RE LOOKING AT HOW WE, UM, BETTER ALIGN OUR STAFF AND CREATE STRUCTURE THAT, UH, MAKES IT EASIER FOR US TO, UM, KIND OF HAVE A DIVIDE AND CONQUER TYPE OF SITUATION.
ONE OF THE THINGS I'VE, I'VE NOTICED WITH THE GROUPS IS I'VE BEEN THERE IS THAT, UM, WHENEVER WE HAVE AN INCIDENT OR, UH, WHEN WE ENTER OUR BUSY SEASON WITH RESPECT TO, UH, EVENTS, UH, THE DEPARTMENT SUPPORTS OVER 256 EVENTS THROUGHOUT THE CITY, INCLUDING SOUTH BY F1, ALL THOSE TYPES OF THINGS.
UH, WHEN THOSE THINGS HAPPEN, THE PROJECTS FALL OFF.
AND SO WE'RE NOT ABLE TO SOMETIMES KEEP UP AND THINGS DON'T MOVE ALONG AS QUICKLY OR AS SMOOTHLY AS WE WOULD LIKE.
AND SO THOSE POSITIONS ARE A PART OF THAT.
AND THE BUSINESS PROCESS SPECIALIST IS ONE THAT I'M LOOKING TO ADD, UH, TO THE TEAM TO HELP SUPPORT WITH SOME OF THE ADMINISTRA THE ADMINISTRATIVE FUNCTIONS.
UH, AND THAT'S AN AREA WHERE WE'VE, WE'VE STRUGGLED BECAUSE IN THE PAST, UH, FOLKS WHO HAVE WORKED ON OUR ADMIN SIDE ARE ALSO RESPONSIBLE FOR, UH, RESPONSE EFFORTS, AND THEY PLAY, UH, A KEY ROLE IN RESPONSE, UH, UH, JUST AS, UH, THE REST OF THE RESPONSE TEAM DOES.
SO, UM, ALL OF THE POSITIONS THAT WE WERE ORIGINALLY WORKING WITH HAVE BEEN FILLED, AND WE'VE ADDED A COUPLE, UH, IDENTIFIED A COUPLE THAT NEEDED TO BE ADDED, AND WE'RE HAVING THE CONVERSATIONS ABOUT THOSE NOW.
AND, UM, AGAIN, IT'S JUST REALLY IMPORTANT THAT WE HAVE PEOPLE IN THESE POSITIONS THAT WE HAVE AUTHORIZED ALMOST, YOU KNOW, MORE THAN A YEAR AND A HALF AGO, UM, THAT THEY, THAT THOSE BE FILLED.
UM, I WANT TO THANK YOU AND YOUR TEAM FOR A GREAT, UM, PREPAREDNESS EVENT THAT WAS HELD IN MY DISTRICT, UM, THE OTHER WEEK.
UM, WE HAD OVER A HUNDRED PEOPLE SHOW UP AND PEOPLE WERE REALLY PLEASED WITH HAVING, UM, THE OPPORTUNITY TO BECOME MORE PREPARED AND LEARN, UM, FOR ALL AGES.
AND, AND I THINK IT WAS A VERY SUCCESSFUL EVENT.
SO PLEASE THANK YOUR TEAM FOR ME FOR THAT.
UM, WE ARE, DO WE HAVE MISSION READY PACKAGES IN EVERY DISTRICT AT THIS POINT? NOT, NOT IN EVERY DISTRICT AT THIS POINT.
WE'RE STILL WORKING ON, I THINK D 10 DOES NOT HAVE ONE, UM, AND THAT WE'RE WORKING ON THAT, UH, RESTARTING THOSE CONVERSATIONS RIGHT NOW.
UM, WE DO HAVE, UM, MISSION READY ENOUGH PACKAGES, WE JUST DON'T HAVE THE LOCATION IDENTIFIED.
SO, UH, WE HAVE A COUPLE, UH, IN OUR WAREHOUSE THAT ARE AVAILABLE.
UH, WE HAVE, UH, A COUPLE THAT ARE, UH, ADJACENT TO 10 THAT WE COULD MOVE PRETTY QUICKLY IN THE EVENT OF AN EMERGENCY.
UM, SO THIS IS JUST ABOUT REAL ESTATE AND NOT NECESSARILY ABOUT SUPPLIES OR, OR, UH, THE EQUIPMENT AT THIS POINT.
WE WILL CONTINUE TO WORK WITH YOU ON THAT.
I THINK THIS WAS A CONVERSATION THAT WE WERE, WE WERE HAVING BEFORE YOU CAME ON EVEN, AND, AND, UM, WE WOULD LIKE TO MAKE SURE THAT WE RESOLVE THAT, UM, ISSUE.
UM, COUNCIL MEMBER ALTER, DID YOU HAVE ANY QUESTIONS? NO, THANK YOU VERY MUCH.
CAN I JUST ADD ONE MORE THING? YOU CERTAINLY.
I, I JUST WANT TO THANK HESSAM FOR THE SUPPORT OF THE COMMUNITY EMERGENCY RESPONSE TEAM CLASS THAT I HOSTED, UM, IN MY DISTRICT.
UM, THE SUPPLIES THAT YOU PROVIDED
[00:40:01]
US WITH WERE EXTREMELY HELPFUL, AND THEN ALWAYS, AS ALWAYS, JUST BOUNCING IDEAS OFF OF YOU IS GREAT.WE WERE ABLE TO GRADUATE 26, UM, STUDENTS FROM THAT PROGRAM, SO THANK YOU.
AND, UM, JUST FOR OTHER FOLKS AWARENESS, WE WILL BE CANCELING THE FEBRUARY, UM, AUDIT AND FINANCE MEETING BECAUSE MANY OF US WILL BE ATTENDING THE TRAINING, UM, THAT DIRECTOR SNIPES MENTIONED EARLIER.
SO THANK YOU VERY MUCH FOR YOUR REPORT AND YOUR WORK.
[5. Fleet Management and Optimization. ]
NEXT UP IS ITEM FIVE, FLEET MANAGEMENT AND OPTIMIZATION.UH, GOOD MORNING, UH, AUTO FINANCE COMMITTEE MEMBERS, ED MANINO, CHIEF FINANCIAL OFFICER.
UM, IN A MOMENT, RICK HARLAN FROM OUR FLEET SERVICES DEPARTMENT WILL COME UP AND GIVE YOU THE BRIEFING.
I JUST WANTED TO PROVIDE A LITTLE BIT OF CONTEXT THAT THIS IS ONE IN A SERIES OF PRESENTATIONS THAT YOU'VE BEEN GETTING OVER THE LAST EIGHT MONTHS OR SO THAT REALLY GET BACK TO SOME OF THE KEY FINANCIAL ASPECTS OF, OF RUNNING A CITY.
UM, IN RECENT MONTHS, YOU'VE SEEN BRIEFINGS ON OUR, UH, FACILITY PLAN, OUR PLAN TO MOVE OUT OF, UH, OWNED, UH, LEASE SPACES AND INTO OWN SPACES TO OPTIMIZE THE COST OF OUR FACILITY NEEDS.
UM, YOU'VE SEEN PRE PRESENTATIONS FROM OUR CHIEF PROCUREMENT OFFICER ON THE NEW PROCUREMENT PROGRAMS. UH, RECENTLY YOU SAW THE PRESENTATION ON OUR PENSION PLANS AND THE HEALTH OF THOSE PENSION PLANS.
SO WE'RE TRYING TO PROVIDE YOU A, A, A GOOD, STEADY DIET OF, OF, UH, KEY FINANCIAL TOPICS, AND THIS IS THE LATEST IN THAT SERIES.
UM, OBVIOUSLY, FLEET, UH, MOBILITY SERVICES IS CRITICAL TO THE OPERATIONS OF THE CITY.
YOU JUST START THINKING ABOUT THE SERVICES WE PROVIDE AND WOULD WE BE ABLE TO PROVIDE THOSE FIELD, UH, UH, FACILITY OR SERVICES WITHOUT A, UH, RELIABLE FLEET.
OF COURSE, THE ANSWER IS, IS NO IN ALMOST ALL THE CASES.
WE HAVE A LOT OF VEHICLES THAT WE MAINTAIN IN THE FLEET.
UM, IT COSTS US A FAIR BIT OF MONEY.
AND SO WHAT I REALLY WANTED YOU TO SEE TODAY IS, UH, SOME OF THE GOOD WORK THAT'S HAPPENING IN, IN FLEET TO OPTIMIZE THE COST OF PROVIDING, UH, THE OPERATIONAL, UH, NEEDS OF THE, OF THE DEPARTMENTS, BUT DOING THAT IN THE MOST COST EFFICIENT MANNER POSSIBLE.
SO JUST WANTED TO PROVIDE THAT CONTEXT.
AND WITH THAT, I'M GONNA INTRODUCE OUR ASSISTANT DIRECTOR OF FLEET MOBILITY SERVICES, RICK CARLAND.
GOOD MORNING, RICK HARLIN, FLEET MOBILITY SERVICES ASSISTANT DIRECTOR.
WHAT I THOUGHT WE'D DO TODAY IS JUST KIND OF HAVE A VERY BRIEF OVERVIEW OF WHAT FLEET IS, TALK ABOUT MAINTENANCE AND SOME OF OUR ACQUISITION STRATEGIES AND SOME OF OUR PROJECTS THAT WE'VE BEEN WORKING ON TO OPTIMIZE THE FLEET OVER THE LAST TWO YEARS.
UH, FIRST OFF, AS ED HAD MENTIONED, WE'RE A COMPREHENSIVE, FULL, UH, LIFECYCLE FLEET ORGANIZATION OF ROUGHLY ABOUT 7,300 FLEET ASSETS ACROSS THE CITY.
UH, WE ARE, UH, RESPONSIBLE FOR THE ACQUISITIONS, BUDGETING, ACQUISITIONS, MAKE READY, MAINTENANCE DISPOSAL, THE FULL LIFECYCLE.
OUR GOAL IS TO FOCUS ON WHAT WE'RE GOOD AT SO THE DEPARTMENTS CAN FOCUS ON THEIR MISSION AND FOCUS ON THE THINGS THAT ARE IMPORTANT FOR THE COMMUNITY.
SO WE'RE JUST STRUCTURALLY, STRUCTURALLY IN OUR ORGANIZATION, WE'RE BROKE UP IN THE THREE DISTINCT AREAS SERVICING OUR OPERATIONS, BUSINESS OPERATIONS AND EMERGING TECHNOLOGY.
A FEW THINGS THAT WE WANTED TO KINDA LEVEL SET WITH YOU ALL, FIRST OFF IS KIND OF WHO WE ARE AND THE SIZE AND SCALE OF THE OPERATION THAT WE'VE GOT.
WE'RE A FLEET OF ROUGHLY 7,300 FLEET ASSETS.
AS YOU CAN SEE, OUR REPLACEMENT VALUE OF OUR FLEET IS ROUGHLY 600, $6 MILLION.
UH, QUITE AN INVESTMENT BY THE CITY AT ANY ONE GIVEN TIME.
UH, WE DISPENSE ROUGHLY ABOUT 5.6 MILLION GALLONS OF FUEL ON AN ANNUALIZED BASIS, AND OUR FLEET TRAVELS ROUGHLY ABOUT 45 MILLION MILES A YEAR.
THAT'S USUALLY A SHOCKER FOR MOST PEOPLE.
THEY DON'T REALLY, WE DON'T STOP 24 HOURS A DAY.
AND SO THAT'S A PRETTY BIG NUMBER THAT IS KIND OF STARTLING.
WE PRO WE, WE BUY ROUGHLY ABOUT 700 THOU, UH, 700 VEHICLES A YEAR.
THAT'S SOMEWHERE BETWEEN 60 AND $70 MILLION IN CAPITAL SPENDING FOR ENTERPRISE AND GENERAL FUND.
UH, WE AUCTION OFF ROUGHLY ABOUT 450 VEHICLES A YEAR, AND WE PROCESS ROUGHLY ABOUT A THOUSAND FUELING TRANSACTIONS A DAY, WHICH IS PRETTY INCREDIBLE.
WE'RE RESPONSIBLE FOR OBVIOUSLY THE DISPENSING OF 5.6 MILLIONS OF GALLONS OF FUEL FOR OUR EMERGENCY OPERATIONS.
FOR NORMAL FLEET OPERATIONS, WE PROCESS ROUGHLY ABOUT 540 ACCIDENTS PER YEAR.
WE FOCUS ON AVAILABILITY, WHICH IS SOMETHING WE'LL TALK ABOUT IN JUST A MINUTE.
OUR COST PER MILE, A DOLLAR 40 A MILE.
WE LOOK AT ALTERNATIVE FUEL, OUR ELECTRIFICATION OF OUR FLEET, AND I KNOW WE'VE GOT A LOT OF FOLKS THAT ARE VERY INTERESTED IN THAT.
UH, WE ARE FOCUSED ON OUR WORK ORDERS, OUR PRODUCTIVE OUTPUT, AND THEN SOME THINGS THAT WE'RE DOING WITH GPS.
BUT FIRST OFF, I JUST KINDA WANNA LEVEL SET WITH OUR BUDGET STRATEGY.
WE'RE A CENTRALLY MANAGED BUDGET DEPARTMENT.
WE'RE FOCUSED ON MAINTENANCE, REPAIR FOR AND FUEL FOR ALL CITY ASSETS.
THAT'S ROUGHLY ABOUT 75.4 MILLION,
[00:45:01]
SO IT'S NOT A SMALL NUMBER AS WAS MENTIONED, IT'S QUITE EXPENSIVE.AND THEN WE HAVE OUR ACQUISITIONS, OUR GENERAL FUND ACQUISITIONS, AND CAPITAL INFRASTRUCTURE, WHICH IS ABOUT $41 MILLION.
WE'RE A COST RECOVERY DEPARTMENT.
WE BUDGET ALLOCATE ACROSS THE CITY FOR ALL DEPARTMENTS.
WE FOCUS ON RESOURCE MANAGEMENT AND WE HAVE A NUMBER OF PERFORMANCE METRICS THAT ARE PUBLISHED PUBLICLY.
AND THEN A NUMBER THAT WE FOCUS ON INTERNALLY FROM A LIFECYCLE MANAGEMENT PERSPECTIVE IN MAINTAINING THE VEHICLES.
EFFICIENT MAINTENANCE CYCLES ARE CRITICAL FOR KEEPING UP OUR OPERATION WITH OUR FLEET.
IT FOCUSES ON THREE MAIN AREAS, PREVENTIVE MAINTENANCE, WHICH WE ADHERE TO STRICT SCHEDULES FROM OUR MANUFACTURERS, BUT, AND THAT'S YOUR TYPICAL GARDEN VARIETY EVERY DAY, OIL CHANGE ROTATION OF YOUR TIRES, FIXING THE VARIOUS THINGS THAT ARE GOING WRONG WITH THE VEHICLE OR THAT WE THINK MIGHT BE GOING WRONG WITH THE VEHICLE OR THAT MIGHT BE GOING WRONG WITH THE VEHICLE.
SO OUR FOCUS IS TO NOT HAVE UNPLANNED BREAKAGE BETWEEN PREVENTIVE MAINTENANCE INTERVALS.
TO DO THAT, WE FOCUS ON PREDICTIVE MAINTENANCE, AND THAT'S LARGELY SOME DATA DRIVEN ANALYTICS THAT WE GET FROM OUR FLEET INFORMATION SYSTEM.
SO THIS DATA, WE CAN KINDA LOOK AND SEE WHEN THINGS BREAK, AND I HAVE A GOOD IDEA BY MANUFACTURER MAKE AND MODEL WHEN THINGS ARE GONNA GO WRONG.
AND WE FOCUS ON REPLACING THOSE THINGS WHEN A VEHICLE IS IN FOR MAINTENANCE.
WE STORE ALL THIS INFORMATION IN A CENTRALIZED MAINTENANCE TRACKING SYSTEM CALLED ASSET WORKS N FIVE, THAT'S A DATABASE, AND IT'S AN APPLICATION THAT'S HOUSED BY THE CITY OF AUSTIN.
AND WE STORE THE OVERALL HISTORY OF EVERY SINGLE VEHICLE AND PIECE OF EQUIPMENT ON ROAD OFF ROAD POWERED, NON-POWERED EQUIPMENT ACROSS THE CITY IN THIS SYSTEM.
SO WE KNOW EVERYTHING HISTORICALLY, AND WE CAN USE THAT INFORMATION TO HOPEFULLY FORECAST WHAT MIGHT HAPPEN IN THE FUTURE.
WE'RE VERY DATA DRIVEN IN THIS WAY.
WE'RE VERY DATA RICH IN TERMS OF WHAT OUR KNOWLEDGE IS OF THE FLEET ITSELF.
WE DO ABOUT 48,000 WORK ORDERS A YEAR.
WE HAVE SOME KEY PERFORMANCE INDICATORS THAT WE WORK ON WITH OUR FLEET, WITH OUR MAINTENANCE DEPARTMENT, INCLUDING VEHICLE DOWNTIME, WHICH IS SIMPLY THE MEASUREMENT OF THE VEHICLE DOWN WHEN WE'VE GOT IT IN OUR POSSESSION FOR ONE REASON OR ANOTHER.
THE OPPOSITE OF THAT IS VEHICLE AVAILABILITY, HOW MUCH THE DEPARTMENT HAS IT AND HOW IS IT AVAILABLE TO THEM FOR THEIR MISSION AND FOR THEIR CRITICAL USE.
WE LOOK AT MAINTENANCE COST PER VEHICLE, AND THEN WE LOOK AT FIRST TIME FIXED RATES.
SO LIKE YOU ALL WITH YOUR VEHICLES, YOU DON'T WANNA HAVE TO GO BACK TO YOUR AUTOMOTIVE REPAIR FACILITY AND HAVE SOMETHING THAT WAS JUST LOOKED AT AND, AND KIND OF BRING YOU AND, AND HAVE TO GO BACK IN THERE AND DO THIS ALL OVER AGAIN.
AND THEN WE FOCUS ON SHOP EFFICIENCY, OUR WORK EFFICIENCY WITHIN OUR SERVICE CENTER OPERATIONS.
WE'VE GOT ROUGHLY 115 MECHANICS THAT WORK WITHIN OUR SERVICE CENTER OPERATIONS, AND EACH ONE OF THEM HAS A CERTAIN AMOUNT OF PRODUCTIVE OUTPUT HOURS THAT THEY'RE RESPONSIBLE FOR.
AND OF COURSE, QUALITY WORK OF WORKMANSHIP IS INCLUDED IN THAT AS WELL.
NEXT, WE WANTED TO KINDA SHARE WITH YOU A LITTLE BIT OF SOME OF THE OPTIMIZATION PROCESSES THAT WE'RE DOING, UH, PARTICULARLY RELATED TO VEHICLE PROCUREMENT, ASSET TRACKING AND OPTIMIZATION, SOME OF OUR DECISION MAKING THAT'S BEING DONE, AND SOME DRIVER AND TRAINING THAT WE DO, DRIVER TRAINING WE DO.
AND UH, FIRST OFF, LET'S START WITH ACQUISITION.
SO FROM OUR ACQUISITION STRATEGY STANDPOINT, UH, RIGHT SIZING THE FLEET IS THE FIRST THING THAT WE LOOK AT.
WE DON'T WANNA GROW THE FLEET UNNECESSARILY.
IN ORDER TO DO THAT, WE HAVE TO LOOK AT UTILIZATION AND MONITOR THE FLEET AND MAKE SURE THAT WE'RE NOT BUYING THINGS WE DON'T NEED AND WE CAN REPURPOSE THOSE THINGS TO OTHER DEPARTMENTS IF THEY'RE UNDER UTILIZING THOSE VEHICLES.
WE MONITOR QUITE A BIT OF THAT THROUGH THE USE OF TELEMATICS AT THIS POINT.
WE FOCUS ON OUR ALTERNATIVE FUEL VEHICLES AND OBVIOUSLY GOING ELECTRIFICATION, WHICH WE'LL SHARE A LITTLE BIT OF AN UPDATE WITH ON THAT IN JUST A MINUTE.
AND THEN WE ACTUALLY OPERATE UNDER WHAT IS CALLED A MASTER AGREEMENT FOR THE CITY OF AUSTIN, WHICH ALLOWS US THE FLEXIBILITY TO REDUCE LEAD TIME FOR FLEET PURCHASES.
WE'LL BE PRESENTING A MASTER AGREEMENT, UH, AN RCA IN FRONT OF YOU LATER ON THIS YEAR FOR A FIVE-YEAR FORECAST.
UH, AND WE'LL SHARE A LOT MORE ABOUT THAT COMING UP.
BUT THIS IS SOMETHING THAT'S UNIQUE TO THE CITY OF AUSTIN AND GIVES US A FLEXIBILITY TO BUY VEHICLES AND DO WHAT WE NEED TO DO IN A TIMELY FASHION WHERE OTHER, UH, MUNICIPALITIES OR GOVERNMENT AGENCIES, UH, HAVE, UH, A MUCH SLOWER PROCESS DURING COVID AND THE CONSTRAINTS IN THE SUPPLY CHAIN.
THIS WAS A VERY IMPORTANT PIECE TO US.
AND THEN WE'VE GOT A STRATEGIC SOURCING MANAGEMENT TEAM THAT LOOKS AT TOTAL COST OF OWNERSHIP AND REALLY BOILS DOWN AS TO WHICH VEHICLES ARE BEING REPLACED AND WHY THEY'RE BEING REPLACED AND SHOULD THEY BE REPLACED OR NOT.
AND IN ORDER TO DO THAT, WE FOCUS ON A SYSTEM CALLED CAM, WHICH IS CALLED IT'S CAPITAL ASSET MANAGEMENT.
[00:50:01]
CAM.UH, IT'S A SOFTWARE APPLICATION AND IT SITS WITH AND OUTSIDE OF OUR ASSET WORKS M FIVE SYSTEM.
SO THE TWO OF 'EM ARE TALKING ALL THE TIME.
AND THIS APPLICATION IS DEDICATED TO MANAGING AND ANALYZING THE REPLACEMENT OF FLEET.
WE INTRODUCED THIS BACK IN 20 19, 20 20, AND THIS HAS ALLOWED US TO REALLY ZERO IN ON THE RIGHT REPLACEMENT STRATEGY FOR THE FLEET.
WE LOOK AT ASSET AGE, WE LOOK AT THE USAGE OF THE VEHICLES, ENERGY COSTS, MAINTENANCE COSTS, DOWNTIME HOURS.
WE HAVE POTEN 27 POTENTIAL AREAS THAT WE FOCUS ON TO DISTILL OUR PURCHASING STRATEGY.
WE CAN LOOK AT IT BY GENERAL FUND, WE CAN LOOK AT IT BY THE CITY, THE GENERAL FUND, THE ENTERPRISE FUND.
WE COULD LOOK AT IT BY DEPARTMENT IN WHICH WE ZERO RIGHT DOWN TO THE ACTUAL INDIVIDUAL VEHICLE LEVEL.
AND WE DO A FIVE YEAR FORECAST EVERY SINGLE YEAR.
SOME OF OUR ADVANCED MOBILITY STRATEGIES.
WHAT I'D LIKE TO SHARE WITH YOU NEXT, UH, WE'RE FOCUSED ON, UH, ADVANCED AUTOMOTIVE TECHNOLOGY, INCLUDING OUR NATIONALLY RECOGNIZED BATTERY ELECTRIC VEHICLE PROGRAM, ENHANCING SAFETY AND RISK MITIGATION, MITIGATING RISKS FOR OUR DRIVERS, AND THEN ENVIRONMENTAL LEADERSHIP.
WE UNDERSTAND THAT FLEET, THE TRANSPORTATION SECTOR ACCOUNTS FOR 25% OF ALL GREENHOUSE GAS OUTPUT, AND WE'RE TRYING TO DO OUR PART TO BE AS EFFICIENT AS POSSIBLE.
AND OF COURSE, ALL OF THAT LEADS BACK TO REALLY FOCUSING ON COST CONTAINMENT OF THE FLEET.
IT'S AN EXPENSIVE PROPOSITION FOR US, UH, BUT IT'S AN IMPORTANT ONE.
AND SO WE STREAMLINE VEHICLE FLEET ACQUISITIONS FOR EFFICIENCY.
WE'RE LOOKING AT DATA-DRIVEN PREDICTIVE ANALYTICS, AND WE'RE USING ALL THE TOOLS WITHIN OUR TOOLBOX TO BE AS EFFICIENT AS POSSIBLE FOR THE CITY OF AUSTIN AT THE SAME TIME BEING AS RELIABLE AS POSSIBLE.
NEXT, TO KIND OF SHARE WITH YOU A LITTLE BIT OF WHAT WE'VE BEEN DOING, AND THIS DOVETAILS NICELY WITH SOME OF OUR EMERGENCY MANAGEMENT RESPONSE PIECES THAT WE'VE BEEN TALKING ABOUT THIS MORNING.
WE HAVE, UH, BEEN WORKING ON A TELEMATICS PROGRAM WHERE OUR VEHICLES ARE CONNECTED VIA SATELLITE.
THEY'RE ALSO CONNECTED VIA CELLULAR 4G LTE.
WE BACKHAUL INFORMATION IN A LIVE REAL-TIME DATA BACK TO SOME SERVERS.
SO CLOUD-BASED SERVERS, AMAZON WEB SERVICES SERVERS, AND WE OUTPUT THE IN REAL TIME WHAT IS HAPPENING WITH OUR FLEET, WHERE THEY ARE, WHERE THEY'VE BEEN, UH, UH, AND I THINK THAT'S AN ESSENTIAL TOOL FOR THE CITY OF AUSTIN TO BE AN EFFECTIVE CITY.
UH, AS YOU CAN SEE ON THE LEFT, THERE ARE A NUMBER OF BENEFITS.
I WON'T GET INTO THAT, BUT I'M VERY PLEASED TO TELL YOU ALL THAT.
WE HAVE JUST COMPLETED THE INSTALLATION OF OVER 7,000 FLEET ASSETS.
THIS IS POWERED AND NON-POWERED FLEET ASSETS, THE ON-ROAD, OFF-ROAD ASSETS.
WE HAVE FULL CONNECTING, ENSURING REAL-TIME TRACKING AND DATA TRANSMISSION FOR EVERY VEHICLE IN OUR FLEET.
THIS IS FIRE APPARATUSES ALL THE WAY TO YOUR REFEREE REFUSE TRUCK TO, UH, THINGS THAT ARE, YOU KNOW, THAT WE SHOULD PUT A GPS ON.
WE TYPICALLY DON'T PUT GPS ON A LAWNMOWER OR SOMETHING LIKE THAT, BUT WE DO HAVE THOSE IN OUR FLEET AS WELL.
WE HAVE 25 DEPARTMENTS, INCLUDING THE UTILITIES AND PUBLIC SAFETY THAT, THAT WERE INCLUDED IN THIS AND PARTICIPATED IN THIS.
WE'RE A HUNDRED PERCENT ACROSS THE BOARD WITH ALL DEPARTMENT PARTICIPATION PARTICIPATION.
AND THAT ISN'T A TESTAMENT TO THE, UH, TESTAMENT TO THE RELATIONSHIP THAT FLEET HAS WITH ALL THE DEPARTMENTS.
WE ARE, UH, HAVE A CLOSE WORKING RELATIONSHIP WITH EVERYBODY.
AND MOST MUNICIPALITIES, PUBLIC SAFETY TYPICALLY KIND OF OPTS OUT OF THIS SORT OF THING.
OUR PUBLIC SAFETY DEPARTMENTS OPTED IN, WHICH WAS VERY GOOD FOR US.
UM, WE HAD HAVE OVER 2,500 MANAGEMENT PERSON THAT ARE TRAINED.
THESE ARE, WE DON'T TRAIN OUR FRONTLINE DRIVERS.
WE TRAIN OUR MANAGEMENT FOLKS OR THE PEOPLE THAT ARE RESPONSIBLE FOR PARTS OF THE ORGANIZATION THAT OVERSEE THE FLEET LIKE SAFETY AND HR AND OTHER, AND THEN OF COURSE MANAGEMENT.
AND THEN THIS IS REAL TIME VISIBILITY INTO FLEET OPERATIONS.
UH, WE, WE THINK THAT THIS GIVES POWER TO THE DECISION MAKERS WITHIN EACH DEPARTMENT THAT THEY'VE NEVER HAD BEFORE.
IN THE PAST, PEOPLE WOULD, THAT STAFF WOULD GO TO THE FIELD.
YOU WOULDN'T KNOW WHERE THEY WENT TO, YOU DIDN'T KNOW WHERE THEY WERE, YOU DIDN'T KNOW WHERE THEY'D BEEN.
THIS IS KIND OF A, A WE CAN'T REALLY MONETIZE THAT.
THAT'S A HARD ONE TO MONETIZE.
BUT I WILL TELL YOU THAT THAT'S FROM A MANAGEMENT PERSPECTIVE THAT IS OPERATIONALLY VERY POWERFUL.
UH, THE NEXT THING I WANNA SHARE WITH YOU GUYS IS OUR BATTERY ELECTRIC VEHICLE PROGRAM.
UH, IN, UH, 20 16 20 17, WE WROTE A WHITE PAPER.
MOST OF YOU ARE VERY FAMILIAR WITH THIS.
WE, UH, FORECASTED THAT IF WE REPLACE 330 BATTERY ELECTRIC VEHICLE, OUR INTERNAL COMBUSTION ENGINE VEHICLES WITH BATTERY, ELECTRIC VEHICLES, LIGHT DUTY, KIND OF THE SEDANS AND THAT SORT OF THING, THAT WE WOULD SAVE $3.5 MILLION OVER 10 YEARS.
AND, UH, OUR TASK WAS TO BUILD THE CHARGING INFRASTRUCTURE TO SUPPORT THAT, AND THAT WE WOULD SAVE 12,000 METRIC TONS OF CARBON OUTPUT ON THE FLEET.
WHEN OUR 2023 PURCHASES COME IN, WE WILL HIT 350 BEVS.
WE HAVE FORECASTED AND ACTUALLY ANALYZED THE COST PER MILE AND KIND OF DID SOME METRICS ON IT.
WE'RE SAVING ROUGHLY ABOUT $1,200 A YEAR PER VEHICLE.
INTERESTINGLY ENOUGH, 48% OF THAT IS FROM FUEL AND 52% OF THAT IS FROM THE
[00:55:01]
ACTUAL MAINTENANCE PIECE.VEHICLES HAVE HALF THE MOVING PARTS.
THEY'RE VERY EFFICIENT, UH, AND THAT WE WILL MEET OUR TARGETED SAVINGS GOAL 12 TO 18 MONTHS AHEAD OF PLAN.
WE GET A LOT OF QUESTIONS ABOUT THAT NATIONALLY AND ACROSS OTHER MUNICIPALITIES IN THE UNITED STATES, AND WE DO SHARE OUR PROGRAM WITH THEM.
UH, AS FAR AS THE CHARGING INFRASTRUCTURE GOES, WE'VE BUILT 174 CHARGING PORTS THAT ARE DEDICATED JUST TO THE FLEET ITSELF.
UH, BASICALLY IT'S A TWO TO ONE RATIO OF TWO BATTERY ELECTRIC VEHICLES.
WE USE A, WE DIDN'T DO THIS ALONE.
THIS, THIS IS A, A COLLABORATIVE EFFORT WITH AUSTIN ENERGY AND PUBLIC WORKS, UH, AS A TEAM, WE'VE BUILT THESE DISCHARGING INFRASTRUCTURE, WE MONITOR THE POWER, WE CAN SEE EVERY SINGLE VEHICLE THAT'S BEING CHARGED, AND WE CAN SEE THAT LIVE AND WE CAN LOOK AT THE USAGE AND DETERMINE OUR COST.
WE USE THE EV EVERYWHERE PROGRAM, WHICH IS A FANTASTIC PROGRAM, UH, PLUGIN EVERYWHERE PROGRAM BY AUSTIN ENERGY FOR ALL OF OUR FLEET, WHICH IS, OPENS UP OUR CHARGING INFRASTRUCTURE TO OVER 1500 CHARGING PORTS ACROSS THE CITY ITSELF.
FROM A GREENHOUSE GAS SAVINGS STANDPOINT, WE'VE SAVED OURSELVES, OR AT LEAST IN 20 23, 6400 METRIC TONS.
IT'S, THIS IS A DIRECT SAVINGS OF CARBON OUTPUT.
UH, IT'S A FANTASTIC STORY, BUT THE STORY THAT I REALLY THINK IS AMAZING IS THE, THIS ONE HERE, WHICH IS A REAL INTERESTING DEDICATION TO LONG RANGE PLANNING AND THE CITY'S FOCUS ON SUSTAINABILITY.
SO THE CITY OF AUSTIN'S FLEET REACHED PEAK CARBON OUTPUT IN 2007.
UH, WE USE 21% MORE FUEL, AND OUR CARBON OUTPUT IS 10% LOWER THAN IT WAS IN 2007, WHICH IS AN INCREDIBLE RESULT.
THIS IS LARGELY DRIVEN BY, YOU KNOW, THE MANUFACTURERS AND, AND BUILDING MORE EFFICIENT ENGINES AND THEN FLEET'S UTILIZATION, UH, IT'S REPLACEMENT STRATEGY, BUT THE UTILIZATION OF GRANTS TO HELP PAY FOR REPLACEMENT OF VEHICLES THAT WOULD'VE PREMATURELY, UH, BEEN SITTING OUT THERE AND RUNNING, UH, VERY INEFFICIENTLY.
SO WE'VE USED THE, THE VW GRANT, UH, AND HAVE TAKEN FULL ADVANTAGE OF EACH ONE OF THE STAGES OF THAT.
AND THEN OF COURSE, THE USE OF ALTERNATIVE FUELS.
WE HAVE BIODIESEL, E 85 PROPANE.
WE USE ALL OF THAT THAT'S AVAILABLE TO US.
LIKE I SAID, WE MANAGE OUR OWN FUEL SUPPLY AND WE MANAGE OUR OWN FUEL DISTRIBUTION, WHICH GIVES US A LEVEL OF CONTROL THAT NOT OTHER, UH, LOCATIONS OR ANY KIND OF, UH, FLEET WHO OUTSOURCES THEIR FUEL.
THEY CAN'T ACTUALLY EXERCISE THIS LEVEL OF CONTROL.
AND SO FINALLY, THE FOCUS HERE IS REALLY OPERATIONAL EFFICIENCY AND EXCELLENCE.
UH, FLEET MOBILITY SERVICES IS DEDICATED TO ACHIEVING OPERATIONAL EXCELLENCE, MAXIMIZING COST EFFICIENCY, AND ENSURING A SEAMLESS CUSTOMER EXPERIENCE.
OUR FOCUS IS ON COMMITMENT TO SUSTAINABILITY AND SAFETY, AS YOU CAN SEE WITH OUR TELEMATICS PROGRAM AND THE DRIVER'S SCORECARD AND THINGS LIKE THAT THAT GO WITH THAT.
AND THEN, OF COURSE, OPERATIONAL ALIGNMENT FOR SUCCESS ALIGN WITH EACH AND EVERY DEPARTMENT.
WE UNDERSTAND THEIR CRITICAL MISSION.
WE'RE THERE IN ADVANCE OF ANY KIND OF EMERGENCY EVENT.
WE'RE THERE WITH THEM DURING, AND WE'RE THERE WITH THEM AFTER.
UM, WE REALLY APPRECIATE THIS PRESENTATION AND, AND THE CHANCE TO LOOK AT HOW ADVANCED WE ARE WITH RESPECT TO THE, THE FLEET AND ALL THE TELEMATICS AND ALL OF THAT.
UM, YOU KNOW, I, I HOPE THAT, UM, OUR PUBLIC SAFETY ENTITIES IN PARTICULAR ARE REALLY LOOKING INTO THAT DATA.
UM, WE KNOW WE'RE WORKING HARD TO IMPROVE OUR RESPONSE TIMES, SAY FOR EMS, AND, AND I THINK THERE'S A LOT OF DATA IN THERE THAT I, THAT I HOPE THAT OUR DEPARTMENTS ARE, ARE TAKING ADVANTAGE OF.
UM, WE HAVE MADE A LOT OF, LOT OF PROGRESS.
AND I'M GONNA OPEN UP FOR QUESTIONS.
I DID HAVE ONE, ONE QUESTION, AND I WANTED TO SAY THE FIRST PART FIRST.
'CAUSE THAT ALL WAS VERY CLEAR.
AND I KNOW WE ALWAYS WANNA TALK ABOUT EVS, BUT, UM, WE HAVE REACHED OUR GOAL AND IN THE PAST WE HAD SET A GOAL, YOU KNOW, FOR EVS.
UM, DO YOU THINK IT IS TIME FOR US TO SET A NEW GOAL FOR EVS, UM, FOR THE SUSTAINABILITY PIECE? OR HOW SHOULD WE BE THINKING ABOUT THAT? BECAUSE THERE WAS A POINT AT WHICH THERE WAS COUNCIL DIRECTION THAT WAS HELPING TO, TO, TO LEAD.
UM, BUT THAT HAS NOW BEEN ACHIEVED.
SO WHERE DO WE GO NEXT THERE? SO WE CONTINUE TO FORECAST, UH, THE GROWTH OF THE BATTERY ELECTRIC VEHICLE FLEET.
UM, WE ARE BUILDING THIS INTO OUR NATURAL ATTRITION AND REPLACEMENT RATE.
UH, WE EXPECT A 300% GROWTH IN OUR BATTERY ELECTRIC VEHICLE INVENTORY OVER THE NEXT, UH, TILL 2030 IS WHAT OUR FORECAST IS AT THIS POINT.
WE BELIEVE WE'LL BE AT ABOUT A THOUSAND BATTERY ELECTRIC VEHICLES.
UH, WE'RE WORKING WITH, UH, COUNCIL MEMBER RYAN ALTER ON, UH, A PILOT PROGRAM WITH A PD TO PILOT A COUPLE OF BATTERY ELECTRIC VEHICLE POLICE PURSUIT VEHICLES, THE NEW CHEVY BLAZER POLICE PURSUIT VEHICLE.
[01:00:01]
AND, UH, WE EXPECT TO GO THROUGH THIS PILOT PROGRAM AND EVALUATE HOW THAT FITS INTO PUBLIC SAFETY.OBVIOUSLY A LOT OF CONCERNS AND RISK AROUND THAT, BUT WE WANNA MAKE SURE IT'S SAFE.
I THINK THERE'S GREAT AREAS TO DO TO IMPLEMENT THAT.
AND THEN OF COURSE, WE, OUR REFUSE FLEET, WE'VE BEEN VERY FOCUSED ON THAT BEING THE MOST COST INEFFICIENT COST PER MILE FLEET.
THAT BA ELECTRIFYING OUR, UH, REFUSE FLEET IS, IS A HUGE TARGET FOR US.
LARGELY THE WAY THE ELECTRIFICATION, UH, ROLLOUT HAS COME ACROSS THE, IN THE WORLD, REALLY, IT'S ALL BEEN THE LIGHT DUTY STUFF AND THEN EVOLVING INTO MORE MEDIUM AND HEAVY DUTY.
UH, SO WE'RE HOPING TO KIND OF JUMP THAT, UH, GAP AND GET INTO THE HEAVY DUTY SIDE.
TRANSFER STATIONS SHORTEN THE RANGE OF OUR, UH, REFUGE REFUSE FLEET I THINK IS A GREAT OPPORTUNITY FOR US TO REDUCE A HUGE AMOUNT OF OUR CARBON OUTPUT AND THE USE OF, UH, UH, DIESEL FUEL, BUT ALSO TO, UM, UM, REALLY KIND OF BE, BE VERY OPERATIONAL, YOU KNOW, IN TERMS OF, UH, COST.
WHERE WOULD WE BE ABLE TO READ ABOUT THAT PART OF THE PLAN FOR THE, UM, THE 300% INCREASE IN THE, I'M SORRY, WITH THE 300% INCREASE IN THE EIGHTIES? OH, ACTUALLY WE DO HAVE A BATTERY ELECTRIC VEHICLE PRESENTATION.
WOULD LOVE TO PRESENT THAT TO YOU AND WALK THROUGH THE DETAILS OF HOW WE'VE FORECASTED OUR GROWTH, AND THEN HOW THAT ALIGNS NATIONALLY WITH THE GROWTH OF BATTERY ELECTRIC VEHICLE SALES ACROSS THE NATION, BOTH NATIONALLY AND INTERNATIONALLY.
AND, UH, WHAT THAT MEANS TO US AND WHAT THOSE SAVINGS PROJECTIONS WOULD BE AND THE TIMELINE ON THAT.
SO WE'D BE HAPPY TO SHARE THAT WITH YOU AT ANY TIME.
UH, COUNCIL MEMBER RYAN ALTER, I'M GONNA PICK UP RIGHT WHERE YOU LEFT OFF.
UM, SHOCKINGLY, UH, YOU AND I HAVE HAD SOME GREAT CONVERSATION.
I WANT TO THANK YOU FOR THE WORK Y'ALL ARE DOING, UH, ESPECIALLY AS IT RELATES TO THE, THE POLICE PILOT.
I'M REALLY EXCITED TO SEE WHERE THAT GOES.
I'M REALLY HOPEFUL WE'RE GONNA DO THE SAME THING FOR THE FIRE TRUCKS, SINCE I KNOW THAT IS A NEW AND EMERGING, UH, AREA WHERE SOME CITIES HAVE, HAVE BEEN ABLE TO PURCHASE ELECTRIC FIRE TRUCKS AND THEY HAVE SEEN, UH, INCREDIBLE SUCCESS AND INCREDIBLE RESULTS IN TERMS OF GOAL SETTING.
I THINK WE HAVE SET A GOAL, AND THAT'S WITHIN THE CLIMATE EQUITY PLAN OF 40% OF TRANSPORTATION MILES TO BE ELECTRIC.
THAT IS WHAT WE SET AS A COMMUNITY, UH, AS A GOAL FOR OURSELVES.
AND I THINK IT'S INCUMBENT IF WE ARE GONNA EXPECT THE COMMUNITY TO DO THAT, THAT WE EXPECT OURSELVES TO DO THAT.
AND SO WHILE I'M REALLY EXCITED TO SEE THE TRAJECTORY THAT WE'RE ON, IF WE HIT A THOUSAND VEHICLES BY 2030, AND IF OUR FLEET AND, AND OUR FLEET OF 7,300, THAT'S VEHICLES, RIGHT? THAT'S NOT INCLUDING, THAT'S VEHICLES AND EQUIPMENT.
THERE'S ABOUT 5,000 ON ROAD VEHICLES.
YEAH, THAT'S, I WAS GONNA SAY THAT NUMBER WAS A LITTLE LARGER THAN I REMEMBERED IT BEING.
UM, SO IF, IF THAT'S REPRESENTS 20% OF OUR VEHICLES, YOU KNOW, THAT'S HALF JUST IN TERMS OF PERCENT THE VEHICLES.
AND, AND I THINK WHAT'S EVEN, UH, A GREATER DETAIL OR POINT OF IMPORTANCE IS, YOU KNOW, BACK WHEN WE ASKED THE QUESTION FOR THE BUDGET WHILE, UH, IN SEPTEMBER, OR I GUESS IN AUGUST 6.2, AT THE TIME, PERCENT OF OUR VEHICLES WERE ELECTRIC.
UNFORTUNATELY, ONLY 1.8% OF OUR VEHICLE MILES TRAVELED WERE ELECTRIC.
SO IT'S NOT JUST THE VEHICLE ITSELF, BUT WHERE IT'S GOING.
AND I UNDERSTAND THERE ARE CONSTRAINTS, SO I'M NOT, UM, YOU KNOW, IT'S, IT'S JUST A REALITY OF THE SITUATION.
AND SO MY QUESTION FOR YOU, AND IT'S NOT A TODAY QUESTION, AND I I THINK AS IT RELATES TO WHAT, UH, CHAIR ALTER WAS TALKING ABOUT IN TERMS OF POTENTIALLY SEEING THE, THE BATTERY ELECTRIC PLAN IS IF, IF THE QUESTION TO YOU WAS, WHAT DOES IT TAKE TO GET TO 40% BY 2030? AND I UNDERSTAND THERE MIGHT BE ELEMENTS WITHIN THAT, WHAT DOES IT TAKE? THAT WOULD BE THINGS YOU WOULDN'T RECOMMEND OR THAT YOU WOULD SAY ARE COST PROHIBITIVE, BUT SO THAT WE AS POLICYMAKERS CAN UNDERSTAND JUST WHAT IS THAT PATH? WHAT WOULD IT TAKE? I WOULD LOVE FOR US TO BE ABLE TO GET THAT AS PART OF THE BRIEFING, MAYBE IN MARCH OR APRIL AT THIS YEAR AT THIS COMMITTEE, JUST TO UNDERSTAND THE FEASIBILITY, THE PRACTICALITY OR NOT.
SO THAT AS WE ARE SETTING THESE GOALS, UH, YOU KNOW, MAYBE IT REQUIRES, UH, CERTAIN BUDGET, YOU KNOW, ELEMENTS.
MAYBE IT REQUIRES CERTAIN BOND ELEMENTS JUST SO THAT WE CAN TRULY KNOW IF WE'RE GONNA ASK THE PUBLIC TO BE 40%, HOW DO WE AS A CITY BE 40%? UM, THAT'S SOMETHING I WOULD REALLY LIKE TO KNOW AS AN EXERCISE, JUST WHAT THAT LOOKS LIKE.
SO THAT'S A REALLY INTERESTING, YOU
[01:05:01]
KNOW, ASK.AND I, I'M, MY MIND IS ALREADY TURNING ON HOW I CAN MODEL THAT AND FIGURE THAT ONE OUT.
YOU KNOW? UM, OBVIOUSLY WE FOCUSED ON LIGHT DUTY VEHICLES INITIALLY, RIGHT? AND THAT WAS A LOT OF ADMIN VEHICLES.
AND WHEN WE DID MUCH OF THIS EARLY ON, IT WAS WE COVID HIT, YOU KNOW? SO YES, EVERYBODY WENT WORKING FROM HOME, YOU KNOW, SO, UH, NOW WE'RE STARTING TO SEE UTILIZATION UPTICK, I THINK IN THE BUDGET.
I TOLD YOU WE WERE DOING, GONNA FORECAST AT 38 MILLION MILES FOR THE YEAR, RIGHT? AND WE HIT 45 MILLION MILES.
SO I WOULD GO BACK IN AND TAKE A LOOK AT HOW MANY OF THOSE MILES WOULD BE RELATED TO BATTERY ELECTRIC VEHICLES, BUT TO LOOK AT OUR TOTAL MILES DRIVEN AND HOW TO GET TO 40% BEING ELECTRIC AT THAT POINT'S AN AMA IT'S AN INTERESTING, UH, STUDY AND I'D BE HAPPY TO DO THAT FOR YOU.
WELL, HOPEFULLY WE CAN GET THAT ON THE, THE CALENDAR FOR MARCH OR APRIL.
AND, AND, UM, LIKE I SAID, I WANNA, I DON'T WANNA SHORT CHANGE THE GOOD WORK Y'ALL ARE DOING.
Y'ALL ARE DOING SOME INCREDIBLE WORK.
UH, I'M JUST CURIOUS HOW WE TAKE THAT NEXT STEP AND, AND WHAT THAT WOULD LOOK LIKE.
AND THERE MAY BE PART OF THAT.
THAT'S ALSO, YOU KNOW, THERE'S ALSO THE ALTERNATIVE FUELS, WHICH ALSO HELP.
AND SO I THINK THAT THE ISSUE IS NOT JUST ELECTRIC, BUT THE CARBON FREE.
AND, AND SO THERE MAY BE SOME OTHER DYNAMICS.
I LOOK FORWARD TO WORKING WITH YOU ON THIS, UH, COUNCIL MEMBER AL.
UM, ANY OTHER QUESTIONS? THANK YOU VERY MUCH AND WE APPRECIATE, UM, THE OPPORTUNITY TO HAVE GOOD NEWS, UM, IN THIS COMMITTEE, AS WELL AS HEARING THE AUDITS WHEN THEY SOMETIMES COME BACK, UH, WITH WORK TO DO.
THANK YOU, UM, VERY MUCH AND APPRECIATE THIS, THIS SERIES OF WORK THAT WE'RE ABLE TO HIGHLIGHT.
[6. PARD Bond updates. ]
UP WILL BE ITEM SIX, WHICH IS THE PARKS BONDS.GOOD MORNING, UH, CHAIR AND FELLOW COUNCIL MEMBERS.
I APPRECIATE THE OPPORTUNITY TO BRIEF YOU TODAY ABOUT THE PARK BOND, UH, PROGRAM OVERVIEW.
I'M THE DIRECTOR FOR CAPITAL DELIVERY SERVICES.
I'VE ALSO JOINED HERE, KIMBERLY, UH, MCNEELY AND SOME OF HER STAFF.
SO IF THERE'S QUESTIONS THAT I CANNOT ANSWER, WE'LL BE ABLE TO SEE IF WE CAN GET THOSE ANSWERS OR WE'LL LOOK INTO THEM.
WE'RE GONNA DO THREE THINGS TODAY.
WE'LL DO A QUICK OVERVIEW OF THE BOND.
WE'LL GO SOME, SOME DEPTH INTO THE INDIVIDUAL BOND SUMMARIES, AND THEN WE'LL TALK ABOUT NEXT STEPS.
THIS LOOKS VERY FAMILIAR TO YOU 'CAUSE THIS IS WHAT WE CAME IN OCTOBER AND WE TALKED ABOUT MOBILITY, BUT NOW WE'RE LOOKING AT THE PARD BONDS.
AS YOU CAN SEE, THE HARD BONDS ACTUALLY, UH, UH, HAVE THREE BOND PROGRAMS. THAT'S OH SIX, 12 AND 18.
THE OH SIX AND 12 WERE DONE A CERTAIN WAY THAT WE HAD AT ALL INCLUSIVE BONDS, BUT IN 18, THEY HAD THE NORMAL INCLUSIVE BONDS, BUT THEN WE ALSO BROKE OUT LIBRARY, MUSEUMS AND CULTURAL FACILITIES.
THAT BOND ITSELF, UH, PROP WAS SHARED BETWEEN LIBRARIES AND PARD.
SO IF YOU LOOK AT THE TOTAL NUMBER, UH, WE'VE PARSED IT OUT TO JUST TALK ABOUT PARD.
WHAT I'D LIKE TO REPORT TO DATE IS WORKING WITH THE TEAM BALANCES AS OF THE CLOSE OF FY 2023.
WE'VE SUBSTANTIALLY, OR WE'RE COMPLETE WITH THE OH SIX BOND, UH, THE 2012 BOND.
WE ONLY HAVE 3.2 MILLION LEFT TO SPEND.
AND THEN AS YOU CAN SEE, UH, THE BREAKOUT FOR THE TWO, UH, PROPOSITIONS IN 2018.
SO WHAT I'M GONNA DO IS WE'RE GONNA TAKE AN INDIVIDUAL LOOK AT EACH ONE OF THE BOND PRO, UH, BOND PROGRAMS FOR YOU.
AS I MENTIONED IN OH SIX, WE ARE SUCCESS, UH, UH, WORKING WITH PAR.
PAR HAS BEEN SUCCESSFUL AND GETTING DOWN TO ZERO UNSPENT.
AS YOU CAN SEE THE CURVE, UH, THERE'S JUST A LITTLE BIT LEFT, UH, TO SPEND.
BUT AS YOU CAN SEE, THE KEY PROJECTS THAT WERE, UH, ACCOMPLISHED AS THIS WAS OBVIOUSLY THE YMC, UH, NORTH AUSTIN, UH, COMMUNITY REC CENTER, ORTHO POOL, AND ALSO THE NORTHWEST REC CENTER.
AS WE MOVE TO 2012 BONDS, AS YOU CAN SEE, UH, THE PROGRAM HAD 77.7 MILLION.
ONLY HAS 3.2 MILLION LEFT AS THE CURVE SHOWS YOU THAT WILL BE COMPLETE WITH THE SPENDING.
PRETTY MUCH AT THE END OF FY 26 KEY PROJECTS HAVE BEEN COMPLETED WITH THIS AT THE MEIS RECORDS CENTER.
UH, THE WATERLOO PARK AND THE HOLLY FESTIVAL BEACH MASTER PLAN.
KEY PROJECTS STILL REMAINING TO BE DONE, IS LISTED AS THE DOUGHERTY ARTS CENTER, THE ZILKER MAINTENANCE BARN IN THE BARTON SPRINGS BATHHOUSE.
I'M GONNA TAKE A DIFFERENT APPROACH HERE FOR 2018 'CAUSE IT'S BROKEN INTO PROPOSITIONS.
UH, PROPOSITION B WAS SPECIFICALLY FOCUSED ON CULTURAL CENTERS.
AND THEN, UH, PROPOSITION C WAS MORE TRADITIONAL BOND, UH, BOND PORTFOLIO, WHICH IS PARK ACQUISITION, AQUATICS, PARK LAND IMPROVEMENTS, BUILDING RENOVATIONS AND INFRASTRUCTURE.
THIS WAS, THIS BOND WAS FOCUSED ON AN EIGHT YEAR TIME TIMEFRAME, WHICH SAID WORK COMPLETE WOULD BE 2027.
AS OF RIGHT NOW, EVEN THOUGH YOU SEE THAT THERE'S OVER 64% LEFT TO REMAIN TO BE SPENT, WE BELIEVE THAT THE MONEY WILL BE SPENT BY 2027 MEET WHAT, WHAT WE SAW AS FAR AS THE PROMISE OF THE BOND.
AND RIGHT NOW, WE CURRENTLY HAVE, WE BELIEVE THE FUNDING AND INITIAL WORKING WITH PARD TO MEET THE NEEDS THAT THE BOND WAS
[01:10:01]
SUPPOSED TO ADDRESS.BOND, UH, FIRST PROP B AS YOU CAN SEE, THE LIBRARY, MUSEUMS AND CULTURAL CENTERS, THE PARK PORTION OF THIS WAS 66.5 MILLION.
REMAINING SPEND TO DATE IS 56.4.
AND IT LOOKS LIKE, AND RIGHT NOW WE'RE TRAINING THE WORK COMPLETED IN 2027.
PROJECTS THAT HAVE BEEN COMPLETED IS A CARVER MUSEUM NEAR TERM IMPROVEMENTS AND RENOVATIONS.
BUT AS WE CAN SEE THE REMAINING PROJECTS THAT WE'RE WORKING WITH THEM ON A PARTNERSHIP TO DELIVER NOW PROP C, UH, PROP C, WE'LL HAVE A COUPLE SLIDES TO THIS.
UH, FIRST OF ALL, WE WANTED TO SHOW YOU THE TRENDING AS FAR AS JUST AS THE OTHER PROP.
AS FAR AS WORK THAT HAS BEEN COMPLETED.
WE HAVE THE UPPER BULGE CREEK, SPICEWOOD SPRINGS PARKLAND ACQUISITION, THE FAR TENNIS CENTER RENOVATION, AND THE WAER NEIGHBORHOOD PARK PARKLAND ACQUISITION KEY PROJECTS STILL REMAINING LISTED UNDERNEATH THERE THAT ARE MOVING FORWARD AND LOOKS TO BE TRENDED TO BE DONE BY 2027 AS WHAT WE PROJECTED IN THE BOND.
UH, KEY ONES, ONE THROW OUT IS THE WALTER LONG, UH, METRO PARK, PHASE ONE, THE GIVENS POOL, AND ALSO THE COLONY PARK POOL AS REQUESTED.
WE WENT A LITTLE BIT MORE DEPTH IN HERE AS FAR AS BREAKING OUT THIS AS FAR AS TRADITION.
UH, TRADITIONAL VERSUS NON ADDITION.
AS YOU CAN SEE, FIRST OF ALL, WE'RE SHOWING YOU THE SPECIFIC SPENDING IN THE TRADITIONAL AREAS, THE CATEGORIES OF AQUATICS, LAND ACQUISITION, PARK IMPROVEMENTS, AND BUILDING RENOVATIONS AND INFRASTRUCTURE.
WHAT WE ALSO DID IS BREAK DOWN SPECIFICALLY WHERE IT IS AS FAR AS APPROPRIATION, ENCUMBRANCE, EXPENSE AND BALANCE.
AGAIN, AS I SAID BEFORE, WE FEEL THAT WE HAVE THE MONEY AVAILABLE TO FINISH OUT WHAT THE WORK WAS IDENTIFIED IN THE BOND, AND THAT IT LOOKS LIKE THAT WE'LL BE ON TRACK TO HAVE IT SPENT COMPLETELY BY, UH, BY, UH, BASELINE, WHICH WAS THE 2027 NEXT STEPS.
WE'LL CONTINUALLY WORK ON THE OUTSTANDING PROJECTS TO COMPLETION, BUT ONE OF THE THINGS WE'RE DOING WITH PAR IS THE SAME THING THAT WE MENTIONED IN OCTOBER THAT WE'RE DOING WITH MOBILITY COMMITTEE, IS WE'RE GONNA BE SETTING UP A MONTHLY, UH, PROGRAM HEALTH ASSESSMENT WITH PAR, WORKING WITH THEM, WITH THE CURRENT PROJECTS UNDER, UNDER UNDERWAY, AND TO MAKE SURE THAT WE ARE DELIVERING THEM EFFICIENTLY AND EFFECTIVELY.
AND ALSO AT THIS TIME, WHAT WE'RE TRYING TO DO IS WE'RE LOOKING AT ESTABLISHING AN ASSET MANAGEMENT APPROACH.
UH, IN THE ASSET MANAGEMENT APPROACH, WHAT YOU LOOK AT IS YOU HAVE THE ASSETS YOU MAINTAIN AND OPERATE BY A TIME THAT YOU HAVE TO REPLACE THEM OR PUT NEW ASSETS IN.
THAT'S WHERE CAPITAL DELIVERY SERVICES COMES IN.
WHAT WE'RE DOING RIGHT NOW IS, AS WE START THIS MONTHLY MEETING, WE'LL BETTER UNDERSTAND THE PAR ASSET MANAGEMENT PROGRAM, HOW TO WORK WITH THEM, BUT KEY, MORE IMPORTANTLY, AND IT WAS A QUESTION I I WAS ASKED EARLIER, WAS THE IDEA TO MAKE SURE WHATEVER WE BUILD, WE HAVE THE PROPER RESOURCES IN PLACE TO MAINTAIN IT FOR THE LONG, LONG HAUL OR THAT PART OF THE ASSET MANAGEMENT.
SO AS WE WORK THROUGH WITH PAR, WILL IDENTIFY THOSE AND BETTER UNDERSTAND THE PORTFOLIO AND MAKE SURE THAT WE ADDRESS THOSE.
AND FINALLY, WE WOULD PLAN TO COME BACK TO AUTON FINANCE, GIVE YOU AN UPDATE OF OUR WORK IN JULY, 2024.
I'M OPEN TO ANY QUESTIONS? YES, MA'AM.
SO I ASKED FOR THIS AND I HAVE A, JUST A COUPLE QUESTIONS AND THEN I'LL, UM, THROW IT OVER TO COUNCIL MEMBER FUENTES.
UM, SO FIRST OF ALL, WE ADDED THAT SLIDE WITH THE BREAKDOWN FOR PROPOSITION C.
IF YOU CAN PLEASE MAKE SURE THAT THAT GETS INTO THE BACKUP AND IS SENT OUT TO THE COMMITTEE SO WE CAN ALL ALL SEE THAT.
UM, CAN YOU JUST GO OVER FOR THE ACQUISITION PIECE IN PARTICULAR, UH, MORE DETAIL? UM, WELL, WHAT I'D LIKE TO DO IS I'D LIKE TO TURN AROUND AND ASK KIMBERLY OR, UH, STEVEN TO JOIN ME TO EXPLAIN MORE ABOUT THE ACQUISITIONS.
THIS WAS A KEY PART OF THE BOND WHEN WE DID IT, WAS TO CREATE A LARGE BUCKET OF MONEY, UM, FOR ACQUISITIONS.
AND THAT THAT BUCKET IN PARTICULAR IS LOOKING PRETTY WELL SPENT.
UM, AND IT IS HARDER AND HARDER TO BUY LAND WHEN YOU DON'T, UM, DO IT EARLY.
UM, SO I'D LIKE TO UNDERSTAND YOUR, YOUR THOUGHTS ON THAT PARTICULAR BUCKET AND, AND WHAT THAT, WHAT THE AMOUNTS ARE FIRST OF ALL.
AND THEN ANY, ANY THOUGHTS YOU WANNA SHARE WITH US ON THAT? I DON'T THINK I QUITE UNDERSTAND THE QUESTION, SO I APOLOGIZE.
WHAT WOULD YOU, CAN YOU TELL US, YOU KNOW, HOW MUCH WAS IN THE LAND ACQUISITION BUCKET? HOW MUCH IS SPENT? UM, WHAT IS ENCUMBERED, WHAT IS IT ENCUMBERED FOR, AND HOW MUCH IS, HOW MUCH IS LEFT? OKAY, SLIDE.
WE UNFORTUNATELY DON'T HAVE OUR SLIDES SYNCED WITH OUR, UM, YES MA'AM, OUR, UH, SCREENS ANYMORE, AT LEAST TEMPORARILY.
AND SO IT'S KIND OF HARD FOR US TO SEE WHAT THE NUMBERS ARE IF WE DON'T HAVE A COPY OF IT.
SO WITH REGARD TO THE BOND FUNDING RATE, YOU, YOU ALL CAN SEE THE SLIDE AND YOU CAN SEE THAT THERE'S APPROXIMATELY A $12.6 MILLION BALANCE.
AND TYPICALLY WHAT WE DO WITH BOND FUNDING IS, IS WE USE OUR BOND FUNDING WHERE WE DON'T HAVE PARKLAND DEDICATION FUNDING AVAILABLE.
[01:15:01]
PARKLAND DEDICATION FUND AVAILABLE, OR WE'RE ABLE TO ASK A DEVELOPER TO PROVIDE US LAND AS WE DID IN THE PAST, THEN WE, UM, WE ARE ABLE TO FULFILL OUR GOALS OF THE, THE 10 MINUTE WALK OR, UM, MAKING SURE THAT INDIVIDUALS LIVE WITHIN A QUARTER MILE OR A HALF MILE BY UTILIZING THAT PARTICULAR BUCKET OF FUNDING.AND WE TYPICALLY USE BOND FUNDING WHERE PUBLIC, WHERE PARKLAND DEDICATION FUNDING IS NOT AVAILABLE, RIGHT.
SO WHERE THERE'S NOT MASSIVE AMOUNTS OF DEVELOPMENT HAPPENING THAT CONTRIBUTE TO A PARKLAND DEDICATION FUND, THEN THIS BOND FUNDING WOULD ALLOW US TO BE ABLE TO MAKE LAND ACQUISITIONS TO HELP FURTHER THAT, UH, PERFORMANCE MEASURE AND THE GOAL OF MAKING SURE THAT INDIVIDUALS HAVE ACCESS TO THEIR PARKS QUARTER MILE, HALF MILE.
UM, SO I THINK WHAT YOU'RE ASKING ME IS WHAT DOES THIS MEAN THAT WE HAVE $12.6 MILLION LEFT? I, I THINK WHAT THAT MEANS IS THAT WE WILL BE SELECTING WISELY, RIGHT? WE'LL BE LOOKING AT ALL BUCKETS OF MONEY THAT WE HAVE TO BE ABLE TO MAKE APPROPRIATE, UM, PURCHASES.
AND WE WILL BE, UM, VERY CAREFULLY CONSIDERING HOW WE USE THOSE FUNDS TO ENSURE THAT WE'RE BEING AS WISE AS POSSIBLE.
JUST LIKE WITH ANY BUDGET THAT YOU HAVE, YOU TRY TO MAKE THE BEST SELECTION USING YOUR MONEY AS WISELY AS POSSIBLE TO GET THE BIGGEST BANG FOR YOUR BUCK.
THAT'S PRETTY, I MEAN, THAT'S VERY GENERAL.
IF YOU'RE LOOKING FOR MORE SPECIFICS, PERHAPS STEVEN CAN HELP US OR WE COULD PROVIDE YOU THAT INFORMATION IN, IN ANOTHER FORM.
SO THE, THE, THE ENCUMBERED BUCKET IS SMALL HERE.
IT'S JUST A HALF A MILLION DOLLARS.
AND WHAT IS THAT ENCUMBERED FOR GENERALLY? DON'T HAVE MANY, SORRY.
STEVEN LYNETTE, CAPITAL IMPROVEMENT PROGRAM MANAGER FOR PAR.
WE USUALLY DON'T HAVE ALL THAT MUCH UNCOVERED IN THIS CATEGORY BECAUSE THAT'S REALLY ONLY COVERING THINGS THAT ARE UNDER CONTRACT.
SO THAT'S THINGS LIKE ENVIRONMENTAL ASSESSMENTS, SURVEYS, THE PROPERTY.
USUALLY IT'S JUST THE ONE SHOT WHEN WE BUY SOMETHING.
SO THERE'S USUALLY NOT A UNDER CONTRACT PERIOD THAT SHOWS OUR ACCOUNTING SYSTEM.
ARE THERE PARTICULAR, UM, PURCHASES THAT THE BALANCE IS SORT OF GEARED TOWARDS THAT ARE NOT AT THAT STAGE BUT ARE FAR ENOUGH ALONG THAT WE MIGHT EXPECT THOSE TO BE SPENT, UM, ON A FASTER TIMELINE THAN WHAT'S EXPRESSED HERE? YEAH, WE HAVE ABOUT $6 MILLION ACTUALLY NOT ASSIGNED TO ACQUISITIONS AS OF TODAY.
SO, UM, ABOUT HALF OF THAT REMAINING BALANCED OUT IS MOVING TOWARD THINGS THAT ARE GOING TO BE PURPOSE IN THE NEAR FUTURE.
SO THERE'S ONLY ABOUT 6 MILLION TO GET YOU THROUGH TO THE NEXT BOND IN THAT BUCKET, IT, THIS BUCKET.
BUT OF COURSE WE HAVE OTHER, AS I DESCRIBED BEFORE, WE HAVE OTHER BUCKETS OF MONEY THAT WE WILL ALSO BE LOOKING AT SHOULD AN ACQUISITION BECOME AVAILABLE.
SO YOU'RE SAYING THAT YOU CAN READ THE OTHER BUCKETS IF YOU NEED IT TO MAKE AN IMPORTANT ACQUISITION.
I'M, I'M NOT NECESSARILY RATING THESE BUCKETS.
I'M SAYING THAT WE WOULD TAKE A LOOK AT OUR PARKLAND DEDICATION FUNDS, THOSE SORTS OF THINGS, THE OTHER BUCKETS OF THE MONEY THAT ARE AVAILABLE TO US THAT ARE APPROPRIATE TO USE FOR LAND ACQUISITION.
BUT THOSE BUCKETS ARE GETTING SMALLER TOO.
UM, SO I'M JUST, I'M JUST TRYING TO MAKE SURE THAT WE ARE AWARE OF THE SITUATION THAT WE'RE IN AND, AND I'M PARTICULARLY CONCERNED ABOUT THIS BUCKET.
UM, I MAY HAVE SOME OTHER QUESTIONS, BUT I'LL PASS IT ON TO COUNCIL MEMBER FUENTES.
UH, MY FIRST QUESTION IS AROUND THE CITY OF AUSTIN BOND PROPOSAL WITH THE YMCA IN NORTHEAST AUSTIN.
IT WAS PART OF THE 2006, UH, CAMPAIGN EFFORT.
CAN YOU SHARE A LITTLE BIT MORE DETAILS ABOUT THAT PROJECT AND WHAT WAS, WHAT DID WE DO WITH THOSE BOND DOLLARS? SURE.
SO THOSE BOND DOLLARS, THE, THE, UH, YMCA THAT IS, UH, UH, ON, UM, RUNDBERG, IT WOULD BE EAST OF, OF, UM, LAMAR ON RUNDBERG IS A CITY OWNED FACILITY.
UH, THERE IS AN AGREEMENT, UH, A PARTNERSHIP AGREEMENT WITH THE YMCA OF AUSTIN TO OPERATE THAT.
UM, AS, AS I CAN RECALL THE SITUATION, UH, THAT MONEY, WHAT HAPPENED WAS IS THAT THE, WE HAD A CERTAIN AMOUNT OF BOND MONEY THAT WAS APPROPRIATED WHEN WE DID OUR COMMUNITY ENGAGEMENT ASSOCIATED WITH THAT PARTICULAR LOCATION.
UH, THE COMMUNITY WANTED MORE THAN WE WERE ABLE TO PROVIDE WITH THE BOND MONEY.
WE PARTNERED WITH THE YMCA, THEY SUPPLEMENTED THAT PARTICULAR AMOUNT OF MONEY AND WAS ABLE, WERE ABLE TO BUILD THE FACILITY THAT WE HAVE TODAY.
IT IS CITY OWNED, IT'S ON CITY LAND, IT'S A CITY ASSET.
THE OPERATIONAL AGREEMENT, UM, IS WITH THE LOST, WITH THE YMCA AND THEY OPERATE THAT, UM, UNDER VERY SPECIFIC PARAMETERS AND FEE SCHEDULES AND THOSE SORTS OF THINGS.
AND SO IT'S LIKE ANY OTHER PARTNERSHIP THAT WE HAVE, IT'S A CITY OWNED ASSET.
AND IN THAT AGREEMENT, THERE'S CERTAIN THINGS THAT THE CITY OF AUSTIN WILL PAY FOR LARGE ITEMS, LIKE A BRAND NEW HVAC, A BRAND NEW ROOF, LIKE LARGE ASSETS, SORTS OF THINGS.
I, I'VE HAD SOME PRELIMINARY MEETINGS WITH YMCA.
I KNOW THAT THEY, THEY ARE INTERESTED
[01:20:01]
IN PURSUING A SIMILAR PARTNERSHIP IN SOUTHEAST AUSTIN.UH, SO WE'D LOVE TO GET MORE INFORMATION ON, ON THE BACKGROUND OF THAT PROJECT.
YOU KNOW, FOR EXAMPLE, HOW LONG DID THE CITY GO IN WITH THE INTENTION OF BUYING THAT LAND FOR THIS CREATION? OR DID WE ALREADY HAVE THIS PRE-EXISTING PARCEL FOR A NUMBER OF YEARS? WE DON'T HAVE TO GO THROUGH IT RIGHT NOW, BUT YEAH, I'LL, I'LL GET YOU ALL THE DETAILS THAT YOU NEED ABOUT THAT SPECIFIC PIECE OF PROPERTY.
I UNDERSTAND WHAT YOU'RE, WHAT YOU'RE ASKING ME THOUGH, THE ENTIRE HISTORY OF THAT.
I CAN FORWARD THAT TO THIS COMMITTEE.
MY INTENTION COLLEAGUES WOULD BE TO PURSUE A SIMILAR PROPOSAL SO THAT WE ARE ABLE TO PROVIDE THIS SERVICE FOR SOUTHEAST AUSTINITES.
THE OTHER QUESTION I HAVE IS AROUND THE CULTURAL ARTS CENTER BOND PROPOSAL.
AND LOOKING AT THE AMOUNT THAT'S UNSPENT, NEARLY 70%, I THINK YOU HAD IT, 68.8%.
CAN YOU SHARE LIKE WHY IT'S TAKEN SO LONG TO DO THOSE RENOVATIONS? A LARGE AMOUNT OF THAT, UH, STEVEN'S GONNA HAVE TO HELP ME, 25 MILLION.
IT'S FROM THE, IS THE MEXICAN AMERICAN CULTURAL CENTER.
AND THAT PROJECT IS UNDER THE, IS BEING, UM, CONSTRUCTED AS WE SPEAK.
SO THAT MONEY IS SYSTEMATICALLY BEING SPENT.
ANOTHER PORTION OF THAT, WHICH WOULD BE 28TH, 20 27, 0, 27 FOR THE MAC, I'M SORRY, 25 FOR THE DOHERTY ART CENTER.
THE DOHERTY ART CENTER PROJECT WILL BE PROVIDING, UM, THE COUNCIL AN UPDATE ON THAT PARTICULAR PROJECT AND A PATH FORWARD FOR EXECUTING, UM, A PATH FORWARD FOR THAT PROJECT IN THE VERY NEAR FUTURE.
AND THEN THERE IS SOME FUNDING THAT IS AVAILABLE OR HAS BEEN SPENT.
PART OF THAT MONEY HAS BEEN SPENT ON THE ASIAN AMERICAN CULTURAL CENTER, I'M SORRY, ASIAN AMERICAN RESOURCE CENTER.
MM-HMM,
THERE IS AN ENTIRE DESIGN FOR A SECOND PHASE.
AND RIGHT NOW WE'RE TAKING A LOOK AT THAT MONEY WITH THE COMMUNITY, OR WE HAD BEEN TAKING A LOOK AT THAT MONEY WITH THE COMMUNITY AS TO SAYING THAT THE THING THAT WE DESIGNED WILL NOT BE ABLE TO PROVIDE TO YOU, UM, THE, THE OBJECT THAT, THAT YOU WANT, THE, THE THEATER THAT YOU WANT.
BUT WE CAN DO SOME OTHER PROJECTS AND NOW WE'RE READY FOR A FUTURE, A FUTURE FUNDING SOURCE, BE THAT A GRANT, BE THAT MATCHING FUNDS, BE THAT A PARTNERSHIP, OR BE THAT A FUTURE BOND.
AND THEN LASTLY THERE, I THINK MOST OF THE MONEY FOR THE CARVER, UM, THE CARVER CULTURAL CENTER AND MUSEUM IS, HAS ALREADY BEEN SPENT OR IS ACTIVELY IN THE SPENDING PROCESS.
AND MOST OF THAT MONEY WAS ABOUT, UM, FORTIFYING THAT PARTICULAR LOCATION, UM, MAKING THE THEATER MORE USABLE, PROVIDING, UM, WINDOW UPGRADES, PROVIDING HVAC AND ROOFING UPGRADES.
WERE THERE ANY, SO OF THAT PROPOSITION, WAS THERE ANYTHING ALLOCATED FOR LIBRARIES OR WAS IT ALL CULTURAL CENTERS?
UH, LET'S GO BACK TO THAT ONE.
'CAUSE THE WHOLE PROPOSITION, 66.5 MILLION WENT TO PARKS REMAINING, WENT TO LIBRARIES AND THE LIBRARY PROJECTS.
BUT WHAT'S LISTED HERE ARE CULTURAL CENTERS.
THESE ARE ALL CULTURAL CENTERS THAT ARE HERE.
UH, THESE ARE CULTURE CENTERS THAT ARE UNDERNEATH THE PARK PORTFOLIO, RIGHT.
THOSE FOUR, THAT LIST, I PUT IT BACK UP ON THE SLIDE OR THE FOUR THAT ARE UNDERNEATH THAT, THAT EQUAL TO $66.5 MILLION REMAINING IS DEALING WITH PARK PROJECTS.
BUT DO YOU SEE WHAT I'M SAYING? LIKE WHEN IS THE LAST TIME THAT WE'VE, YOU KNOW, SOUGHT FUNDS FOR OUR LIBRARIES THE SAME, SAME YEAR, UH, IN 2018.
IT WAS UNDER THE, UNDER THAT SAME BOND PROP.
YOU COME UP HERE AT THE VERY BEGINNING WHERE IT SAYS LIBRARY MUSEUMS AND CULTURAL FACILITIES, 262 MILLION, THAT WAS BOTH THIS AND PARTS, UH, UH, LIBRARIES.
WHICH LIBRARIES WERE FUNDED FROM THIS 22? I CAN COME BACK AND GET YOU THAT ANSWER.
AS FAR AS WHICH ONES WERE SPECIFICALLY FUNDED YEAH.
ON THAT SO THAT YOU CAN, YOU CAN SEE BETWEEN THE TWO.
BECAUSE WHAT I'M GETTING AT IS WE JUST ADOPTED LAST YEAR A STRATEGIC PLAN FOR OUR LIBRARIES.
I KNOW THAT PART OF THE VISION PLAN FOR OUR LIBRARY SYSTEM, INCLUDING ADDING AN ADDITIONAL LIBRARY IN SOUTHEAST AUSTIN, AS WELL AS EXPANDING THE SOUTHEAST LIBRARY AND LOOKING AT, UM, WHAT IS UNALLOCATED, WHAT IS REMAINING TO BE SPENT.
I DON'T SEE ANY LIBRARIES EARMARKED.
SO WHAT I'LL BE ABLE TO DO IS I'LL, I'LL WORK WITH SCHEDULING A MEETING AND COME BACK AND TALK TO YOU ABOUT SPECIFICALLY ABOUT LIBRARIES.
WE ARE WORKING CURRENTLY WITH THE LIBRARY DEPARTMENT AS FAR AS TAKING THEIR STRATEGIC PLAN OR THE VISIONARY PLAN AND ACTUALLY PUTTING IT INTO AN IMPLEMENTABLE PLAN.
BUT I CAN GIVE YOU EITHER, IF YOU ASK THE QUESTIONS, THEN IT'S MY OFFICE, WE'LL GET BACK TO YOU AS FAR AS WHAT PROJECTS ARE SPECIFICALLY THE LIBRARIES UNDERNEATH THIS CURRENT BOND.
AND THEN WE CAN UPDATE YOU AS FAR AS, AS WE WORK WITH 'EM, AS FAR AS TAKING THAT VISION PLAN AND MAKING IT IMPLEMENTABLE.
I MEAN, 'CAUSE I THINK AND COLLEAGUES IS MY LAST QUESTION THEN I'LL YIELD THE FLOOR ON IT ON THIS TOPIC.
BUT, YOU KNOW, WE HAVE, HOW ARE WE FORECASTING AND PROJECTING OUR NEEDS FOR THE NEXT BOND PACKAGE? YOU KNOW, EVERYTHING YOU'VE LAID OUT HERE HAS EVERYTHING BEING COMPLETED IN 2027.
[01:25:01]
YES, MA'AM.UH, SO, YOU KNOW, HOW ARE WE FIGURING OUT, OKAY, THIS IS WHAT THE LIBRARY CALLS FOR OUR STRATEGIC, OUR VISION PLAN CALLS FOR, HERE'S WHAT OUR PART NEEDS ARE.
YOU KNOW, DIRECTOR MCNEELY, YOU AND I HAVE HAD SEVERAL CONVERSATION ABOUT THE NEEDS AT ONION CREEK METRO PARK AND, AND FOR, UM, YOU KNOW, OUR SOCCER FIELD NEEDS AS WELL.
SO HOW, HOW IS THE CITY? OKAY.
SO CURRENTLY THAT'S ONE OF THE GOALS FOR THIS DEPARTMENT, CDS TO PUT TOGETHER THE PLAN AND WORKING WITH THE SPONSORS TO SAY HOW WE'RE GONNA ACHIEVE THAT FOR THE NEXT BOND PROGRAM.
WE'RE CURRENTLY IN DISCUSSIONS AND PUTTING THAT TOGETHER.
I, WHEN IT'S DONE, I CAN COME BACK AND EX SAY WHAT THE NEW PROGRAM IS THAT WE'RE GONNA TRY TO ACHIEVE THAT.
BUT MOST OF THE, WHAT IS FIRST STARTS OFF, WE DO THE ASSESSMENT OF, OF THE NEEDS, BOTH CAPITAL DELIVERY, I MEAN, UH, ASSET MANAGEMENT AS FAR AS WHAT NEEDS TO BE RENOVATED, WHAT NEEDS TO BE GAPS, LOOKING AT THE VISION PLANS.
AND THEN WE'D GO THROUGH A STEP PROCESS.
RIGHT NOW WE'RE TRYING TO PUT TOGETHER A PRIORITY MATRIX BASED ON MULTIPLE NEEDS.
'CAUSE WHAT WE'VE DONE IN THE PAST IS WE JUST DONE A CALL FOR PROJECTS WE'RE TRYING TO DO IS STEP BACK AND SAY WE NEED TO HAVE A MORE INCLUSIVE PRIORITIZATION MATRIX.
SIMILAR WHAT WE DID WITH THE CORRIDOR AS FAR AS LOOKING ALL THE NEEDS AND LOOKING AT EQUITY, LOOKING AT COUNCIL POLICY, LOOKING AT VISION PLANS AND STUFF LIKE THAT.
AND COME TOGETHER INSTEAD OF THE PAST, WHAT WE'VE DONE WAS JUST LIKE, WELL, TELL US WHAT WE NEED TO DO.
GIVE, GIVE US WHAT'S OUT THERE.
SO WE'RE TRYING TO TAKE A MORE, UH, INTENTIONAL APPROACH.
BUT MY TEAM IS NOW WORKING ON THAT RIGHT NOW TO LOOK AT WHAT BEST APPROACH TO TAKE AND THEN WORKING WITH OUR PARTNERS ON HOW WE MEET THAT NEED AND HOW WE DEVELOP THE PROGRAM.
AND WHEN WOULD WE HAVE THAT INFORMATION.
THE GOAL FOR MY TEAM IS TO HAVE SOMETHING, TO HAVE THE, THE DRAFT AND EVERYTHING PUT TOGETHER TO TALK TO OUR PARTNERS PROBABLY BY JUNE THIS YEAR, JULY.
'CAUSE WE'RE WORKING ON THAT AGAIN.
AND, AND THEN WHAT WE'D LIKE TO TRY TO DO IS PUT TOGETHER A SCHEDULE WHICH WE'LL BRIEF TO THE PARTNERS AND CMMO OF HOW WE GET THERE.
AND THEN WE'LL TELL THE COUNCIL OFFICES WE WANT TO TAKE A MORE, LIKE I SAID, INTENTIONAL APPROACH.
I HAVE IDEAS, BUT I DON'T WANT TO THROW IT OUT THERE YET 'CAUSE WE'RE TRYING TO VET IT, PUT IT ALL TOGETHER.
BUT WE ARE TAKING A MORE INTENTIONAL APPROACH AS FAR AS JUST NOT GIVING A LIST.
WE, WE SEE THIS ALSO BOND DEVELOPMENT TAKING LONGER THAN WE'VE DONE BEFORE.
USUALLY WE TAKE SIX MONTHS, WE LIKE TO TAKE LONGER, ABOUT 18 MONTHS OR SO.
'CAUSE WE WANNA MAKE SURE WE DON'T DO WHAT WE'VE DONE IN THE PAST, WHICH WAS, I'VE SAID THIS BEFORE, IS HAVE, UM, OPTIMISTIC CONCEPTS.
UH, WE, UH, WE WANNA TAKE THE INTENTIONALITY AND TAKE A LONGER TIME SO THAT WHEN WE COME TO IT, THEY'RE FULLY VETTED PROJECTS AND MAKE SURE THAT WHEN WE GIVE TO YOU, WE SHOW THE PROCESS IN WHICH WE CAME TO DEVELOP THE PROJECTS AND ALSO THE INCLUSIVITY OF THE COMMUNITY TO SAY THAT THIS IS WHAT THEY BELIEVE THAT WE SHOULD MOVE FORWARD WITH.
THAT, THAT, YEAH, THAT MAKES SENSE.
AND UM, DIRECTOR
WHEN, WHEN THAT GETS CREATED, WE'LL COME BACK TO THIS COMMITTEE, OTHER COMMITTEES TO SHOW WHAT IT IS TO GET THE INPUT.
SO, UM, THE DRAFT SO WE CAN MAKE SURE WE ADDRESS THE NEEDS AS MUCH AS POSSIBLE.
SO YOU CAN SEE HOW WE'RE GONNA GET THERE.
UM, AGAIN, MY BIGGEST RISK IS I WANNA MAKE SURE THAT WHATEVER WE PROVIDE YOU AND IS AN INCLUSIVE MATRIX OR AS BEST AS WE CAN AND SHOW THAT HOW WE'RE GONNA MEET THE NEEDS, BOTH ASSET MANAGEMENT WISE, BUT ALSO COMMUNITY WISE IN THE POLICIES THAT WE HAVE.
UM, DIRECTOR SNOW, IT SOUNDS LIKE, UM, IT'D PROBABLY BE HELPFUL FOR YOU TO GIVE US A SIMILAR CHART AS YOU DID FOR PROPOSITION TO SEE FOR THE PRO TO BE ABLE, YOU KNOW, TO DO THAT.
AND THEN, UH, MAYBE MS. MCNEELY, YOUR OFFICE CAN, UM, GET US ALSO KIND OF WHAT THE BALANCES ARE IN THE PLD FEES SO THAT WE UNDERSTAND BETWEEN THEM, UM, WHAT SOME OF OUR OPTIONS ARE FOR ACQUISITION.
RECOGNIZING THAT THE PLD FEES ARE NOT FUNGIBLE JUST ANYWHERE.
UM, SO TO THE EXTENT THAT WE CAN HAVE A A BETTER PICTURE OF THAT, I THINK THAT WOULD BE HELPFUL.
UM, COUNCIL MEMBER ALDER, I'M JUST GONNA ASK YOU TO BE QUICK 'CAUSE WE DO HAVE PEOPLE WAITING FOR INTERVIEWS.
UH, I, I WANT TO HIGHLIGHT ONE THING THAT DIRECTOR MCNEELY AND I HAVE BEEN ABLE TO, UH, CHAT ABOUT AT ONE POINT.
AND THAT IS AS WE LOOK TO OUR, UH, BOND, YOU KNOW, YOU HAVE THE PLAN AND THEN YOU HAVE WHAT ACTUALLY IS DELIVERED AND THAT THERE ARE OFTENTIMES GAPS, WHETHER IT'S BECAUSE COSTS HAVE INCREASED OR ONE, YOU KNOW, MAYBE TOOK LONGER.
AND SO THE, THE NEED AND ABILITY FOR US TO HAVE KIND OF THAT GAP FINANCING TO REALLY DELIVER TO THE PUBLIC WHAT THEY WANT AND EXPECT OUT OF THESE, UH, YOU KNOW, SOMETHING THAT IS MORE OF A STEADY STREAM, ONGOING TYPE OF FINANCING.
AND THAT TRANSLATES THEN TO THE OPERATION AND MAINTENANCE OF THESE PARKS AND HOW WE CAN ENSURE THAT WE ARE KEEPING THEM UP SO THAT, UH, WE DON'T ALWAYS HAVE TO DO SOME OF THESE REALLY BIG, UH, RETROFITS, BUT THAT THEY ARE USABLE FOR THE PUBLIC.
AND SO I THINK IT'S, IT'S REALLY, UH, A
[01:30:01]
CRUCIAL TIME FOR US TO THINK ABOUT ARE WE FUNDING THIS PROPERLY? DO WE NEED POTENTIALLY A DIFFERENT TYPE OF, OF STEADY REVENUE TO ALLOW FOR OUR PARKS TO REALLY BE, UM, WHAT EVERYBODY HOPES AND WANTS FOR OUR PARK SYSTEM THROUGHOUT THE CITY, NOT JUST IN CERTAIN PARTS.AND SO, UH, THE, THE LAST THING KIND OF I'LL NOTE SINCE WE'RE WE'RE PRESSED FOR TIME, YOU KNOW, I THINK COUNCIL MEMBER, UH, ALTER'S POINT ABOUT, YOU KNOW, WHAT, WHAT FUNDS WE HAVE REMAINING AND THE TIME WE HAVE REMAINING FOR THEM.
YOU KNOW, IF, IF WE HAVE $6 MILLION FOR POTENTIALLY THE NEXT THREE YEARS, UH, THAT'S, THAT'S A VERY LITTLE AMOUNT OF PARK ACQUISITION IN THE CITY THAT IS GROWING.
AND ESPECIALLY RIGHT NOW WHEN PRICES ARE DEPRESSED, YOU KNOW, THIS IS A PRIME TIME FOR SOMEONE WHO HAS CASH IN HAND TO GO FIND SOME LAND THAT IS, UH, HELPS ADDRESS OUR PARK DEFICIENT AREAS.
AND SO, UH, I THINK WE HAVE TO CONSIDER WHETHER OR NOT IT IS TIME TO, UM, TO, TO FILL UP THAT BUCKET.
SO, UH, I'LL JUST LEAVE IT THERE SINCE WE'RE PRESSED FOR TIME AND APPRECIATE YOUR WORK.
I'D LIKE THE, THE FURTHER CLARIFICATIONS FOR PROP B AND PROP C IN WRITING, UM, SENT US SO THAT WE CAN HAVE THOSE SOONER LATER AS WELL AS THE PLD AMOUNTS.
AND, UM, COUNCILMAN ALDER, I HAVE A MEETING TOMORROW WITH THE BUDGET OFFICE AND MS. MCNEELY, WE'VE BEEN WORKING TO TRY TO, UM, RECALIBRATE HOW WE DO OUR O AND M, OUR OPERATIONS AND MAINTENANCE RELATIVE TO THE CAPITAL AND UNDERSTAND THAT THEY HAVE A PROMISING SOLUTION.
AND I'M LOOKING FORWARD TO HAVING THAT DISCUSSION, WHICH I HOPE WILL ADDRESS SOME OF THE MAINTENANCE ISSUES THAT HAVE COME WITH ADDING SO MANY CAPITAL PROJECTS WITHOUT, UM, FULLY ACCOUNTING FOR THAT.
UM, SO I'M HOPING THAT WE HAVE A RESOLUTION FOR THAT PIECE OF IT, UM, VERY SHORTLY.
UM, I'M GONNA SKIP THE LAST ITEM ON OUR AGENDA, WHICH IS FUTURE ITEMS. UM, IF YOU'RE INTERESTED, YOU CAN BE IN TOUCH WITH, UM, MS. STOKES FOR THAT.
[7. Executive Session ]
GONNA MOVE TO CLOSED SESSION.UM, IF THERE ARE NO OBJECTIONS SO THAT WE CAN GET MOVE FORWARD ON OUR INTERVIEWS.
UM, THE COMMITTEE WILL NOW GO INTO CLOSED SESSION TO TAKE UP ONE ITEM PURSUANT TO SECTION 5 51 0.074 OF THE GOVERNMENT CODE.
THE COMMITTEE WILL DISCUSS PERSONNEL MATTERS RELATED TO THE APPOINTMENT OF MEMBERS TO THE MUNICIPAL CIVIL SERVICE COMMISSION INTERVIEW AND DISCUSS IDENTIFIED APPLICANTS.
IS THERE ANY OBJECTION TO GOING INTO EXECUTIVE SESSION ON THE ITEM ANNOUNCED? HEARING NONE, THE COMMITTEE WILL NOW GO INTO EXECUTIVE SESSION.
UM, IF WE DECIDE TO APPOINT SOMEONE, WE WILL HAVE TO COME BACK OUT, UM, TO VOTE ON THAT.
AND COMMITTEE MEMBERS? THIS IS VIRTUAL FOR ALL OF US.
IT IS, UM, JANUARY 24TH AT 1159 AND WE ARE OUT OF CLOSED SESSION ENCLOS SESSION.
WE TOOK UP AND DISCUSSED PERSONNEL MATTERS RELATED TO ITEM SEVEN.
[3. Discussion and possible action on recommendations for appointments to the Municipal Civil Service Commission. ]
WILL NOW ENTERTAIN A MOTION FOR ITEM THREE.I'M GOING TO, UH, MAKE THE MOTION AND THEN ASK FOR A SECOND.
UM, BEFORE I DO, I WANNA THANK EVERYONE WHO APPLIED TO SERVE ON THE MUNICIPAL CIVIL SERVICE COMMISSION.
WE REALLY, REALLY DO APPRECIATE YOUR WILLING TO STEP UP.
THIS IS A HEAVY LIFT, IT'S REALLY, REALLY IMPORTANT FOR OUR EMPLOYEES IN OUR CITY.
AND WE WANT TO THANK YOU FOR YOUR WILLINGNESS TO SERVE THIS TIME.
WE ONLY HAVE TWO OPEN POSITIONS.
SO FOR THOSE TWO OPEN POSITIONS, WE WOULD LIKE TO RECOMMEND TO THE COUNCIL TO APPOINT, UH, MAPPY VIGIL AND MELISSA ROGERS.
THIS IS TO FINISH OUT THE REMAINING TERMS OF THE TWO TERMS THAT ARE OPEN AND RENEW THAT FOR A THREE YEAR TERM.
UM, WE ALSO WOULD LIKE TO, UM, APPOINT KEVIN MULLEN AS CHAIR.
DO I HAVE A SECOND? COUNCIL MEMBER FUENTES SECONDS THAT, UM, SEEING NO OBJECTIONS, WE ADOPT THAT UNANIMOUSLY WITH COUNCIL MEMBER RYAN AL ALTER OFF THE DAIS.
AND WITH THAT, IT IS 12:00 PM WEDNESDAY, JANUARY 24TH AND I WILL ADJOURN THIS MEETING.