Feb 19, 2025 Audit and Finance Committee

UH, TRAIL, UH, TRAIL OF LIGHTS.

THE, UH, CITY ACTUALLY SUBSIDIZES TRAIL TRAIL OF LIGHTS BY WAIVING AND NOT BILLING FEES OF OVER $1 MILLION IN 2020 THROUGH 2023.

DURING THE SAME TIME, UH, TRAIL OF LIGHTS, PRO PROFIT AND LOSS SHOWED A GAIN OF 1.4 MILLION DURING THIS TIME.

THEY ALSO, UH, VIOLATED THEIR CONTRACT IN MANY WAYS.

UM, FIRST THEY OVERCHARGED FOR GENERAL, GENERAL ADMISSION.

THE CONTRACT PLUS THE FEE, UH, SCHEDULE SETS A $5 MAX.

THEY CHARGED OVER 10, UM, THEY OVERCHARGE FOR PARKING.

THERE'S A MAX OF 25.

THEY CHARGED, UH, 31.

THEY ALSO CHARGE FOR ADMISSION ON FREE NIGHTS ON THE CONTRACT.

CLEARLY STATES THEY CAN ONLY CHARGE ADMISSION ON HALF OF THE NIGHTS.

EVEN.

UH, DETAILS OF THE CONTRACT THAT SAY THAT THEY HAVE TO SUBMIT A TICKET MANIFEST THAT'S SIGNED ON COMPANY A LETTERHEAD THEY COULDN'T DO.

AUSTIN PARKS A FOUNDATION, THREE C3, PAID ABOUT A SEVEN, UH, YOU KNOW, MILLION DOLLAR FEE FOR, UH, FOR A ZCO PARK TO A PF.

THIS, THIS INCLUDES ONE AND A HALF THAT THEY PAY TO, UH, A REPAIR THE PARK DURING THIS YEAR.

THEY ALSO PAID THEMSELVES $2.3 MILLION IN, UH, SALARIES BY MY MATH.

THAT'S MORE THAN THE ENTIRE COUNCIL MAKES DURING THIS TIME.

THEY ALSO INCREASE THEIR, UH, FINANCIAL ASSETS TO OVER 20, $20 MILLION.

AND WHAT DID OUR PARKS GET DURING THIS TIME? LESS THAN 300 K IN, UH, FESTIVAL GRANTS AND 1.3 MILLION IN PARK, IN PARK IMPROVEMENT, UH, PROJECTS.

SO THE, UH, CITY IS SEATING MAYBE $5.5 MILLION IN FEES AND GETTING MAYBE TWO A MILLION DOLLARS BACK.

I THINK WE'RE A CITY OF PROCESSES AND RULES.

CONTRACTS SHOULD MEAN SOMETHING AND I THINK WE CAN DO BETTER THAN THIS.

GO TO ITEM NUMBER ONE, WHICH IS THE APPROVAL OF THE MINUTES OF THE AUDIT FINANCE COMMITTEE MEETING OF DECEMBER 11TH, 2024.

THANK YOU, MR. MAY.

UM, MEMBERS, WE WILL NOW

[1. Approve the minutes of the Audit and Finance Committee meeting of December 11, 2024.]

UH, I'LL ENTERTAIN A MOTION TO APPROVE THE, THE MAYOR PRO TEM MOVES APPROVAL.

IT IS SECONDED BY COUNCIL MEMBER UCHIN.

IS THERE ANY DISCUSSION? HEARING NONE, UH, THE MINUTES ARE APPROVED.

ITEM NUMBER TWO

[2. Amend the 2025 Audit & Finance Committee calendar to add March 26, 2025, and remove March 19, 2025.]

IS TO AMEND THE 2025 AUDIT AND FINANCE COMMITTEE CALENDAR, SO THAT WHAT WE WOULD DO IS WE WOULD ADD MARCH 26TH, 2025 AND REMOVE MARCH 19TH, 2025.

THE REASON WE'RE DOING THAT IS MARCH 19TH IS THE WEEK OF SPRING BREAK, AND IT DIDN'T, IT'S, IT PEOPLE HAVE OTHER, UH, PLANS DURING THAT WEEK, BUT THEN THE 26TH WOULD WORK AS WELL.

DO I HAVE A MOTION TO MAKE THAT AMENDMENT TO THE CALENDAR? MOTIONS MADE BY COUNCIL MEMBER VELA, SECONDED BY THE MAYOR PRO.

TIM, IS THERE ANY DISCUSSION? HEARING NONE.

THE MOTION IS ADOPTED MEMBERS.

WHAT I THINK WE OUGHT TO, OUGHT TO DO FOR, UH, STAFF PURPOSES

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AND, AND MOVING FORWARD, IS WE WILL NOW TAKE UP

[6. Succession planning audit of the City’s measures to address projected employee turnover.]

ITEM NUMBER SIX, WHICH IS SUCCESSION PLANNING, THE SUCCESSION PLANNING AUDIT OF THE CITY'S MEASURES TO ADDRESS PROJECTED EMPLOYEE TURNOVER.

AND I WILL, UM, ASK OUR STAFF TO ADDRESS THAT ITEM.

HELLO, MY NAME'S CHRISTINA KERN AND I WAS THE AUDITOR IN CHARGE FOR THIS PROJECT.

GREAT, THANK YOU.

SUCCESSION PLANNING IS AN IMPORTANT COMPONENT FOR ANY EMPLOYER.

PART OF OUR CITY'S STRATEGIC PLAN STATES THAT THE CITY OF AUSTIN EMBRACES, EMBRACES THE DUAL RESPONSIBILITY OF BEING RESPONSIVE TO EMERGING CHALLENGES, WHILE ALSO DIALING UP EFFORTS TO PREVENT PROBLEMS ON THE FRONT END.

SUCCESSION PLANNING SPEAKS TO THE LATTER PIECE IN THAT STATEMENT.

IT IS A PROCESS THAT REQUIRES PROACTIVITY FOR THE CITY OF AUSTIN.

IT'S IMPORTANT FOR US TO BE MINDFUL OF SUCCESSION PLANNING BECAUSE WE HAVE, AS HAVE OTHER CITIES HAD CHALLENGES IN RETAINING EMPLOYEES.

SOME DEPARTMENTS HAVE VACANCY RATES OF OVER 15% AND 12% OF OUR CIVILIAN WORKFORCE IS ABLE TO RETIRE TODAY WITH THAT ELIGIBILITY NUMBER DOUBLING OVER THE NEXT FIVE YEARS.

DURING OUR RESEARCH, WE FOUND MANY BEST PRACTICE ELEMENTS IN THE SUCCESSION PLANNING SPACE AND IDENTIFIED THE FIVE KEY COMMON AND ACTIONABLE ELEMENTS OF THE BEST PRACTICE MODELS TO HELP MEASURE THE CITY'S EFFORTS AS SHOWN HERE.

YOU MAY ALSO NOTICE ON THIS SLIDE A PHOTO OF SOME OF OUR CITY EMPLOYEES.

SOMETIMES WE MAY GET CAUGHT UP IN THE THEORY OF SUCCESSION PLANNING, BUT IT'S IMPORTANT TO REMIND OURSELVES THAT THE HEART OF THIS WORK IS TO SUPPORT OUR EMPLOYEES AND THEIR CAREER PATHS.

THIS SLIDE SHOWS THE CITY'S PROGRESS WHEN IT COMES TO THESE BEST PRACTICES FOR SUCCESSION PLANNING.

ALTHOUGH AUSTIN HAS NOT BEEN ABLE TO IMPLEMENT AN INTEGRATED APPROACH, NOR DEVELOPED A WRITTEN FRAMEWORK AROUND SUCCESSION PLANNING, THE CITY HAS TAKEN SOME STEPS TO ASSESS CITY NEEDS, CAPTURE KNOWLEDGE, AND TRAIN AND DEVELOP EMPLOYEES.

WE ALSO CONNECTED WITH SIX PEER CITIES.

AUSTIN IS COMPARABLE TO THE PEER CITIES AND THAT MOST PEER CITIES SUCCESSION PLANNING EFFORTS ARE NOT WELL-DEFINED.

WITH THAT SAID, TWO OF THE CITIES WE SPOKE WITH SEEMED TO BE MAKING PROGRESS TO FORMALIZE THEIR EFFORTS.

OUR AUDIT FOUND THAT THE CITY DOES NOT HAVE A COMMON DEFINITION OR WRITTEN FRAMEWORK FOR SUCCESSION PLANNING TO ENSURE SUFFICIENT STAFFING AND KNOWLEDGE ARE IN PLACE TO MEET COMMUNITY NEEDS.

HAVING A FRAMEWORK FOR ALL DEPARTMENTS COULD HELP CREATE A MORE INTEGRATED APPROACH TO SUCCESSION PLANNING.

AS OF NOW, DEPARTMENTS MAY OFFER DIFFERENT EMPLOY, UH, DIFFERENT OPPORTUNITIES FOR EMPLOYEES.

FOR INSTANCE, SOME DEPARTMENTS HAVE FOCUSED ON WAYS TO TRAIN THEIR EMPLOYEES IN WAYS THAT COULD HELP THEM MOVE INTO A NEW ROLE.

SOME DEPARTMENTS HAVE CROSS TRAINING WHILE OTHERS HAVE CREATED THEIR OWN TRAINING TO HELP EMPLOYEES PRACTICE THEIR INTERVIEWING SKILLS.

SOME DEPARTMENTS HAVE ALSO WORKED TO DEVELOP STANDARD OPERATING PROCEDURES TO CAPTURE KNOWLEDGE WITH A COMMON DEFINITION, AND A WRITTEN FRAMEWORK FOR DEPARTMENTS TO UTILIZE THE CITY CAN BECOME MORE EQUITABLE IN SUPPORTING THE CAREERS OF ALL EMPLOYEES REGARDLESS OF THE DEPARTMENT THAT THEY'RE IN.

ONE KEY COMPONENT THAT WAS MENTIONED MULTIPLE TIMES DURING OUR AUDIT WAS THAT PERCEPTION THAT THE SUCCESSION PLANNING WAS UNABLE TO BE IMPLEMENTED BECAUSE OF MUNICIPAL CIVIL SERVICE RULES.

MCS RULES ARE A SET OF RULES THAT GOVERN THE CITY'S PROCESS FOR HIRING AND PROMOTIONS, AS WELL AS OTHER PROCESSES.

SOME MANAGERS HAVE BELIEVED THAT IF THEY WERE TO CONDUCT SU SUCCESSION PLANNING, IT MAY BE VIEWED AS FAVORITISM TO OTHERS, AND THEREFORE MANAGERS HAVE FELT THAT THEIR HANDS HAVE BEEN TIED BY MCS.

HOWEVER, AFTER REVIEWING THE RULES AND CONSULTING WITH THE LAW, DEPARTMENT DEPARTMENTS CAN CONDUCT SUCCESSION PLANNING WITHIN THE MUNICIPAL CIVIL SERVICE SYSTEM.

CURRENTLY, THERE IS A LACK OF CLEAR CITY GUIDANCE PROVIDED TO DEPARTMENTS WITH A COMMON DEFINITION AND WRITTEN GUIDANCE ABOUT WHAT IS ALLOWED TO BE CONDUCTED.

WHILE FOLLOWING MCS REQUIREMENTS, MANAGERS MAY FEEL MORE EMPOWERED AND MORE CAPABLE TO CONDUCT SUCCESSION PLANNING.

OUR SECOND FINDING STATES THAT THE CITY'S DATA SYSTEMS ARE NOT CONNECTED IN A WAY THAT ENABLES EFFECTIVE SUCCESSION PLANNING EFFORTS.

HOWEVER, THE CITY IS TRANSITIONING TO A NEW CENTRALIZED HUMAN RESOURCE MANAGEMENT SYSTEM THAT INCLUDES SUCCESSION PLANNING TOOLS.

OUR RECOMMENDATIONS ARE THAT THE HUMAN RESOURCES DEPARTMENT WORK WITH THE CITY MANAGER'S OFFICE TO ALIGN THE CITY'S APPROACH TO SUCCESSION PLANNING WITH BEST PRACTICE ELEMENTS.

THESE RECOMMENDATIONS WERE SHARED WITH THE HUMAN RESOURCES DEPARTMENT AND MANAGER HAS AGREED WITH OUR RECOMMENDATIONS.

THANK YOU FOR LISTENING, AND AT THIS TIME I'LL ANSWER ANY QUESTIONS YOU MAY HAVE.

I'M TRYING TO FIGURE OUT, SINCE YOU WERE THE ONE THAT PERFORMED THE STUDY, I ASKED THEM KIND OF WHERE THEY THOUGHT WE WERE RELATIVE TO THOSE SIX PEER CITIES, AND THEY SAID PROBABLY LIKE A TWO OR THREE, UM, WHEREAS MAYBE SOME OF THOSE PEER CITIES MIGHT BE FARTHER ALONG IN THE PROCESS MIGHT BE A A FOUR.

UM, MEMBERS, YOU HAVE ANY QUESTIONS ON THIS ITEM? YES.

COUNCIL MEMBER UCHIN.

SO I HAD A CHANCE TO VISIT WITH, UH, COREY AND JASON YESTERDAY, AND

[00:10:01]

WHY IS EVERYBODY SO BEHIND IN THIS PROCESS? IS IT A RESOURCE ISSUE? IS IT BECAUSE WE'VE GOT HIGH PRIORITY ISSUES? 'CAUSE WE'RE DEALING WITH COVID.

I DON'T WANT TO SPECULATE, BUT I'D LOVE TO GET YOUR THOUGHT ON WHY.

IT SEEMS LIKE ACROSS THE BOARD CITIES ARE STRUGGLING WITH THIS.

THAT'S A GREAT QUESTION.

BASED OFF OF INTERVIEWS THAT WE HAD WITH PEER CITIES, I WOULD SAY THAT IT IS BASED ON PRIORITIES AND HA HAVING TO RESPOND TO LOTS OF THINGS.

THIS IS SOMETHING THAT REQUIRES THE PLANNING PIECE AND IN A LOT OF INSTANCES, OPERATIONS ARE RESPONSIVE AND HAVING TO RESPOND TO MAJOR THINGS.

SO YEAH, THAT'S, THAT'S MY ASSESSMENT OF IT.

SO A LOT OF IT'S CIRCUMSTANTIAL.

IT'S, IT'S THAT BECAUSE THERE ARE OTHER MAJOR ISSUES GOING ON IN CITIES, IT'S HARD TO PRIORITIZE THE PLANNING PIECE, UM, BECAUSE IT REQUIRES THAT INSTEAD OF JUST LIKE THAT STRATEGIC PLAN STATES THAT, YOU KNOW, YOU, WE RESPOND TO THOSE EMERGING CHALLENGES WHILE ALSO PLANNING AND TRYING TO PREVENT.

SO IT'S THE REACTIVE PIECE INSTEAD OF THAT PROACTIVE PIECE.

FROM THE CITIES THAT YOU LOOKED AT, ARE THEY ALSO IN THE SAME PLACE WHERE UPWARDS OF A QUARTER OF THEIR, UM, THEIR CIVIL WORKERS ARE ELIGIBLE TO RETIRE IN THE NEXT FIVE YEARS? HOW SEVERE IS THAT ACROSS THE BOARD? THAT'S A GREAT QUESTION TOO.

UH, I WOULD HAVE TO VISIT WITH THOSE PEER CITIES AGAIN TO KNOW.

I DO KNOW BASED OFF OF ONE OF THE INTERVIEWS THAT WE HAD THAT YES, UM, AS WE WERE TALKING, ONE OF THOSE PEER CITIES IS IN THE PROCESS OF FORMALIZING THOSE EFFORTS BECAUSE THEY OBSERVED THAT THEIR ELIGIBILITY RETIREMENT WAS ABOUT A QUARTER OF THEIR WORKFORCE, AND THEN THEY, AND THAT'S WHEN THEY REALIZED LIKE IT WOULD BE IMPORTANT FOR, UH, US TO TAKE TIME TO DEVELOP A SUCCESSION PLANNING FRAMEWORK.

ONE LAST QUESTION, WHICH IS, YOU ALSO MENTIONED THAT THERE'S A SENSE, IT SOUNDS LIKE THERE WAS PREVAILING ATTITUDE THAT, UM, PEOPLE COULDN'T, UH, WELL, I GUESS EMBARK ON A SUCCESSION PLAN BECAUSE OF, UH, CIVIL SERVICE RULES OR MAYBE PERCEIVED AS FAVORITISM OR SOMETHING ALONG THOSE LINES.

UM, THAT SEEMS LIKE A BEHAVIORAL CHANGE, UH, OR A CULTURAL CHANGE.

HOW DIFFICULT IS THAT? WHAT DO YOU, DO YOU SUSPECT THAT'S GONNA BE TO, UH, FOR US TO, TO MOVE ON? I'M NOT SURE.

I WOULD SAY I THINK THERE'S ALWAYS BEEN THIS PERCEPTION, AND SO MANAGERS HAVE FELT THAT THEIR HANDS ARE TIED AND ARE UNABLE TO CONDUCT SUCCESSION PLANNING.

AND SO I THINK WITH DIRECTION FROM THE CENTRALIZED HUMAN RESOURCES DEPARTMENT SAYING YOU CAN DO THESE THINGS, I THINK WOULD, YES, IT'D BE A, A CHANGE FOR SURE, BUT I THINK, AS I STATED, I FEEL LIKE THEY'D FEEL MORE EMPOWERED IF THEY KNOW I AM ALLOWED TO DO THIS .

AND IN TERMS OF THE CONSEQUENCES OF LOSING INSTITUTIONAL KNOWLEDGE, WHEN YOU WERE INVESTIGATING THIS, WAS THERE ANY WAY YOU WERE ABLE TO QUANTIFY WHAT THAT LOOKS LIKE? IF YOU HAD ALL THESE PEOPLE THAT WERE, UM, ELIGIBLE TO TAKE RETIREMENT AND POTENTIALLY NOT BE ABLE TO TRANSFER THEIR KNOWLEDGE AND SKILLS ONTO NEW, YOU KNOW, SUCCESSORS OR NEW TEAM MEMBERS, WHAT'S, WHAT'S THE CONSEQUENCE OF THAT? CAN YOU EXPAND ON THAT? OH, OKAY.

SO I WOULD SAY WE WERE NOT ABLE TO QUANTIFY AS FAR AS INSTITUTIONAL KNOWLEDGE WALKING OUT THE DOOR.

HOWEVER, WHEN SUCCESSION PLANNING IS NOT IN PLACE, THERE IS THAT RISK THAT WE'VE LEFT A GAP OF KNOWLEDGE, AND THEN WE AS A WORKFORCE ARE TRYING TO, YOU KNOW, REDUCE THAT GAP.

AND SO THE CONSEQUENCES ARE IS THAT WE HAVE NOT AS GREAT OF OPERATIONS GOING ON BECAUSE WE WEREN'T ACTIVELY TRYING TO PLAN FOR THOSE, THOSE GAPS AND THOSE VACANCIES.

ALRIGHT, THANK YOU SO MUCH.

THANKS FOR YOUR WORK ON THIS.

OF COURSE.

COUNCIL MEMBER, THE, THE COUNCIL MEMBER HARPER MADISON FOR THE RECORD COUNCIL MEMBER RYAN ALTER, WHO'S A MEMBER OF THIS COMMITTEE IS, HAS JOINED, IS JOINING US VIRTUALLY AS IS COUNCIL MEMBER HARPER MADISON.

AND, AND, UH, COUNCIL MEMBER HARPER MADISON, I'LL RECOGNIZE YOU SINCE I THINK YOU'RE RAISING YOUR HAND FOR A QUESTION.

UH, THANK YOU, MR. MAYOR.

UM, OR CHAIR, ICTM? I CAN'T HEAR THE DE I CAN HEAR THE PODIUM, BUT NOT THE DEUS AND I'M TURNED UP ALL THE WAY ON THE DEVICE AND WITHIN THE WEBEX APP, IS THERE SOMETHING Y'ALL CAN DO TO ADJUST MY VOLUME?

[00:15:01]

WE'LL, TRY THAT.

CAN YOU HEAR ME? WE CAN'T HEAR YOU NOW.

QUESTION.

I'LL GO AHEAD AND POSE THE QUESTION.

UH, WHILE I HAVE THE TIME HAS TO DO WITH, SOMETHING I OBSERVED RECENTLY WAS THERE WAS A MEMO THAT WENT OUT THAT TALKED ABOUT SPECIFIC TRAINING PROTOCOL PER DEPARTMENT, AND THERE WERE A COUPLE WHERE THERE WAS NO TRAINING SPECIFIC PROTOCOL BY WAY OF THE DEPARTMENT.

ONE THAT WAS, UM, OF A SPECIAL, UM, INTEREST TO ME WAS AROUND THE SUCCESSION PLANNING THAT MY OFFICE IS DOING.

AND YOU KNOW, THAT I HOPE WE AS A COUNCIL ADOPT, RECOGNIZING THAT AS AN EXTENSION BEYOND CITY OF AUSTIN EMPLOYEES, WE DON'T HAVE SUCCESSION PLANNING PROTOCOL FOR COUNCIL OFFICES, WHICH I THINK IS PROBLEMATIC AND SOMETHING THAT WE CAN, UM, REMEDY WITH US ALL MOVING, YOU KNOW, IN THE, IN THE SAME DIRECTION IN TERMS OF HOW TO MITIGATE THAT, THAT ISSUE.

SO THAT SAID, I JUST WONDER HOW WE CAN INCORPORATE THE DATA THAT WAS UNCOVERED WITH THIS AUDIT INTO WHY WE DON'T HAVE COUNCIL OFFICE SPECIFIC TRAINING REGIMEN.

UM, NOT, I'M SORRY, I TAKE THAT BACK.

NOT WHY WE DON'T HAVE, HOW WE CAN HAVE MORE EFFECTIVE COUNCIL OFFICE TRAINING, UM, DEDICATED TIME AND RESOURCES.

AND THEN MOST IMPORTANTLY, IN MY OPINION, HOW WE CAN WORK ON SOME CODIFIED SUCCESSION PLANNING PROTOCOL.

I MEAN, WE COULD JUST SAVE SO MUCH IN THE WAY OF TIME AND FRUSTRATION AND PUBLIC TRUST IF NEW COUNCIL MEMBERS ARE COMING IN ON SOLID FOOTING.

AND I HAVE LOTS OF IDEAS AROUND HOW WE CAN DO THAT.

THE COMMUNITY HAS LOTS OF IDEAS ON HOW WE CAN DO THAT, BUT INSTEAD OF STARTING A SEPARATE CONVERSATION, I WONDER HOW WE CAN INCORPORATE THAT INTO THIS CONVERSATION.

AND I DON'T KNOW THAT THAT'S A QUESTION FOR STAFF SO MUCH, IT'S JUST PRESENTING THAT INFORMATION FOR MY COLLEAGUES.

THANK YOU FOR DOING THAT.

UM, AND WE OUGHT TO, WE CAN, WE CAN LOOK AT THE RECOMMENDATIONS AND THE RESPONSES WE GOT FROM MANAGEMENT AND SEE HOW THAT, THAT MIGHT APPLY TO, UH, COUNCIL OFFICES.

SO THANK YOU FOR THAT.

UH, ONE, ONE LAST THING IS ON THE, ON THE TIMING, THE PROPOSED IMPLEMENTATION DATE.

UH, IT'S, IT'S FAR OFF INTO THE FUTURE.

TALK TO ME A LITTLE BIT ABOUT WHY IT'S BEEN SET AND, AND, AND THAT SURE.

AND, AND I'M GIVING YOU A KNEE JERK REACTION.

THERE MAY BE A REAL, VERY GOOD, BUT THAT, THAT'S DECEMBER SIX IN MARCH 27.

SEEMS A LONG WAY OFF.

YES.

AND WE HAVE A REPRESENTATIVE FROM THE HUMAN RESOURCES DEPARTMENT, UH, AND THEY CAN ANSWER THAT QUESTION.

THAT'D BE GREAT.

HI, REBECCA KENNEDY WITH THE HUMAN RESOURCES DEPARTMENT.

WE ARE IN THE PROCESS OF IMPLEMENTING A PRETTY MASSIVE HUMAN CAPITAL MANAGEMENT SYSTEM WITH THE, WITHIN THE CITY.

AND THAT IS SET TO BE IN PLACE BY SUMMER OF, UH, 25.

THIS, THIS TIMELINE ESSENTIALLY STARTED WITH US TRYING TO TAKE A LOOK AND LOOK AT THE, UM, THE SOFTWARE AND WHAT IT CAN DO TO HELP US WITH SUCCESSION PLANNING.

AND SO WE'RE TRYING TO GET THIS MASSIVE GOT IT SOFTWARE UP AND GOING ON THE GROUND OFF.

AND THEN WE'LL TAKE A LOOK AT THE SUCCESSION PLANNING RECOMMENDATIONS.

WHAT I WOULD ASK YOU TO DO IS, IS, UM, WE DON'T NEED TO MAKE IT A BIG FORMAL DEAL, BUT AS YOU GET A LITTLE BIT FURTHER IN THAT, UH, AND YOU KNOW WHERE YOU ARE AND YOU GET, YOU GET EVERYTHING IMPLEMENTED, UH, WITH REGARD TO THE SOFTWARE, WE MIGHT JUST LET ME KNOW.

SO WE MIGHT MAKE IT AN AGENDA ITEM SO YOU CAN REPORT BACK IF THERE'S ANY CHANGE IN HOW YOU SEE THOSE TIMELINES.

NUMBER FIVE OF THE FUTURE ROLE OF THE AUDIT AND FINANCE COMMITTEE IN DEVELOPING CITY'S BUDGET PROCESS AND OTHER FINANCIAL MATTERS.

YES, WE CAN DO THAT.

GREAT.

MEMBERS, DO YOU HAVE ANYTHING ELSE ON THIS ITEM? THANK YOU ALL.

THANK YOU BOTH VERY MUCH.

THANK YOU FOR THE REPORT, AND THANK YOU FOR THE RESPONSE MEMBERS.

THAT'LL TAKE US TO ITEM

[5. The future role of the Audit and Finance Committee in developing the City’s budget process and other financial matters.]

AND I'LL RECOGNIZE MR. VAN ENO.

AFTER THAT, WE WILL GO TO, UH, ITEM NUMBER THREE, UH, GOOD MORNING COMMITTEE MEMBERS.

MY NAME'S ED VAN ENO, CHIEF FINANCIAL OFFICER FOR THE CITY OF AUSTIN.

SO I'M SURE YOU'VE ALL SEEN THE EMAIL THAT THE, THAT THE MAYOR SENT OUT TO THE COMMITTEE MEMBERS PROPOSING SOME NEW DIRECTIONS, UH, FOR THE AUDIT FINANCE COMMITTEE SPECIFICALLY, PARTICULARLY RELATED TO THE FINANCE SIDE OF THE EQUATION.

UH, IN THE EMAIL, THINGS WERE DISCUSSED SUCH AS THE CITY'S ANNUAL BUDGET PROCESS, THE ARPA CLIFF THAT WE'VE TALKED ABOUT BEFORE WITH THE FULL CITY CO COUNCIL AND THE FACT THAT WE HAD A LOT OF FEDERAL FUNDS COME IN TO, UH, ELEVATE SPENDING ON CERTAIN PROGRAMS. AND THAT FUNDING IS, UM, ABOUT TO, UH, END AT THE END OF 2026.

REVENUE CAPS AND OTHER LEGISLATIVE ACTIONS THAT COULD BE COMING FROM OUR LEGISLATURE,

[00:20:01]

THE 2026 BOND, TRE.

SO A LOT OF TOPICS THAT REALLY DO, UH, UH, UH, HAVE IMPORTANCE FROM A FINANCIAL PERSPECTIVE FOR THE CITY AND MAKES SENSE TO COME THROUGH THE AUDIT AND FINANCE COMMITTEE.

BUT USING THAT EMAIL AS AN OUTLINE, UH, CITY STAFF, I SAT DOWN WITH CARRIE LANG FROM THE, UH, OFFICE OF BUDGET AND ORGANIZATIONAL EXCELLENCE, AND WITH KIM OLIVAREZ FROM THE FINANCIAL SERVICES DEPARTMENT WITH COREY STOKES, OUR CITY AUDITOR, TO DISCUSS WHAT WOULD A WORK PLAN FOR THE AUDIT FINANCE COMMITTEE POTENTIALLY LOOK LIKE THAT ADDRESSES A LOT OF THOSE IMPORTANT TOPICS THAT WERE OUTLINED IN THE EMAIL FROM THE CITY MANAGER.

AND SO THAT IS WHAT IS BEFORE YOU, UM, THIS WAS LATE BACKUP, SO WE APOLOGIZE FOR THE LATENESS OF IT, BUT WE WERE WORKING ON IT UP TO THE LAST MINUTE TO TRY TO COME UP WITH, UH, UH, AN AGENDA FOR THE COMMITTEE THAT WE THOUGHT ADDRESSED ALL OF THE TOPICS THAT WERE OF INTEREST, AND OF COURSE, WE'RE INTERESTED IN HEARING FROM THE COMMITTEE.

ANY OTHER TOPICS THAT YOU, UM, WOULD LIKE TO SEE ADDED TO THIS WORK PLAN? UM, GENERALLY WE HAVE PLANNED FOR TWO HOUR MEETINGS, UM, AND OUR EXPERIENCE SOMEWHERE AROUND FOUR AUDIT AND FINANCE RELATED ITEMS, UM, THEY TYPICALLY TAKE IN THE RANGE OF 20 TO 30 MINUTES PER ITEM.

SO WE MIGHT BE ABLE TO FIT, FIT A FIFTH ITEM IN, DEPENDING UPON IF SOME OF THEM ARE ARE QUICKER, BUT SOMETIMES THAT'S HARD TO JUDGE.

PLUS THERE'S OTHER ITEMS THAT JUST COME UP.

SO, YOU KNOW, WE HAVE THINGS LIKE ON TODAY'S AGENDA RELATED TO MUNICIPAL CIVIL SERVICE INTERVIEWS AND SELECTION.

UM, YOU'LL SEE ITEMS THAT COME UP RELATED TO COMMITTEE APPOINTMENTS, FOR EXAMPLE, TO OUR RETIREMENT SYSTEM COMMITTEES.

IF WE HAVE CITIZEN APPOINTEES, THIS BODY MAKES RECOMMENDATIONS RELATED TO THOSE APPOINTMENTS.

UH, ALL THE BYLAW CHANGES TO OUR BOARDS AND COMMISSIONS COME THROUGH THIS COMMITTEE.

UM, WE ALSO HAVE EXECUTIVE SESSION UPDATES ON INFORMATION SECURITY MATTERS FROM TIME TO TIME.

SO THERE'S OTHER THINGS THAT COME UP.

SO GENERALLY WE THINK ABOUT FOUR ISSUES PER, UH, MEETING IS A MANAGEABLE AMOUNT, AND THAT'S WHAT WE'VE LAID OUT ON THIS AGENDA.

SO LOOKING AT MARCH 26TH, AND I'LL FOCUS MOSTLY ON THE FINANCE ITEM, ALTHOUGH WE'VE ALSO LISTED AUDIT ITEMS THAT WE EXPECT THIS CAN MOVE.

THAT'S WHY IT SAYS DRAFT, BUT SOME OF THESE THINGS CAN MOVE, BUT THESE ARE AUDITS THAT WE WOULD EXPECT TO COME UP AT THESE DIFFERENT MEETINGS.

AND, UM, AGAIN, THOUGH, I'LL FOCUS ON THE FINANCE RELATED ITEMS. UM, FIRST FOR THE MARCH 26TH MEETING, WE HAVE LEGISLATIVE UPDATES ON FINANCE RELATED BILLS.

OBVIOUSLY THE LEGISLATURE'S IN SESSIONS, THERE'LL BE THOUSANDS OF BILLS FILED, AND MANY OF THOSE BILLS WILL IMPACT LOCAL GOVERNMENT, UH, FINANCES, THINGS LIKE, UH, ANNEXATION RESTRICTIONS, UH, REVENUE CAPS RESTRICTIONS ON THE ALLOWABLE USES OF CERTIFICATES OF OBLIGATION ARE ALL BILLS THAT WE'VE SEEN IN THE PAST AND BILLS THAT WE WOULD EXPECT TO SEE, AGAIN HERE COMING UP THIS LEGISLATIVE SESSION, THINGS THAT WOULD IMPACT THE CITY'S FINANCES.

AND SO, UH, WE PROPOSE GIVING YOU AN UPDATE ON THOSE MATTERS.

UM, THERE HAS BEEN SOME TALK ABOUT THE IMPACT OF THE THREE AND A HALF PERCENT REVENUE CAP THAT WAS PASSED IN 2019 AND HOW THAT IMPACTS THE CITY'S FINANCES AND THE ABILITY FOR US TO, UH, MAINTAIN A BALANCED BUDGET, UH, IN ADDITION TO BEING ABLE TO FUND NEW COMMUNITY PRIORITIES, UM, AND THE POTENTIAL NEED FOR A TAX RATE ELECTION TO DO THAT.

UM, WE WOULD TALK, WE WOULD THINK ABOUT PUTTING TOGETHER IN MARCH 26, A FRAMEWORK FOR THOSE CONVERSATIONS.

UM, ESSENTIALLY TAKING A LOOK AT HOW CAN WE STRATEGICALLY STRUCTURE TAX RATE ELECTIONS IN A WAY THAT NOT ONLY ALLOW US TO ADDRESS NEW PRIORITIES FROM THE CITY COUNCIL AND FROM THE COMMUNITY, BUT TO ALSO, UH, TO KEEP OUR BUDGET AND BALANCED OVER THE LONG HAUL AND WHAT KIND OF CYCLE WE MIGHT PREDICT FOR THOSE OR PROJECT FOR THOSE TYPES OF THINGS.

SO JUST REAL QUICK, FOR EXAMPLE, IT DOESN'T HELP US.

WE HAVE A STRUCTURAL ISSUE WITH THE 3.5% REVENUE CAP.

SO TO PASS A TAX RATE ELECTION TO FUND IMPORTANT NEW COMMUNITY PRIORITIES, UM, THAT ONLY THEN CREATES US BEING, I BALANCE THE NEXT YEAR BECAUSE WE HAVE A STRUCTURAL DEFICIT WITH THE THREE POINT A HALF PERCENT, UM, CREATES CHALLENGES.

SO WE THINK THERE'S A FRAMEWORK THAT WE COULD PUT TOGETHER THAT ADDRESSES THAT STRUCTURAL IMBALANCE IN ADDITION TO, UH, COUNCILS, UH, UM, PRIORITIES THAT YOU WOULD LIKE TO SEE FUNDED IN FUTURE BUDGETS.

AND, AND MR. FANNING, IF I MIGHT INTERRUPT YOU AND, AND COUNCIL MEMBERS, PART OF PART OF THAT DISCUSSION WOULD INCLUDE I THINK AT LEAST TWO OTHER ASPECTS.

ONE IS HOW THAT STRUCTURAL IMBALANCE, HOW IT PLAYS OUT IN THE NUMBERS, HOW, HOW, HOW, UH, HOW THE PUBLIC CAN SEE THAT, THAT IT CREATES THAT, THAT, THAT STRUCTURAL ISSUE.

THE SECOND IS THAT IT'S GONNA BE IMPORTANT, I THINK, AND HE'S ALREADY MENTIONED A COUPLE THINGS, BUT IT'S GONNA BE IMPORTANT, I THINK, FOR US TO SEE HOW THINGS OVER THE PAST FEW YEARS HAVE IMPACTED THAT CAP.

SO FOR EXAMPLE, UM, THE, THE IMPACT OF THE, THE IMPACT OF HAVING THE ARPA MONEY COME IN, WHAT HAS THAT DONE TO THE WAY WE SEE OUR TAX RATE? AND, AND IN FACT, COULD YOU CALCULATE THE ROLE THAT

[00:25:01]

THE ARPA MONEY HAS HAD IN, UH, IN THAT THREE AND A HALF PERCENT? YOU HADN'T HAD TO DO ANYTHING WITH IT BECAUSE YOU'VE HAD THE ARPA MONEY.

AND CAN WE CALCULATE WHAT IT WOULD'VE BEEN HAD WE NOT HAD THE ARPA MONEY, WHAT MIGHT WE HAVE DONE UNDER THOSE CIRCUMSTANCES SO THAT, THAT THERE'S A MORE GENERAL FEEL ABOUT THE OVERALL SENSE OF THE BUDGET AND THE ROLE THOSE THINGS, UH, PLAY AS WE GO FORWARD DURING THIS PROCESS.

SO I JUST WANNA HIGHLIGHT, AND BY, AND BY THE WAY, PART OF THAT, HE, HE MENTIONED, YOU KNOW, HE MENTIONED THE ARPA MONEY AND THE ONETIME MONEY AND SOME OF THE ONE-TIME MONEY HAS BEEN USED FOR, UH, ONGOING EXPENSES.

ONE OF THE THINGS THAT WE'RE GOING TO WANT TO, TO HAVE THIS FINANCE FINANCE COMMITTEE LOOK AT IS HOW MUCH OF THAT HAS HAPPENED, RIGHT? AND, AND GET A FEEL FOR IT.

AND I WOULD SEE US PROBABLY, UH, SUBJECT TO THE CHAIR OF THE, UH, PUBLIC HEALTH COMMITTEE AGREEING TO THIS, HAVING MAYBE A JOINT MEETING OF THE PUBLIC HEALTH COMMITTEE AND THE, THE AUDIT AND FINANCE COMMITTEE WHERE WE TALK ABOUT THAT, THE ROLE OF THAT IN FUNDING HOMELESS SERVICES, UH, WHICH HAS BEEN, I THINK, PROBABLY THE BIGGEST USE OF THE ARPA MONEY, INCLUDING THE BIGGEST USE OF ONE-TIME MONEY FOR ONGOING EXPENSES, BUT DO THAT TOGETHER SO THAT WE'RE ALL LOOKING AT THE SAME DATA AS WE GO ALONG.

SO, YEAH.

ANYWAY, SORRY TO INTERRUPT.

YEAH, AND THANK YOU FOR THAT.

AND, AND THAT LEADS IN THOUGH TOO.

I ALSO ADDED TO THE, UM, WORK PLAN BEFORE YOU IN, IN THIS KIND OF ORANGEISH COLORED FONT, THOSE ARE OTHER KEY DATES THAT FINANCIAL MATTERS ARE GONNA BE LOOKED AT BY THE CITY COUNCIL BODY AS A WHOLE.

SO PART OF WHAT WE'RE TRYING TO DO HERE IS TO SAY, TIMING WISE, RELATIVE TO THESE ALREADY FIXED BUDGET AND FINANCIAL FORECAST DATES, WHEN, WHEN DOES IT WORK FOR THE AUDIT FINANCE COMMITTEE TO LEAN INTO CERTAIN CONVERSATIONS? SO ON APRIL 8TH, YOU CAN SEE ON THIS IS WHEN OUR FINANCIAL FORECAST PRESENTATION TO THE FULL CITY COUNCIL WILL BE AT THAT FINANCIAL FORECAST PRESENTATION, WE WILL LAY OUT THE, UH, CITY'S FIVE YEAR REVENUE AND EXPENDITURE PROJECTIONS.

UM, WE WILL BRING UP THE ISSUE OF THE ARPA CLIFF.

AND SO THAT WILL BE DISCUSSED THERE ALONG WITH, UM, VARIOUS INITIATIVES FROM COUNCIL RESOLUTIONS THAT HAVE BEEN PASSED THAT HAVE FUNDING CONSEQUENCES IN OUR ABILITY TO ADDRESS THOSE OR NOT ADDRESS THOSE IN OUR FINANCIAL PROJECTIONS.

UM, TO THE MAYOR'S POINT, SPECIFICALLY ON THE ARPA ITEMS THAT MAY MAKE A, THAT WOULD BE A GOOD TIMELINE, PROBABLY IS AFTER THAT FINANCIAL FORECAST, BUT BEFORE THE NEXT, UH, AUDIT FINANCE MEETING MIGHT BE A GOOD TIME TO HAVE THAT A, A JOINT COMMITTEE DISCUSSION THAT GOES MORE IN DEPTH ON THE, UM, ARPA ARPA CHALLENGES THAT WE'RE GOING TO BE FACING.

THAT THEN WOULD LEAD US UP TO AN APRIL 16TH, UM, AUDIT FINANCE COMMITTEE MEETING WHERE ITS STAFF WOULD ENVISION COMING BACK WITH A MORE DETAILED ANALYSIS AND DISCUSSION OF A PROSPECTIVE TAX RATE ELECTION FOR 2025.

AT THAT POINT, WE WOULD HAVE A BETTER SENSE OF WHAT THE LEGISL, WHAT LEGISLATIVE BILLS MIGHT BE PASSED THAT MIGHT FURTHER CAP REVENUES.

UM, WE'LL HAVE LAID OUT THE CITY'S FINANCIAL FORECAST AND PROJECTIONS.

WE'LL HAVE HAD SOME DISCUSSION ABOUT THE, UH, THE ARPA CHALLENGES AND, UM, AND, AND OTHER COUNCIL PRIORITIES.

AND SO BY THE 16TH, I THINK IT WOULD BE A GOOD TIME FOR THE COMMITTEE TO HAVE A ROBUST CONVERSATION AROUND A SECOND CONVERSATION AROUND TAX RATE ELECTIONS AND, UM, UH, TO GET YOUR FEEDBACK ABOUT A PROSPECTIVE ELECTION IN 2025, UM, THAT IS ALSO THE DATE APRIL 16TH WHEN WE HAD HAD DELOITTE AND TWO WOULD COME AND PRESENT THE FINANCIAL AUDIT.

UM, THAT'S SOMETHING THAT'S REQUIRED BY THE, THE CITY CHARTER.

SO THEY WOULD COME AND PROVIDE BOTH THE, UH, COMPREHENSIVE FINANCIAL REPORT AND THE SINGLE AUDIT REPORT, UM, TO THE, TO THE COMMITTEE.

MOVING ON TO MAY 28TH, WHICH IS YOUR NEXT MEETING, UM, ONE OF THE, UH, UM, DUTIES OF THIS COMMITTEE IS TO REVIEW THE CITY'S FINANCIAL POLICIES AND TO RE RECOMMEND ANY CHANGES TO THE CITY COUNCIL.

SO STAFF TYPICALLY IN MAY, TRIES TO COME TO THE COMMITTEE TO PRESENT ANY PROPOSED CHANGES TO OUR CITY FINANCIAL POLICIES.

WE'D GET FEEDBACK, UM, FROM THE, UH, FROM THE COMMITTEE AND MAKE ADJUSTMENTS, UM, BASED UPON THAT FEEDBACK LEADING TO COUNCIL APPROVAL OF THOSE IN THE, UH, FY 26 PROPOSED BUDGET.

QUITE A NUMBER OF AUDITS.

AND SO WE HAVE A LOT OF AUDIT WORK THAT WE FORESEE COMING, UH, TO FRUITION IN MAY.

AND SO THAT WOULD PROBABLY BE AN AUDIT HEAVY MEETING.

YOU CAN SEE ON JULY 15TH AFTER THE MAY 28TH MEETING, THERE IS THE, UH, THE COUNCIL BREAK, UH, OVER SUMMER JUNE, JULY, BUDGET'S BEING DEVELOPED, COME BACK ON JULY 15TH AT A FULL CITY COUNCIL MEETING TO PRESENT THE FY 26 PROPOSED BUDGET TO THE FULL COUNCIL, UH, THE VERY NEXT DAY.

THE COMMITTEE IS AT WORK ON JULY 16TH.

UM, GIVEN THAT THERE ARE SO MANY BUDGET DATES AT THAT TIME, AND IF YOU JUST LET ME FOCUS ON THOSE, JULY 15TH IS WHEN THE PROPOSED BUDGET IS PRESENTED.

WE HAVE COUNCIL BUDGET WORK SESSIONS PLANNED FOR THE 23RD, 24TH,

[00:30:01]

29TH, 31ST, UH, AUGUST 5TH AND SEVENTH.

AND THEN, UH, BUDGET ADOPTION FOR AUGUST 13TH THROUGH 15TH.

SO THERE'S A LOT OF BUDGET DATES AT THAT TIME WHERE THE BUDGET WILL BE DISCUSSED THOROUGHLY, UH, THROUGH THE, WITH THE FULL COUNSEL THROUGH THE, UM, WORK SESSIONS THAT HAVE BEEN PLANNED.

SO ON JULY 16TH, I THINK IT WOULD BE A GOOD, UH, OPPORTUNITY FOR US TO HIGHLIGHT NOT SO MUCH BUDGET MATTERS SINCE THERE'S SO MANY THINGS THAT ARE ALREADY GOING ON RELATED TO BUDGET, BUT TO MOVE ON TO SOME OF THE OTHER TOPICS THE, THE MAYOR BROUGHT UP RELATED TO OUR PUBLIC FACILITIES CORPORATION AND PROJECTS THAT ARE GOING THROUGH THERE.

SO OF COURSE, YOU'RE FAMILIAR WITH THE ACQUISITION OF A NEW PUBLIC SAFETY HEADQUARTERS CAMPUS, UH, THE PUBLIC SAFETY WAREHOUSE, OUR NORTHEAST SERVICE CENTER, WHICH IS A JOINT, UH, AUSTIN RESOURCE RECOVERY, UM, FLEET SERVICES SERVICE CENTER THAT, UH, IS CURRENTLY IN PROGRESS AND IS BEING MANAGED BY OUR NEW PUBLIC FACILITIES CORPORATION, WHICH WAS SET UP AND APPROVED BY THE COUNCIL AS A MORE STREAMLINED WAY TO DELIVER THESE LARGE SCALE, UH, PUBLIC PROJECTS.

UM, ALSO AT THAT DATE, WE WOULD ENVISION COMING TO COUNCIL WITH AN UPDATE ON OUR 2026 BOND, UH, PROGRAM DEVELOPMENT AND ANY CHANGES THAT STAFF IS SEEING IN REGARDS TO BONDING CAPACITY THAT MIGHT BE AVAILABLE, UH, FOR SUCH A BOND PROGRAM.

AND ALSO, OF COURSE, TAKING INTO ACCOUNT CONSIDERATIONS THAT, UM, COUNCILS WILL HAVE TO DECIDE IN REGARDS TO CAP AND STITCH AND HOW ALL THAT PLAYS TOGETHER IN TERMS OF, UH, THE CITY'S OVERALL BONDING CAPACITY.

UM, LOOKING FURTHER DOWN THE LINE, WE JUST HAVE, UH, MORE CONCEPTUALLY AT THIS POINT, UH, BUT FOR THE FINAL FOUR MEETINGS OF THE AUDIT FINANCE COMMITTEE IN AUGUST, SEPTEMBER, OCTOBER AND DECEMBER, UM, WE WOULD ENVISION PROVIDING UPDATES TO THE COMMITTEE ON FINANCING PLANS FOR SOME OF THE LARGE MULTI-BILLION DOLLAR PROJECTS THAT ARE GOING ON, INCLUDING THE CONVENTION CENTER, THE AIRPORT EXPANSION, UH, PROJECT CONNECT, UH, POTENTIALLY CAP AND STITCH IF, IF THAT, IF ADDITIONAL WORK IS NEEDED ON THAT.

UM, UPDATES ON KEY REDEVELOPMENT PROJECTS AND FACILITIES GOVERNANCE PLANNING.

SO THERE'S A LOT THAT'S GOING ON IN THAT ARENA.

OF COURSE, COLONY PARK IS A HUGE PROJECT.

THE MUELLER PROJECT IS STILL GOING ON, AND WE CAN PROVIDE AN UPDATE ON THAT AS WELL AS POTENTIAL, UH, PERSPECTIVE REDEVELOPMENT OPPORTUNITIES WITH THE ACQUISITION OF A NEW PUBLIC SAFETY HEADQUARTERS.

FOR EXAMPLE, THE, UH, THE POLICE HEADQUARTERS WILL BE VACATED, UH, EVENTUALLY.

WHAT ARE THE PLANS FOR THAT AND WHAT ARE THE POTENTIAL REDEVELOPMENT OPPORTUNITIES FOR, FOR THAT SITE? UH, THE OLD MUNICIPAL COURT FACILITY UP ON EIGHTH STREET IS ANOTHER FACILITY THAT SOON WILL BE CITY STAFF WILL BE RELOCATED OUT OF, AND THAT'LL BE A, A SITE THAT'S AVAILABLE FOR REDEVELOPMENT.

SO A LOT OF EXCITING REDEVELOPMENT ACTIVITIES THAT WE THINK WOULD MAKE A LOT OF SENSE TO BRING TO THIS COMMITTEE FOR CONSIDERATION.

UM, AND THEN, UH, FINALLY AN UPDATE ON THE FISCAL YEAR 25 FINANCIAL CLOSE.

SO WE'RE CURRENTLY IN FISCAL YEAR 25 WHEN COUNCIL ADOPTS A BUDGET.

THERE WILL BE A LOT OF PROJECTIONS MADE ABOUT HOW, UH, REVENUE TRENDS ARE GOING TO PLAY OUT FOR THE REMAINDER OF THE YEAR.

WE WON'T HAVE PERFECT INFORMATION IN AUGUST WHEN YOU'RE PRESENTING THE BUDGET.

AND SO WE WOULD COME BACK TO THE COMMITTEE MOST LIKELY IN DECEMBER WITH AN UPDATE ON HOW OUR CURRENT FISCAL YEAR CLOSED OUT RELATIVE TO WHAT WE HAD PROJECTED WHEN, WHEN COUNCIL PROPOSED THE, UH, THE BUDGET.

UM, AND IF THERE'S ANY SIGNIFICANT VARIANCE THAT VARIANCE IS THERE, UM, WHAT THE PLAN IS FOR ADDRESSING THEM, PARTICULARLY IF, IF THINGS AREN'T CLOSING OUT AS GOOD AS WE HAD PRO UH, PROJECTED.

SO THAT, THAT'S OUR THOUGHTS ON IT.

BUT, UH, ABSOLUTELY WOULD LOVE TO HEAR THE FEEDBACK.

MEMBERS, DO YOU HAVE ANY FEEDBACK ON, ON THAT, THAT TENTATIVE PROPOSAL? YES.

UH, THANK YOU FOR THE LAYOUT.

I MEAN, THE PROPOSAL LOOKS, UH, GREAT.

UM, I THINK THE, THE TRE DISCUSSION AGAIN NEEDS TO PROBABLY START SOONER THAN LATER.

SO WE CAN THINK THAT THROUGH, UH, VERY, UH, THOROUGHLY.

UH, QUICK QUESTION ON THE, A RPA FUNDS, AGAIN, MOST OF THEM, MY UNDERSTANDING IS THAT MOST OF THEM WERE USED ULTIMATELY FOR CAPITAL, UH, PROJECTS.

A LOT OF THE, THE PUB, UH, PERMANENTLY SUPPORTIVE HOUSING THAT WE'RE CONSTRUCTING IS USING THAT.

BUT I HAVE HEARD, AGAIN, ANECDOTALLY REALLY, BUT THAT SOME, UH, LONG-TERM GRANT RECIPIENTS, UH, FROM THE CITY, YOU KNOW, FUNDING RECIPIENTS FROM, UH, THE CITY THAT THEY WERE MOVED FROM, UH, GENERAL FUND TO APA FUNDING.

UH, AND NOW WITH APA FUNDING ENDING, UH, WE WOULD POTENTIALLY HAVE TO AGAIN FIGURE THAT OUT ESSENTIALLY.

I, I, IS, UH, IS THAT THE CASE? WHAT DO YOU, ARE YOU AWARE OF KIND OF A, A, A SHIFTING, UH, MONIES AROUND THAT WAS, YOU KNOW, AGAIN, DONE A FEW YEARS IN THE PAST IN ORDER TO FREE UP GENERAL FUNDS BY USING ARPA FUNDS AND, AND DO YOU KNOW WHAT THE EXTENT OF THAT WAS? I DON'T HAVE THAT, THAT IS NOT SOMETHING THAT I RECOLLECT, BUT CERTAINLY SOMETHING THAT WE NEED TO ANALYZE AS PART OF COMING BACK TO THIS BODY WITH, WITH THAT ARPA ANALYSIS.

AND REALLY THAT WOULD BE WHAT WE WOULD DO WITH THE FINANCIAL FORECAST IN APRIL, IS TO

[00:35:01]

LAY THAT OUT.

BUT NO, OFF THE CUFF, I'M NOT AWARE OF TAKING GENERAL FUND FUNDED PROJECTS AND MOVING THEM TO ARPA, UM, ARPA FUNDED, AND THERE MAY BE GENERAL FUND FUNDED PROGRAMS THAT WE ELEVATED FOR SURE, THAT WE ELEVATED BASED UPON THIS INFLUX OF FEDERAL FUNDING.

UM, SO I CAN'T SAY FOR CERTAIN WHETHER OR NOT THAT SHIFT OCCURRED OR NOT, BUT, UM, WE'D HAVE TO, I'D HAVE TO HAVE SOME LOOK INTO THAT.

GOT IT.

UH, APPRECIATE THAT.

YEAH, AND, AND, AND I MIGHT JUST, UH, ADD TO THAT, I, I, I THINK THAT THAT, ONE OF THE THINGS THAT GETS SAID ANECDOTALLY A LOT ARE THINGS LIKE THAT AND THINGS THAT WE ALSO KNOW TO BE TRUE, WHICH IS ONE TIME MONEY GOT USED FOR ONGOING EXPENSES, THINGS OF THAT NATURE.

THE SOONER WE CAN MAYBE GET THAT IN A, IN THE FORM OF A REPORT AND HOW MUCH E EVEN IF IT, EVEN IF WE WAIT UNTIL THE APRIL MEETING TO ACTUALLY GO THROUGH THOSE ITEMS, UH, PROBABLY WOULD BE HELPFUL.

SO THAT, THAT, AND THAT'S ONE OF THE THINGS THAT I REALLY WANT TO SEE THIS COMMITTEE DO IS BE ABLE TO DIG INTO SOME OF THOSE ITEMS, ASK QUESTIONS ABOUT THEM.

BECAUSE WHEN WE TALK ABOUT THE ARPA CLIFF, THAT'S A BIG PART OF IT.

AND, AND SO THE SOONER WE CAN DO THAT, MAYBE WITH THE GOAL OF, OF EITHER USING IT AS, AS MR. VINOS POINTED OUT AS PART OF A JOINT MEETING WITH THE, UH, PUBLIC HEALTH COMMITTEE OR THAT, THAT APRIL MEETING WHERE THE FINANCIAL FORECAST AND WE JUST HAVE A SEGMENT SET ASIDE SO THAT THE PUBLIC IS AWARE OF THAT, UM, I THINK IS A GOOD IDEA.

GOT IT.

OTHER QUESTIONS OR THOUGHTS? YES.

MAYOR PRO.

TIM, THANK YOU.

UM, THANK YOU MR. VAN, NO, FOR THIS WORK PLAN.

UM, I DO WANNA SHARE SOME FEEDBACK HERE, BUT JUST KNOW, I THINK WE JUST RECEIVED THIS 30 MINUTES BEFORE.

APOLOGIZE FOR THAT.

SO IT'S VERY, UM, VERY FRESH ON THE MIND.

UM, BUT I THINK OVERALL, I, I WANNA FIRST APPRECIATE YOU AND YOUR TEAM'S WORK.

'CAUSE THIS IS VERY COMPREHENSIVE AND I REALLY APPRECIATE LAYING OUT THE COMMITTEE'S WORK IN THIS MANNER BECAUSE IT IS, IT'S COVERING EVERY FACET OF OUR LOCAL GOVERNMENT.

I THINK THAT'S GONNA BE IMPORTANT FOR THIS COMMITTEE TO REALLY LEAN INTO AREAS THAT, UM, I WANNA COMMENT ON AS FAR AS THE JOINT COMMITTEE BETWEEN AUDIT AND AUSTIN PUBLIC HEALTH.

I THINK THAT MAKES SO MUCH SENSE.

WE HAVE A MEMO COMING BACK TO US BY THE END OF MARCH, I THINK US MEETING IN APRIL TO GO THROUGH, UM, THE DEPARTMENTAL HOMELESS STRATEGY OFFICE'S, UH, ASSESSMENT ON THE COST MODELING, HOW MUCH OF IT COSTS FOR PERMANENT SUPPORTIVE HOUSING, RAPID REHOUSING, ALL OF THE DIFFERENT COMPONENTS.

UM, SO TEEING THAT UP IN THAT APRIL TIMELINE, I THINK OUR COMMITTEE MEETS THE FIRST WEDNESDAY OF THE MONTH MIGHT BE A GOOD TIME FOR US TO HAVE THAT JOINT COMMITTEE.

THE QUESTION I HAVE FOR YOU ON THE STR THE CITY'S, UH, STRATEGIC PLAN, HOW DOES THAT FIT IN WITH THE WORK PLAN THAT YOU HAVE LAID OUT HERE FOR US TO GO THROUGH THE TARGETS AND MEASUREMENTS THAT WERE LAID OUT BY THE MANAGER AS PART OF THE CITYWIDE PLAN? YEAH, THAT'S NOT CURRENTLY ON HERE, BUT CERTAINLY SOMETHING THAT, UM, WE COULD ADD TO THE AGENDA IF THAT'S A A, A AND IT WILL COME UP THROUGHOUT THE BUDGET PROCESS AS WELL.

IT MIGHT JUST BE GOOD TO WEAVE IT IN SOMEHOW, UM, SINCE THAT'S SUCH AN IMPORTANT GUIDING LENS FOR US.

UM, AND MOST CERTAINLY, I'M SURE DURING THE BUDGET PROCESS IT'LL HAVE A FOCAL POINT.

YEAH, GOOD CATCH.

THE ARPA CLIFF, THAT AREA, I CANNOT UNDERSCORE ENOUGH.

UM, WE'VE GOTTEN KIND OF BITS AND PIECES HERE AND THERE FROM WORK SESSIONS.

I REMEMBER ONE WORK SESSION FROM LAST BUDGET CYCLE WHERE WE GOT SOME MORE UNDERSTANDING, BUT REALLY JUST WANNA EMPHASIZE THE IMPORTANCE OF US TO UNDERSTAND THE IMPACT OF THE CLIFF THAT IS LOOMING AND HOW WE WERE ABLE TO LEVERAGE THOSE DOLLARS AND WHAT IT WOULD'VE BEEN IF HAD WE NOT HAD THOSE DOLLARS AND ALLOCATED THE MAJORITY OF IT TO HOMELESSNESS, WHAT THAT WOULD'VE MEANT FOR OUR COMMUNITY.

THAT INFORMATION IS GONNA BE KEY.

SO I REALLY JUST WANNA ENCOURAGE OUR CITY STAFF FOR THAT WORK SESSION ON APRIL 8TH TO HAVE A ROBUST, UM, PRESENTATION FOR US.

UM, CERTAINLY I WANNA UNDERSTAND WHAT THE IMPACT IS, BUT ALSO HAVE RECOMMENDATIONS FROM OUR CITY ADMINISTRATORS AS TO HOW TO BEST GO ABOUT OR HOW TO APPROACH BUDGET, UM, WITH THE UNDERSTANDING OF THE LACK OF FUNDING WE'RE WE'LL BE CONFRONTING.

AND LAST BUT NOT LEAST, ONE OTHER UPDATE FOR THE COMMITTEE TO CONSIDER IS AN UPDATE ON OUR CURRENT BOND PROJECTS FROM THE 2020, UM, MOBILITY BOND, UH, 22 HOUSING BOND, AND OF COURSE THE ONE, THE PREVIOUS ONES YOU MIGHT WANNA JUST GET, USUALLY WE HAVE A TOUCH BASE ON THOSE PROJECTS, BUT, UM, I CAN'T REMEMBER WHEN THE LAST ONE WAS.

WELL, THAT'S A GOOD IDEA.

WE, WE LET, LET'S TALK ABOUT WHEN WE CAN PUT IN THERE FOR CAPITAL DELIVERY SERVICES REPORT.

GOOD DEAL.

BECAUSE THAT WILL PLAY A ROLE IN EVERYTHING ELSE WE'RE, WE'RE TRYING TO DECIDE.

SO THAT'S A GOOD, GOOD.

ANOTHER GOOD CATCH.

OH YEAH, SORRY, UH, VICE CHAIR OF THE COMMITTEE.

ANYTHING ELSE ON THIS ITEM?

[00:40:02]

NO WORRIES.

IS IS, IS IT PAST YOUR BEDTIME WHERE YOU ARE? ? VERY MUCH SO, YEAH.

WELL GO, GO, GO ADD ADD TO THE LENGTH OF YOUR DAY.

GO AHEAD.

THAT'S RIGHT, THAT'S RIGHT ON THE ARPA CLIFF ELEMENT, I THINK THERE'S ONE NUANCE THAT I DON'T KNOW WILL NECESSARILY SHOW UP IN YOUR REPORT AND MAYBE WE CAN, UH, KIND OF HAVE A CONVERSATION AS IT RELATES TO THE REPORT THAT COUNCIL MEMBER FUENTES WAS TALKING ABOUT FOR, UM, THE COST.

BUT WE SPENT A LOT OF THAT, THAT MONEY ON CAPITAL PROJECTS AS CUSTOMER VELA MENTIONED, THE PERMANENT SUPPORT OF HOUSING.

BUT THEN AS I KNOW YOU IDENTIFIED LAST BUDGET MAYOR, THERE'S A LOT OF SERVICES THAT ARE ASSOCIATED WITH THOSE CAPITAL PROJECTS.

SO WE MIGHT HAVE SPENT A CERTAIN AMOUNT OF MONEY ON THE CAPITAL, BUT NOW WE'RE NEEDING TO PROVIDE SERVICES IN ONGOING MANNER.

AND THAT'S, THOSE SERVICES AREN'T ARPA DOLLARS, BUT THEY'RE TIED TO AN ARPA PROJECT.

AND SO JUST KIND OF HOW WE THINK ABOUT THOSE ONGOING EXPENSES, EVEN THOUGH THE ARPA MONEY WAS SPENT ON A CAPITAL PROJECT.

UM, THE OTHER THING THAT I WOULD LOVE TO FIGURE OUT HOW WE MIGHT LOOK AT AS A COMMITTEE IS A LITTLE MORE IN DEPTH IN SOME OF OUR, UM, DEPARTMENT BUDGETS.

YOU KNOW, WE GET THE, THE BUDGET PRESENTED TO US AND IT'S NOT VERY, UH, IN DEPTH AS IT RELATES TO WHAT CERTAIN DEPARTMENTS ARE DOING.

AND SO IF WE'RE HAVING TO MAKE DECISIONS ABOUT PRIORITIZING, UH, THIS SPENDING PROGRAM OVER THAT PROGRAM, WE OFTEN DON'T HAVE THE INSIGHT INTO THE DEPARTMENTS AND THEN WE END UP WITH THIS VERY LONG UNMET NEEDS LIST.

AND SO I DON'T KNOW IF THERE'S A WAY TO EITHER START WITH THAT UNMET NEEDS QUESTION AND THEN ASK WHAT DEPARTMENTS ARE DOING ASIDE FROM THAT OR, YOU KNOW, ADDRESSING THE UNMET NEEDS WITHIN THE BUDGET PROCESS AFTER IT COMES OUT.

I, I DON'T HAVE THAT REALLY WORKED OUT IN MY MIND, BUT IT'S SOMETHING THAT I THINK THIS COMMITTEE COULD ADDRESS.

YEAH, I AGREE.

IN FACT, THAT WAS ONE OF MY FRUSTRATIONS DURING THE LAST BUDGET CYCLE WAS WE WOULD GET INTO THE BUDGET AND THEN GET A LIST OF WHAT WERE LABELED UNMET NEEDS.

I, I, I'M NOT SURE THAT'S THE RIGHT TERM, BUT, UM, BUT THAT'S THE TERM THAT GETS USED.

SO DO YOU UNDERSTAND WHAT THE, THE, THE ISSUE IS THERE, MR. VINO? UM, I DO, AND WE DO HAVE A LOT MORE WORK SESSIONS PLANNED THIS YEAR THAN WE HAVE IN THE PAST.

AND SO WE, WE WILL HAVE MORE TIME ON THE AGENDA TO GET INTO THOSE TOPICS.

NOW THE TIMING IS THOSE WORK SESSIONS HAVE BEEN PLANNED FOR AFTER THE BUDGET COMES OUT IN JULY.

LEADING UP TO THAT WE HAVE THE FINANCIAL FORECAST.

UM, AND THEN, YOU KNOW, COUNCIL'S GONE FOR A LONG PERIOD OF TIME OVER JUNE AND JULY LEADING UP TO THE BUDGET COMING OUT.

SO RIGHT NOW THEY'RE PLANNED FOR AFTER THE BUDGET COMING.

LET, LET'S, LET'S VISIT AND, AND, AND TAKE INTO ACCOUNT WHAT THE VICE CHAIR SAID, UH, BECAUSE WE MIGHT TRY TO PUT SOME OF THAT INTO ONE OF THESE OTHER MEETINGS AS WE GO ALONG.

IS THAT CASH? APPRECIATE IT.

IS THAT GOOD? UM, DID YOU HAVE SOMETHING ELSE? NO.

UM, GOOD DISCUSSION.

THIS IS WHAT I WAS HOPING WE WOULD DO WITH, WITH THIS.

SO THANK Y'ALL VERY MUCH AND THANK YOU MR. VAN.

I APPRECIATE THAT.

YEP.

GOVERNMENT CODE 5 5 2 0.023 SPECIAL RIGHT OF ACCESS FOR INFORMATION BEARING MY NAME THAT SPECIFICALLY RELATES TO THIS FAMILY AND FRIENDS OPTION.

UM, MEMBERS THAT WILL TAKE US TO ITEM NUMBER MAYOR, WE DO HAVE ONE SPEAKER SIGNED UP FOR THIS ITEM.

YOU'RE RIGHT, WE DO.

UH, THANK YOU FOR CALLING THAT TO MY ATTENTION.

UM, MS. JOSEPH? THANK YOU MAYOR COUNCIL, I'M ENOVIA JOSEPH.

MY COMMENT AS IT RELATES TO THE BUDGET, FIRST OF ALL, MR. VINO SHOULD PUT THIS IN BACKUP FOR THE PUBLIC.

IT'S LIKE A PUBLIC PRIVATE MEETING THAT YOU'RE HAVING RIGHT NOW BECAUSE WE'RE NOT ABLE TO SEE WHAT IT IS THAT YOU'RE LOOKING AT.

I WOULD ASK YOU TO RECOGNIZE THE AUDIT CONNECTION TO THE BUDGET PROCESS AND SPECIFICALLY THE PUBLIC INFORMATION REQUEST.

I'M JUST GONNA REFER YOU TO THE AUDIT FROM AUGUST, 2023, WHICH SAYS THE CITY OF AUSTIN DOES NOT TAKE A PROACTIVE MEASURES TO MAKE IT EASY TO ACCESS THE INFORMATION.

SO I WOULD ASK YOU TO LOOK AT YOUR LAW DEPARTMENT TO SEE IF YOU NEED MORE STAFF THERE.

GENERALLY PUBLIC INFORMATION REQUESTS ARE RESPONDED TO WITHIN 10 DAYS.

I PUT IN A REQUEST JANUARY 30TH, 2025 AND THEY HAVE ESTIMATED THAT THEY WILL RESPOND BY FEBRUARY 28TH, 2025.

YOUR NEXT MEETING BEFORE THAT WOULD BE THE DAY BEFORE.

I'VE ASKED FOR THE COST ESTIMATE FOR MR. YANCY'S WORK AT THE AUSTIN CONVENTION CENTER.

I ASKED SPECIFICALLY UNDER

[00:45:01]

I WOULD ASK YOU TO VISIT THIS FAMILY OR FRIENDS OPTION.

GREG MCCORMICK MENTIONED IT, IT'S FOR PEOPLE WHO ARE HOMELESS AND INCENTIVE TO GET THEIR FAMILY OR FRIENDS TO TAKE THEM IN.

BUT THEN MR. MCCORMICK MCCORMICK NEVER RESPONDED BACK.

SO I WOULD ASK YOU TO LOOK AT, IF YOU ONLY HAVE ONE BED FOR EVERY FIVE PEOPLE WHO ARE HOMELESS, THAT THERE PERHAPS NEEDS TO BE SOME TYPE OF INCENTIVE FOR THE FAMILY OR FRIENDS WHO DO TAKE THESE INDIVIDUALS IN.

I WOULD ASK YOU TO RECOGNIZE SPECIFICALLY, UH, THAT IN THE GOVERNMENT CODE THERE'S A HANDBOOK 2024 AND IT SPECIFIES PROMPTLY MEANS AS SOON AS POSSIBLE UNDER THE CIRCUMSTANCES THAT IS WITHIN A REASONABLE TIME WITHOUT DELAY.

AND THE LANGUAGE THAT YOUR LAW DEPARTMENT KEEPS USING IS REASONABLE.

AND SO PERHAPS THAT'S A LOOPHOLE IN THE LAW.

I'M NOT SURE HOW MUCH IT WOULD COST YOU, MAYOR.

I WOULD JUST ASK YOU AS YOU'RE LOOKING AT THE HOMELESS ISSUE, TO RECOGNIZE THE AUDIT FROM SEPTEMBER, 2021 TO UPDATE THAT AUDIT AND TO RECOGNIZE THE COST OF RAPID REHOUSING.

IT MAY BE BETTER TO ACTUALLY PAY PART OF A PERSON'S STAY AT A HOTEL AS OPPOSED TO JUST SPENDING ALL THE MONEY ON ONE INDIVIDUAL.

AND I SAY THAT BECAUSE I KNOW INDIVIDUALS WHO LIVE AT THE HOTEL AND IT'S LIKE $1,700 AND MORE.

SO IT WOULD BE HELPFUL IF THE CITY SUBSIDIZED THAT PARTICULAR INFORMATION.

I WOULD ASK YOU TO HOLD SOME KIND OF FORUM AND HAVE THE COMMUNITY GIVE YOU SOLUTIONS.

THERE NEEDS TO BE MICROWAVES FOR PEOPLE.

I DON'T THINK YOU WANNA EAT COLD FOOD ALL THE TIME.

THERE NEEDS TO BE SHOWERS THAT ARE ACTUALLY USABLE THINGS OF THAT SORT.

AND LASTLY, WE NEED TRANSIT.

I KNOW YOU KNOW THAT IT'S IN THE CITY CHARTER.

AND SO I WANT YOU TO RECOGNIZE YOUR OBLIGATION TO GET PEOPLE ON PALMER LANE BETWEEN SAMSUNG AND APPLE.

IT WAS $4.7 MILLION FOR THE METRO RAPID THAT WOULD'VE BEEN THERE.

AND SO I WOULD JUST ASK YOU IN THIS HISTORIC BUDGET THAT YOU PASSED TO RECOGNIZE THAT INDIVIDUALS CAN'T EVEN GET TO THE THREE HEBS.

AND I WOULD ASK YOU TO RECOGNIZE THE NEED FOR THERE TO BE SOME TYPE OF HEALTHCARE, A CENTER, A NEIGHBORHOOD CENTER NORTH OF US, 180 3.

IF YOU HAVE ANY QUESTIONS, I'LL GLADLY ANSWER THEM AT THIS TIME.

THANK YOU, MS. JOSEPH.

YOU'RE YOU'RE WELCOME MR. MAYOR.

WE'RE GONNA TAKE UP ITEM

[3. Review of current boards and commissions, task forces, council corporations, and intergovernmental bodies; possible action regarding recommendations for related amendments to City Code, and establishment of a sunset review process.]

NUMBER THREE.

SO IF YOU WOULD LIKE TO SPEAK ON ITEM NUMBER THREE, WHICH YOU'VE ALSO SIGNED UP ON, I'LL RECOGNIZE YOU ON THAT RIGHT NOW.

YES, MAYOR.

SO IT'S VIEWPOINT DISCRIMINATION.

ITEM THREE RELATES TO YOUR COMMITTEES, TASK FORCES AND BOARDS.

I JUST WANTED TO CALL TO YOUR ATTENTION, THERE'S SOME INCONSISTENCY AS IT RELATES SPECIFICALLY TO THE AFRICAN AMERICAN RESOURCE ADVISORY COMMISSION.

THE MEETINGS ARE NOT ALWAYS RECORDED.

AND ON JUNE 6TH, 2023, WHEN YANES BANKS ACTUALLY BRIEFED THE REDUCTION IN AUSTIN TRANSIT PARTNERSHIP, THE LIGHT RAIL SYSTEM, IT WAS GREG UH SMITH, THE COMMISSIONER WHO RECOGNIZED THAT NORTHEAST AUSTIN WOULD NEVER HAVE RAIL IN HIS LIFETIME.

THE STAFF POSTED PART OF THE AUDIO, BUT THEN IT'S SPLICED RIGHT WHEN HE ASKED THE QUESTION.

I WOULD JUST ASK YOU TO RECOGNIZE THAT THERE NEEDS TO BE SOME PARODY AND THAT WHEN YOU DO REVISIT YOUR RULES, I WOULD ASK YOU TO RECOGNIZE THE REMOTE SPEAKERS BECAUSE FOR TODAY'S MEETING, I'LL JUST USE THAT AS AN EXAMPLE.

I DID EMAIL YOU AND I EMAILED THE STAFFER GUERRERO, AND IT SAYS ONLINE THAT YOU CAN ONLY REGISTER FOR ACTION ITEMS. I WAS HERE IN TIME TO SPEAK ON THE PUBLIC COMMENT.

I MENTIONED IT IN THE EMAIL, BUT TECHNICALLY I GUESS I COULDN'T SIGN UP REMOTELY EVEN THOUGH IT WAS IN ADVANCE OF THE 45 MINUTES BEFORE THE MEETING.

SO THE LAWSUIT THAT WAS FILED BY BILL BUNCH DIDN'T ACKNOWLEDGE ANY OF THE REMOTE SPEAKERS.

AND I WANT YOU TO RECOGNIZE THAT IT'S INCONSISTENT.

SO I'M NOT SURE WHAT NEEDS TO HAPPEN AS FAR AS MAKING IT EQUITABLE, BUT THE COMMUNICATION BETWEEN WHEN YOU'RE NOT AT THE MEETING AND WHEN YOU ARE IN A MEETING, UH, PHYSICALLY PRESENT IS DISTURBING.

THE OTHER COMMISSION I WOULD ASK YOU TO RECOGNIZE IS THE COMMUNITY DEVELOPMENT COMMISSION SPECIFICALLY, IT IS CONNECTED TO THE HUD FUNDING.

I WOULD GET YOU TO RECOGNIZE JULY 18TH, 2024.

THAT WAS WHEN YOU ACTUALLY SUBMITTED THE CONSOLIDATED PLAN TO HUD APPROXIMATELY $70 MILLION OVER FIVE YEARS.

BUT THE COMMUNITY DEVELOPMENT COMMISSION, ACCORDING TO THE PUBLIC, THERE'S A PUBLIC PARTICIPATION STATUTE OR ORDINANCE THAT WOULD ALLOW THE COMMENTS IN ADVANCE, BUT MANDY DE MAYO JUST UNILATERALLY SUBMITTED IT, RAN OUT THE CLOCK.

THE SAME THING HAPPENED WITH THE PROJECT CONNECT COMMUNITY ADVISORY COMMITTEE.

SO IF THERE'S GONNA BE TRANSPARENCY, THERE'S GONNA BE A, A PROCESS FOR THE COMMUNITY, THEN OUR INPUT NEEDS TO BE TAKEN INTO CONSIDERATION AS OPPOSED TO STAFF BEING ABLE TO JUST RUN OUT THE CLOCK.

AND IF NOT, THEN THERE NEEDS TO BE SOME VOID ABILITY WHERE THAT ITEM IS DELAYED SO THAT YOU CAN CONSIDER WHAT WE SAY.

[00:50:01]

BUT THOSE ARE JUST TWO SPECIFIC EXAMPLES AND IT HAS HAPPENED CONSISTENTLY WITH THE COMMUNITY DEVELOPMENT COMMISSION.

I WOULD JUST ASK YOU TO RECOGNIZE THAT THAT'S A GOOD TIME NOW BECAUSE THEY'RE CHANGING CHAIRS TO ACTUALLY REVISIT WHAT THE RULES ARE.

I KNOW YOU JUST, UH, AMENDED SOME OF THE RULES, BUT THAT WOULD BE HELPFUL BECAUSE IT'S PRETTY INCONSISTENT AND IT'S DEEPLY DISTURBING BECAUSE THESE ARE VOLUNTEERS.

AND SO IT FEELS LIKE WE'RE JUST ENGAGING IN A MERE EXERCISE AND FUTILITY.

AND I RECOGNIZE THAT YOU WOULD NOT WANT US TO JUST WASTE OUR TIME OR YOURS, BUT IF YOU HAVE ANY QUESTIONS, I'LL GLADLY ANSWER THEM AT THIS TIME.

THANK YOU, MS. JOSEPH.

YOU'RE WELCOME.

THANK YOU, MAYOR.

APPRECIATE YOU BEING HERE.

CERTAINLY.

UM, ALEJANDRO VEGA SPEAKING ON ITEM THREE.

GOOD MORNING.

SO I'M HERE TO TALK TO YOU ABOUT SAVING THE BICYCLE ADVISORY COUNCIL.

UH, TODAY IS A PROPOSAL TO MERGE THE BAC WITH THE URBAN TRANSPORTATION COMMITTEE AS PART OF A GOAL TO SUNSET INACTIVE AND EFFECTIVE AND REDUNDANT BOARDS COMMISSIONS.

AND YOU SPECIFICALLY SAY THAT THIS WILL ACTUALLY REFLECT THE IMPORTANCE OF PEDESTRIAN BICYCLE INFRASTRUCTURE AS KEY TO MOBILITY.

HOWEVER, I THINK THIS IS WRONG BECAUSE THE BAC IS HIGHLY ACTIVE AND DOES NOT MEET CRITERIA FOR ELIMINATION.

MERGING WITH THE UTC WOULD ACTUALLY DIMINISH NOT AMPLIFY CYCLIST REPRESENTATION.

AND THE BAC HAS BEEN RECOGNIZED OFFICIALLY BY THE CITY OF AUSTIN IN, UH, CITY OF RESOLUTION AS A CITY STUDENT LED ORGANIZATION WITH CITY STAFF LIAISON.

AND THE AUSTIN AUSTIN BICYCLE PLAN INCLUDES AN ACTION ITEM TO CONTINUE SUPPORTING BICYCLE ADVISORY COUNCIL.

AND I WILL NOTE THAT THE BICYCLE ADVISORY COUNCIL IS HIGHLY ACTIVE AND WELL SUPPORTED.

WE DON'T SUFFER FROM FREQUENT CANCELLATIONS LIKE WITH QUORUM.

WE ARE SELF-SELECTED BODY.

UH, WE REGULARLY RECEIVE OVER 50 APPLICATIONS FOR 12 POSITIONS.

AND IN THE RECENT AUDIT, THEY ACTUALLY FOUND THAT THE BAC PASSED 18 RECOMMENDATIONS IN THE TIME PERIOD THAT ONLY 7.5 WERE PASSED ON AVERAGE.

WE'VE ALSO RECEIVED OVER 300 SIGNATURES IN FIVE DAYS IN SUPPORT OF KEEPING THE BAC.

AND OUR ROLE IS REALLY UNIQUE AND IMPORTANT IN MY OPINION.

WE HAVE A COMMUNITY FOCUSED MODEL, WHICH ALLOWS US TO TACKLE ISSUES AT A GRANULAR LEVEL THAT UUTC WOULD PROBABLY OVERLOOK.

AND SO JUST IN THE LAST TWO YEARS, WE'VE PASSED 10 UNIQUE ITEMS THAT WERE NOT COVERED BY THE UTC AND I'D REALLY LIKE TO HIGHLIGHT THESE WRITING REVIEWS.

SO WE ACTUALLY WENT OUT AND LIKE RODE SOME INFRASTRUCTURE THAT WAS IMPLEMENTED LIKE THE AIRPORT BOULEVARD CORRIDOR PROJECT NEIGHBORHOOD BIKEWAYS.

AND WE'VE ALSO LOOKED AT MANY OTHER PROJECTS AT DESIGN LEVEL, UH, LEVEL, WHICH THE UTC WOULD PROBABLY NOT BE ABLE TO DO, ESPECIALLY AS A SOBER CONDITION.

AND ITS BUSY SCHEDULE.

IT MAKES IT REALLY ILL SUITED FOR THIS TYPE OF DESIGN LEVEL FEEDBACK.

AND WHAT'S REALLY AT STAKE IS THAT THE CITY HAS AMBITIOUS CLIMATE AND MODE SHIFT GOALS, LIKE 50 50 MO SHARE BY 2039, DOUBLING THE ALL AGES IN ABILITIES NETWORK BY 2033.

AND WE HAVE MAJOR INFRASTRUCTURE PROJECTS ALONG THE PIPELINE.

AND THIS IS ESPECIALLY IMPORTANT BECAUSE BICYCLE DESIGN STANDARDS ARE STILL EVOLVING.

SO I THINK DISSOLVING THE VAC WOULD REMOVE A KEY RESOURCE FOR CITY STAFF WHEN IT'S MOST NEEDED.

SO I ASK YOU INSTEAD TO REFORM, INSTEAD OF ELIMINATE THE BAC, SO I ASKED YOU TO MAKE A MOTION TO PROPOSE AN AMENDMENT TO THE CURRENT ACTION TO MAINTAIN THE BAC, AND INSTEAD WE CAN UPDATE THE BYLAWS OF THE BAC TO CLARIFY OUR MISSION, DIFFERENTIATE FROM THE UTC AND STRENGTHEN OUR TIES BETWEEN THE UTC AND THE BAC, FOR EXAMPLE, IF THERE ARE POLICY LEVEL ITEMS, I THINK THAT'S SOMETHING THAT UTC SHOULD TAKE UP.

IF THERE ARE DESIGN LEVEL AND STAFF LEVEL FEEDBACK, THE BAC IS BETTER SUITED FOR THAT AND WE CAN SAVE STAFF TIME BY REDUCING DUPLICATE PRESENTATIONS.

UM, AND FOR EXAMPLE, FORMALIZING THE, UH, JOINT BAC AND PAC MEETINGS, WHICH WE CURRENTLY DO AROUND 50% OF THE TIME, UH, IN AN EFFORT TO SAVE TIME.

UH, SO YEAH, I'LL TAKE ANY QUESTIONS.

THANK YOU MEMBERS.

ANY QUESTIONS? THANK YOU FOR YOUR INPUT.

BY APPOINTMENTS, BODY APPOINTMENTS, CREATE A WEBSITE TO ARCHIVE RECOMMENDATIONS TO THE MAYOR AND COUNCIL FROM BOARDS AND COMMISSIONS, AND TO ASSESS THE TRANSLATION SERVICES NEEDS OF GOVERNANCE BODIES AND OFFER RECOMMENDATIONS FOR THE, UH, FISCAL YEAR 20 25, 20 26 BUDGET.

APPRECIATE IT.

UM, THOSE ARE ALL THE PEOPLE THAT HAVE SIGNED UP TO SPEAK ON ITEM NUMBER THREE.

SO I'M GONNA TURN TO, UH, COUNCIL MEMBER ALTER, UH, AND RECOGNIZE HIM ON ITEM NUMBER THREE.

AND THEN WE'LL HAVE A DISCUSSION WITH REGARD TO ITEM NUMBER THREE.

DO YOU WANT TO THANK YOU VERY MUCH? HANG ON ONE SECOND.

HANG ON ONE SECOND.

BEFORE WE DO THAT, LET'S HAVE STAFF LAY OUT THE ITEM AND THEN I'LL CALL ON YOU.

I APOLOGIZE.

I'M JUST TRYING TO GET YOU GOOD.

I'M JUST TRYING TO GET YOU TO BED .

SURE.

UM, CHAIR , UM, MEMBERS THIS, I'M MYRNA RIOS, CITY CLERK.

WITH ME IS STEPHANIE HALL, UH, WHO MANAGES THE BOARDS AND COMMISSIONS PROCESSES AND, UM, THE CITY MANAGER'S CHIEF OF STAFF GENESIS GINO.

UM, WE'RE HERE TO PRESENT YOUR, UH, OR OUR FINDINGS ON THE DIRECTION REGARDING THE REVIEW OF THE BOARDS AND COMMISSIONS STRUCTURE.

OKAY, SO THE CITY MANAGER AND THE CITY CLERK WERE INSTRUCTED TO REPORT TO THIS COMMITTEE THE FOLLOWING FEEDBACK TO BE GATHERED FROM ALL BODIES LISTED IN APPENDIX A, TO DEVELOP A REVIEW PROCESS FOR GOVERNANCE BODIES TO REGULARLY EVALUATE THEIR SCOPE AND DUTIES TO CREATE AN ORDINANCE IN THE CITY CODE OUTLINING COUNCIL RESPONSIBILITIES FOR INTERGOVERNMENTAL, UH,

[00:55:01]

WITH THAT, I'M GONNA GO AHEAD AND TURN IT OVER TO STEPHANIE HALL, UM, TO PRESENT ON THE REST.

THANKS MYRNA.

STEPHANIE HALL, CITY CLERK'S OFFICE.

I JUST WANTED TO QUICKLY COVER THE, SOME OF THE THINGS IN THIS DIRECTIVE THAT WE ALREADY DOING AND SOME OF THE STUFF THAT WE HAVE TAKEN CARE OF.

THE FIRST IS THE TRANSLATION SERVICES.

THIS IS SOMETHING THAT WE ALREADY OFFER AND PROVIDE.

WE PROVIDE, UH, INTERPRETATION SERVICES TO BOTH MEMBERS OF COMMISSIONS AS WELL AS MEMBERS OF THE PUBLIC UPON REQUESTED AS NEEDED.

WE ALSO DO PROVIDE TRANSLATION SERVICES FOR WRITTEN DOCUMENTATION AS NEEDED.

WHEN REQUESTED, JUST FOR YOUR INFORMATION, AN APPROXIMATE COST OF A TYPICAL INTERPRETATION FOR A SINGLE MEETING IS ABOUT $600.

THE SECOND WAS THE RECOMMENDATION ARCHIVE.

WHILE THIS IS SOMETHING THAT'S ALREADY BEEN AVAILABLE IN THE PUBLIC SEARCH TO LOCATE BOARD AND COMMISSION RECOMMENDATIONS, WE HAVE CREATED A NEW PAGE THAT OFFERS SOME MORE RO, ROBUST SERPS OPTIONS, LOOKS A LOT MORE LIKE THE DATABASE FOR MEMOS TO MAYOR AND COUNCIL.

AND THAT PAGE IS ACTUALLY LIVE AS OF THIS MORNING, SO YOU CAN FIND IT ON THE BOARD AND COMMISSION WEBPAGE.

I THINK WE EVEN KIND OF HIGHLIGHTED IT THERE.

SO YOU CAN CLICK THAT AND SEARCH THROUGH ALL THE ARCHIVED RECOMMENDATIONS.

AND THE NEXT IS THE APPOINTMENTS TO INTERGOVERNMENTAL BODIES.

THE INTENTION HERE IS THAT WE ADD A SECTION OF CODE TO ESTABLISH THAT PROCESS TO CODIFY THE PROCESS.

AND OUR GOAL IS TO MIRROR WHAT IS ALREADY OUTLINED FOR THE MEMBERSHIP OF COUNCIL COMMITTEE.

SO WE'LL CREATE A NEW SECTION OF CODE THAT MIRRORS THAT TO CODIFY HOW WE MAKE THE APPOINTMENTS OF COUNCIL TO INTERGOVERNMENTAL BODIES.

THE NEXT COUPLE THINGS ARE, ARE DIRECTLY RELATED TO SOME OF THE PROPOSED SUGGESTIONS IN THE APPENDIX THAT WAS INCLUDED IN THE RESOLUTION.

THIS FIRST PAGE HERE IS TALKING ABOUT THE BODIES THAT WILL BE DISSOLVED BECAUSE OF INACTIVITY.

THESE ARE BODIES THAT HAVE BEEN INACTIVE FOR SOME TIME, AND IT'S JUST A MATTER OF CLEANING THOSE UP, NOTING THAT ON THE WEBPAGE, ET CETERA, ET CETERA.

THE NEXT IS THE RECOMMENDATIONS, AND THESE ARE THE RECOMMENDATIONS BASED ON THE UPDATED APPENDIX.

SO THERE WERE SOME SLIGHT CHANGES TO THE ORIGINAL APPENDIX A THAT WAS INCLUDED IN THE RESOLUTION AS THE VERSION IS NOW.

SO THAT IS WHAT WE'RE LOOKING AT HERE.

UH, THE, THESE ARE JUST SOME OF THE OUTLINES THAT ARE IN THAT APPENDIX.

FIRST, WE WOULD CREATE AN URBAN MOBILITY COMMISSION THAT WOULD INCORPORATE THE URBAN TRANSPORTATION COMMISSION, THE PEDESTRIAN ADVISORY, AND THE BICYCLE ADVISORY COUNCIL.

UH, NEXT WE WOULD CREATE AN ECONOMIC OPPORTUNITY COMMISSION BY INCORPORATING THE, WHICH IS NOW CALLED ACTUALLY THE TECHNOLOGY COMMISSION, UH, THE ECONOMIC PROSPERITY COMMISSION, AND THE SMALL BUSINESS ENTERPRISE ADVISORY COMMITTEE.

AND THE OTHER PIECE, TOO IS TO BURGE THE BOND OVERSIGHT INTO THE PLANNING COMMISSION.

A COUPLE MORE RECOMMENDATIONS THAT ARE IN THAT REVISED APPENDIX A WOULD ALSO BE TO MERGE INTO THE DOWNTOWN COMMISSION, THE SOUTH CENTRAL WATERFRONT ADVISORY BOARD AND THE TOURISM COMMISSION.

THERE'S ALSO RECOMMENDATION TO UPDATE SOME MEMBERSHIP REQUIREMENTS ON THE AIRPORT ADVISORY COMMISSION.

THERE IS LIKE AN OUTLINE OF THE MEMBERSHIP REQUIREMENTS IN THIS BODY, AND THEY'RE A BIT OUTDATED FROM WHEN THIS COMMISSION FIRST STARTED.

SO WE WOULD LIKE TO REVIEW THOSE AND UPDATE THOSE MEMBERSHIPS AS WELL, THOSE REQUIREMENTS.

AND THEN FINALLY, THERE'S A REQUEST TO REASSIGN THE ROLES IN BOTH THE PLANNING COMMISSION AND THE ZONING AND PLANNING COMMISSION.

THIS IS SOMETHING THAT DOES REQUIRE SOME ADDITIONAL STEPS AS IT WOULD REQUIRE SOME UPDATES TO THE LAND DEVELOPMENT CODE.

AND WITH THAT, I WILL TURN IT OVER TO GENESIS, WHO WILL TALK ABOUT THE FEEDBACK IN THE SURVEY.

GOOD MORNING CHAIR MEMBERS OF THE COMMITTEE.

GENESIS GINO, CHIEF OF STAFF TO THE CITY MANAGER.

SO AS DIRECTED IN THE IFC, WE CONDUCTED OR SOLICITED FEEDBACK FROM MEMBERS OF THE IMPACTED BOARDS AND COMMISSIONS, AND WE RECEIVED 48 RESPONSES DURING THE TWO WEEK PERIOD FROM JANUARY 15TH THROUGH JANUARY 31ST, IN WHICH WE DISTRIBUTED THE, THE SURVEY.

NOW, I WILL NOTE THAT, UH, WE USE THE ORIGINAL LIST IN THE APPENDIX A.

UM, AND SO THERE ARE MORE RESPONSES THAN THE SUMMARY OF THE, UM, UPCOMING SLIDES BECAUSE ADDITIONAL BOARDS AND COMMISSIONS WERE INCLUDED IN THE ORIGINAL DISTRIBUTION, BUT THEY WERE REMOVED IN THE SECOND ROUND OF THE APPENDIX A THAT WAS POSTED, I THINK, A FEW RE A FEW WEEKS AGO BY COUNCIL MEMBER ALTER'S OFFICE.

UM, SO WE ASKED THREE QUE THREE KEY QUESTIONS IN THE SURVEY.

IS THERE ANOTHER BODY THAT ALIGNS WITH OR IS SIMILAR TO THE ROLE AND WORK OF THE BOARD OR COMMISSION YOU SERVE? DO YOU SEE THE POTENTIAL MERGER OF CERTAIN BOARDS OR COMMISSIONS AS POSITIVE, NEGATIVE, OR NEUTRAL? DO YOU SEE ANY GAPS IN IMPORTANT POLICIES THAT ARE NOT CURRENTLY COVERED BY A BOARD OR COMMISSION? THE NEXT FEW SLIDES WILL GO OVER THE RESPONSES BY THE IMPACTED BOARDS IN THE UPDATED APPENDIX

[01:00:01]

A TO THE RESOLUTION.

SO THE FIRST ONE IS THE AIRPORT ADVISORY COMMISSION, WHICH IS GOING TO CHANGE TO UPDATE THE CURRENT NEEDS FOR, UH, FOR THE COMMISSION.

WE RECEIVED TWO RESPONSES, AND I'M GONNA FOCUS ON THE, UM, IMPACT OR THE HOW, WHETHER OR NOT THEY SEE THE POTENTIAL MERGER OF THE CERTAIN BOARDS OR COMMISSION AS POSITIVE, NEGATIVE, OR NEUTRAL.

IN THIS INSTANCE, BOTH RESPONSES INDICATED THEY SAW THE MERGER AS NEUTRAL.

UH, THE, ALTHOUGH ONE NOTED THAT RESIDENTS AND BUSINESSES ADJACENT TO THE SOUTH WILL BE SILENCED FOR THE BICYCLE ADVISORY COMMISSION, WE RECEIVED THREE RESPONSES.

AS A REMINDER, THIS WOULD BE MOVED OR MERGED INTO THE URBAN MOBILITY COMMISSION.

SO WE RECEIVED THREE RESPONSES, ALL NEGATIVE, UM, PRIMARILY INDICATING THAT THE LACK OF SPECIFICITY AND DETAIL ANALYSIS WOULD NOT BE, UM, ALL WOULD NOT BE POSSIBLE BY MERGING THE BICYCLE ADVISORY COMMISSION INTO JUST ONE, UH, INTO THE URBAN MOBILITY COMMISSION.

THE NEXT IS THE MERGING OF, OR THE INCORPORATION OF THE BOND OVERSIGHT COMMISSION INTO THE PLANNING COMMISSION.

WE RECEIVED A TOTAL OF FOUR RESPONSES.

TWO WERE POSITIVE, ONE WAS NEGATIVE, AND ONE WAS NEUTRAL.

THE NEXT IS THE NOW NAMED TECHNOLOGY COMMISSION, WHERE WE RECEIVED ONE RESPONSE.

THIS COMMISSION WOULD BE MERGED INTO THE ECONOMIC OPPORTUNITY COMMISSION.

THEY NOTED THAT THEIR RESPONSE WAS NEUTRAL, BUT THEY'VE PROVIDED FURTHER FEEDBACK INTO THE THIRD QUESTION SAYING THAT, UM, AND IN THE FIRST QUESTION, THAT THIS IS THE ONLY COMMISSION THAT FOCUSES ON DIGITAL EQUITY RELATED INITIATIVES AND ON TECHNOLOGY AND INNOVATION, UM, PROJECTS IN THE CITY.

NEXT IS THE DOWNTOWN COMMISSION, WHICH RECEIVED FOUR RESPONSES.

AS A REMINDER, THIS ONE WOULD BE ABSORBED, UH OH.

THE DOWNTOWN, THE DOWNTOWN COMMISSION WOULD ACTUALLY ABSORB THE SOUTH CENTRAL WATERFRONT ADVISORY BOARD AND THE TOURISM COMMISSION.

UH, IT RECEIVED FOUR RESPONSES.

THREE WERE POSITIVE AND ONE WAS NEUTRAL.

NEXT IS THE ECONOMIC PROSPERITY COMMISSION RECEIVED TWO RESPONSES, BOTH, UH, INDICATED IT WAS NEGATIVE.

AGAIN, THIS WOULD BE ABSORBED INTO THE ECONOMIC OPPORTUNITY COMMISSION IN CONJUNCTION WITH THE TECHNOLOGY COMMISSION AND THE MINORITY BUSINESS ENTERPRISE AND SMALL BUSINESS, UH, COMMISSION.

NEXT IS THE PEDESTRIAN ADVISORY COUNCIL.

WE RECEIVED ONE RESPONSE.

AGAIN, THIS WOULD BE INCORPORATED INTO THE URBAN MOBILITY COMMISSION.

THE ONE RESPONSE WAS NEUTRAL TO THE INCORPORATION.

NEXT IS PLANNING COMMISSION.

THIS AGAIN, WOULD ABSORB THE BOND OVERSIGHT COMMISSION.

WE RECEIVED FOUR RESPONSES.

TWO WERE NEGATIVE, AND TWO WERE POSITIVE.

THEN THE NEXT WOULD BE THE SOUTH CENTRAL WATERFRONT ADVISORY BOARD BEING MERGED INTO THE DOWNTOWN COMMISSION RECEIVING ONE RESPONSE, UM, IN A STATING IT WAS NEUTRAL.

NEXT IS THE TOURISM COMMISSION, WHICH RECEIVED FOUR RESPONSES.

TWO WERE NEGATIVE, AND TWO WERE POSITIVE.

AGAIN, THIS IS GOING TO BE INCORPORATED INTO THE ECONOMIC OPPORTUNITY COMMISSION.

THE NEXT ONE IS THE URBAN TRANSPORTATION COMMISSION.

IT RECEIVED THREE RESPONSES.

THIS, AGAIN, WOULD BE INCORPORATED INTO THE URBAN MOBILITY COMMISSION.

TWO WERE NEGATIVE AND ONE WAS POSITIVE.

AND FINALLY, THE ZONING AND PLANNING COMMISSION RECEIVED THREE RESPONSES.

ONE WAS NEUTRAL, UH, AND TWO WERE POSITIVE.

SO THE NEXT FEW SLIDES THAT I WILL GO OVER IS THE REVIEW PROCESS AS REQUESTED TO CREATE A FRAMEWORK OF HOW WE ASSESS SUNSETTING SOME OF THE BOARDS AND COMMISSIONS.

UH, WE ALREADY DO HAVE A PROCESS AS PER THE CITY CODE.

ONE IS IF A COMMISSION HAS FAILED TO CONVENE A MEETING FOR A PERIOD OF SIX MONTHS, THE AUDIT AND FINANCE COMMITTEE SHALL MAKE A RECOMMENDATION TO THE CITY COUNCIL ON WHETHER OR NOT TO CONTINUE THE BOARD.

AND THEN THE SECOND ONE IS THAT EVERY BOARD OR COMMISSION IS REQUIRED TO FILE AN ANNUAL INTERNAL REVIEW AND REPORT DETAILING THE BOARD'S ACTION AND FURTHERANCE OF THEIR MISSION DURING THE YEAR, AS WELL AS THE GOALS AND OBJECTIVES, OBJECTIVES FOR THE COMING YEAR.

UH, THE NEXT FEW SLIDES, LIKE I SAID, SO WE MODELED THE THIS PROPOSED ASSESSMENT FRAMEWORK AFTER THE STATE'S, TEXAS SUNSET ADVISORY COMMISSION AND REVISE SOME OF THE QUESTIONS TO REALLY FIT WHAT OUR BOARDS AND COMMISSIONS DO.

SO I'LL WALK US VERY QUICKLY THROUGH THE PROPOSED LANGUAGE.

THE FIRST ONE IS REALLY IDENTIFYING BOARDS OR COMMISSIONS FOR REVIEW.

QUESTIONS INCLUDE, DOES THE BOARD OF COMMISSION SERVE AN IMPORTANT PUBLIC PURPOSE? UM, HAS THE BOARD OR COMMISSION BEEN SUBJECT TO REGULAR REVIEW AND ASSESSMENT BY CITY COUNCIL? THE SECOND IS A SELF EVALU EVALUATION.

WHAT IS THE BOARD OR COMMISSION'S OVERALL PERFORMANCE IN MEETING ITS OBJECTIVES? HOW EFFECTIVE

[01:05:01]

AND EFFICIENT IS THE BOARD IN DELIVERING ON THEIR SERVICES? THE NEXT SEC SECTION WOULD BE PUBLIC INPUT AND STAKEHOLDER CON CONSULTATION.

ARE THERE ANY SIGNIFICANT CONCERNS OR RECOMMENDATIONS FROM THE PUBLIC OR IMPACTED GROUPS ABOUT SUN SETTING THESE BOARDS OR COMMISSION? IS THE BOARD OR COMMISSION MEETING THE NEEDS OF ITS BENEFICIARIES, OR ARE THERE GAPS IN SERVICE? THE NEXT IS EVALUATION OF BOARDS OR COMMISSION'S PERFORMANCE.

ARE THERE RESOURCES BEING USED EFFICIENTLY? WHAT PERFORMANCE METRICS OR DATA INDICATE WHETHER THE BOARD OR COMMISSION IS SUCCESSFUL? THE NEXT IS LEGAL AND REGULATORY CONSIDERATIONS.

DOES THE BOARD OR COMMISSION HAVE ANY LEGAL MANDATES OR STATUTORY OBLIGATIONS THAT MUST BE ADDRESSED BEFORE SUNSETTING? UH, SECTION SIX WOULD BE ASSESSMENT OF NEED AND PUBLIC VALUE.

COULD OTHER BOARDS OR COMMISSIONS TAKE OVER THE FUNCTIONS OR SERVICES OF THIS BOARD OR COMMISSION? THE NEXT WOULD BE IMPACT ON PUBLIC SERVICES AND EQUITY.

WILL ELIMINATING THE OR RESTRUCTURING THE BOARD OR COMMISSION HARM, VULNERABLE OR MARGINALIZED GROUPS.

AND THEN THE FINAL RECOMMENDATIONS AND LEGISLATIVE ACTION WOULD BE, SHOULD THE BOARD OR COMMISSION BE RESTRUCTURED OR ABOLISHED ENTIRELY, OR ARE THERE IMPROVEMENTS AND REFORMS NEEDED FOR CONTINUED SERVICES? SO AGAIN, THOSE PAST FEW SLIDES FOR THE PROPOSED FRAMEWORK ARE JUST THAT PROPOSED FRAMEWORKS FOR CITY COUNCIL OR FOR THE COMMITTEE TO CONSIDER, UM, THAT THEY'RE NOT SET IN STONE.

STAFF IS OPEN AND READY TO WORK WITH CITY COUNCIL TO REVISE THAT, TO FIT THE NEEDS FOR HOW THEY WANT TO REVIEW OUR BOARDS AND COMMISSIONS.

AND AGAIN, THO THAT'S ASSESSMENT WOULD BE USED BY INTERNAL STAFF AND THE BOARDS AND COMMISSIONS THEMSELVES IN RESPONDING TO THEIR EFFECTIVENESS, DOING SELF-EVALUATION, THAT SUCH.

AND SO WITH THAT, I WANNA GO BACK TO SLIDE TWO, JUST TO GO OVER THE IFC IN TERMS OF, UM, NEXT STEPS.

OKAY, THERE WE GO.

JUST A REMINDER OF WHERE WE ARE AND ACTIONS REQUESTED OF THE RESOLUTION.

THE FIRST ONE WE DID CONDUCT THE SURVEY.

WE SOLICITED FEEDBACK.

UM, THE SUNSET REVIEW PROCESS, THAT IS THE PROPOSED ASSESSMENT FRAMEWORK THAT IS BEFORE YOU, UH, COMING, COMING BEFORE US IN THE FUTURE WILL BE THAT DRAFT ORDINANCE FOR THE SINGLE SECTION FOR THE APPOINTMENT TO INTERGOVERNMENTAL BODIES.

WE HAVE COMPLETED ITEM NUMBER FOUR, DEVELOPING THAT SINGLE WEBSITE THAT ARCHIVES THE RECOMMENDATIONS.

AND THEN NUMBER FIVE, WE HAVE EXISTING TRANSLATION SERVICES, UH, AS INDICATED BY THE CLERK'S OFFICE.

SO WITH THAT, THAT CONCLUDES MY PRESENTATION, MAYOR, UM, AVAILABLE FOR QUESTIONS.

THANK YOU VERY MUCH.

THANK ALL OF YOU FOR THAT PRESENTATION.

ANYBODY HAVE QUESTIONS? UH, YES.

COUNCIL MEMBER.

THANKS, GENESIS.

ONE QUICK QUESTION.

UH, IT LOOKS LIKE YOU DID A PRETTY THOROUGH JOB FROM WHAT I COULD TELL OF, UH, QUERYING THE RESPONSES FOR PEOPLE ABOUT THE INDIVIDUAL, UM, BOARD AND COMMISSION CHANGES.

DID YOU ASK ANYBODY ABOUT SOME OF THE RULE CHANGES THAT HAVE BEEN PROPOSED ALSO IN TERMS OF CHANGING FINAL AGENDA APPROVAL? THAT WAS NOT PART OF THE SURVEY.

UM, ON THAT NOTE, NOT TO DERAIL US ON THIS TOPIC, BUT IN THE WORK PLAN WHERE WE HAD CLERK UPDATES, I THINK THAT ITEM FROM THE CITY CLERK'S OFFICE WOULD BE GOOD TO COME TO THIS COMMITTEE.

AND WE SHOULD VET THE CLERK'S RECOMMENDATIONS THROUGH THIS COMMITTEE BEFORE IT COMES TO A COUNCIL AGENDA.

AND SO I JUST WANNA FLAG THAT PARTICULAR ITEM.

I, I THINK IT IS POSTED FOR NEXT WEEK, UH, FOR COUNCIL CONSIDERATION.

BUT FOR THIS, UM, THANK YOU SO MUCH.

I'M REALLY PLEASED TO SEE THE MEMO.

UM, I MEAN, THE RECOMMENDATION FROM THE BOARDS AND COMMISSION TRACKER ONLINE, I THINK THAT IS GONNA GO A LONG WAY WITH THE PUBLIC AND, AND WILL BE APPRECIATED BY EVERYONE.

UM, COLLEAGUES, MY CONCERNS WITH THE RECOMMENDATIONS THAT ARE PROVIDED IN HERE.

I'M SURE YOU ALL HAVE HEARD FROM MEMBERS OF THE PUBLIC.

WE HAD ONE PERSON TESTIFY TODAY.

I'VE HEARD FROM MY COMMISSIONERS ARE AROUND SOME OF THESE POTENTIAL MERGERS.

UM, SO I CERTAINLY CANNOT SUPPORT MERGING SOME OF THESE COMMISSIONS AND WOULD LIKE FURTHER CONSIDERATION OF HOW THAT SHOULD LOOK LIKE.

MORE TIME FOR THE COMMUNITY TO WEIGH IN.

UM, I THINK WE'RE POSTED FOR POSSIBLE ACTION TODAY ON THIS ITEM, BUT JUST WANTED TO, TO FLAG THAT WE'VE HAD SEVERAL, UH, COMMISSIONERS SPEAK OUT AGAINST THESE POTENTIAL CHANGES.

AND I WOULD FEEL UNCOMFORTABLE MOVING FORWARD WITH THIS RECOMMENDATION AT THIS TIME.

I SEE YOUR HAND UP AFTER WE FINISH SOME OF THE, UH, SOME OF THE COMMITTEE MEMBERS.

UH, WHAT I'M GONNA DO IS GO TO THE, UH, COUNCIL MEMBER ALTER, UH, FOR ANY COMMENT.

AND COUNCIL MEMBER ROBERT MADISON,

[01:10:01]

AND I'LL, I'LL RECOGNIZE YOU IF THAT'S ALL RIGHT.

COUNCIL MEMBER ALTER.

THANK YOU VERY MUCH.

UM, YOU KNOW, WE REALLY WANTED TO START A PROCESS TO KIND OF CONTINUE ON THE, THE GOOD GOVERNANCE TREND WE HAVE, UH, BEEN ON OVER THE PAST TWO YEARS, WHETHER THAT'S OUR RULES OR CHARTER AMENDMENTS, JUST REALLY MAKING SURE THAT OUR GOVERNMENT IS OPERATING EFFECTIVELY, UH, AND EFFICIENTLY.

AND SO, UM, YOU KNOW, THAT'S WHY THIS LIST WAS PUT FORWARD.

AND, AND WE DID GET A LOT OF PUBLIC FEEDBACK, AND SO WANTED TO KIND OF, AS WE DID TRIM THE, THE STARTING POINT FOR DISCUSSION.

BUT IT IS JUST A STARTING POINT.

YOU KNOW, YOU, I HEARD, UH, SOME OF THE SAME CONCERNS THAT I KNOW COUNCIL MEMBER FUENTES HAS JUST, UH, MENTIONED.

AND ULTIMATELY, YOU KNOW, IT WOULD BE MY DESIRE AND SUGGESTION AT, AT THIS STAGE OF THE PROCESS TO MOVE FORWARD WITH THE TYPES OF THINGS WHERE THERE'S GENERAL CONSENSUS.

I, I THINK, YOU KNOW, THERE WILL ALWAYS BE POTENTIALLY ONE OR TWO, TWO INDIVIDUALS WHO MIGHT DISAGREE.

AND, AND WE HAVE TO MAKE A DECISION AS A BODY IF WE'RE GONNA REQUIRE UNANIMITY AMONGST THE PUBLIC OR IF WE CAN, UH, HAVE A LITTLE BIT OF, UH, DETRACTION.

BUT OTHERWISE, I THINK THAT, THAT THE STAFF HAS REALLY LAID OUT A GREAT PROCESS FOR US TO REVIEW THESE BODIES, WHETHER IT'S FOR FUTURE CONSOLIDATION OR JUST SCOPE, UH, ADJUSTMENT, UH, THAT WILL ALLOW FOR THESE BOARDS AND COMMISSIONS TO ULTIMATELY BE MORE EFFECTIVE.

AND I, THAT'S THE GOAL, IS TO NOT GET RID OF ANYBODY'S BOARD OR COMMISSION, BUT TO MAKE THEIR WORK MORE EFFECTIVE AND TO MAKE IT SO THAT STAFF IS NOT HAVING TO GO TO THREE DIFFERENT BODIES AND MAKE THE SAME PRESENTATION.

IT TAKES A LOT OF TIME, A LOT OF RESOURCES FOR STAFF TO GO TO THESE 50 PLUS BOARDS AND COMMISSIONS.

AND SO I THINK WE SHOULD CONTINUE TO TRY TO MAKE SURE THAT THAT WORK IS AS VALUABLE AS IT SHOULD BE.

AND THAT'S PRETTY MUCH ALL I'VE GOT.

I, I DON'T KNOW HOW WE WANT TO, TO MOVE FORWARD.

IF WE, I, I DON'T THINK WE HAVE TO MAKE ANY KIND OF RECOMMEND RECOMMENDATION TODAY.

UH, IF THERE IS BROAD CONSENSUS, GREAT.

IF NOT, UH, I THINK WE CAN WORK THROUGH THESE ISSUES AS, AS A COMMITTEE AND THEN ULTIMATELY MAKE RECOMMENDATIONS TO THE COUNCIL.

THANK YOU, COUNCIL MEMBER.

UM, MY, MY SUGGESTION, MY, MY SENSE IS THAT, THAT WE'RE, IS THAT THERE NEEDS TO BE SOME ADDITIONAL WORK DONE BEFORE WE GO FORWARD ON THIS.

UM, BUT WE OUGHT TO HAVE THE DISCUSSION AS MUCH AS WE CAN.

AND, UH, COUNCIL MEMBER HARPER MADISON, YOU HAD YOUR HAND UP AND I, I, I DO APPRECIATE YOUR, UH, PARTICIPATING IN THE COMMITTEE MEETING, UH, PARTICULARLY AS A NON COMMITTEE MEMBER.

SO THANK YOU FOR BEING HERE.

DO YOU WISH TO SAY SOMETHING? YES, SIR.

THE CHAIR OF THE HOUSING AND PLANNING COMMITTEE.

I APPRECIATE BEING RECOGNIZED, AND THANK YOU ALL FOR HAVING ME JOIN YOUR MEETING THIS AFTERNOON.

SO MY, MY COMMENTS ARE IN, UH, ALIGNMENT WITH MAYOR PER TIM'S COMMENTS, BUT I, I'VE SPOKE TO THEM EXPLICITLY ON THE MESSAGE BOARD THIS MORNING.

SO MY SPECIFIC CONCERNS WERE AROUND THE COMBINATION OF THE COMMUNITY TECHNOLOGY COMMITTEE AND THE ECONOMIC OR COMMISSION AND THE ECONOMIC COMMISSION, AND THEN SUBSEQUENTLY THE RESOURCE MANAGEMENT COMMISSION BEING COMBINED.

UM, UH, FORGIVE ME, UM, THE COMMISSION, IT WAS PROPOSED TO BE COMBINED WITH THIS SLIP IN MY MIND RIGHT NOW, BUT THE COMBINATION OF THE TWO, I THINK IS, IS NOT CONGRUENT WITH THE PURPOSE OF THE BODY.

SO TO YOUR POINT, MR. MAYOR, I THINK THERE'S MORE WORK FOR US TO DO, JUST IN CONSIDERATION OF, UH, COUNCIL MEMBER AND VICE CHAIR ALTER'S, UM, CONTRIBUTION, WHICH I REALLY APPRECIATE THAT HE SAID.

THIS IS JUST THE START.

I THINK IT'S A CONTINUOUS CONVERSATION THAT WE SHOULD BE HAVING.

I CERTAINLY INTEND TO BE HAVING IN THE NEXT TWO YEARS AS I CLOSE OUT MY TERM, AROUND EFFICIENCY AND PROTOCOL.

AND I REALLY APPRECIATE THAT.

I FEEL LIKE, UM, MR. MAYOR, BETWEEN YOU AND THE MANAGER, THAT'S A LOT OF THE DIRECTION WE'RE TAKING IN 25, AND I REALLY APPRECIATE THE ENERGY.

UM, I ALSO WANTED TO SAY THAT I APPRECIATE THE TRACKER OPPORTUNITY.

I THINK THAT'S GONNA BE REALLY CRITICAL FOR THE COMMUNITY AND FOR US TO BE ABLE TO TRACK, UM, RECOMMENDATIONS.

UM, BUT THEN I ALSO WANTED TO RECOMMEND OR, UM, UH, REQUEST RATHER, UH, SOME JOINT COMMITTEE MEETING OPPORTUNITIES SPECIFICALLY BASED ON, UM, FUTURE AGENDA ITEMS FOR THIS BODY TO CONSIDER.

THEY INCLUDE THE NORTHEAST SERVICE CENTER, UM, WHICH OBVIOUSLY IS DIRECTLY REFLECTIVE OF CONCERNS THAT I HAVE AS A COUNCIL MEMBER, BUT ALSO FOR

[01:15:01]

I'D SAY THIS, THE NORTHEAST PLANNING DISTRICT, UM, TRIGGERS ARE DIRECTLY AFFECTED BY NORTHEAST SERVICE CENTER CONSIDERATIONS.

SO FOR Y'ALL'S JULY 16TH MEETING, UH, ON, UH, UH, PFC PROJECTS, I REALLY LOVE THE OPPORTUNITY TO EITHER, UH, CONTRIBUTE LIKE THIS OR, UH, CONSIDERATIONS AROUND A JOINT BODY MEETING.

UM, THE SAME FOR PROSPECTIVE REDEVELOPMENT OPPORTUNITIES IN CONTEXT WITH COLONY PARK, UM, AND ANY ADDITIONAL UNFORESEEN PROJECTS, UM, THAT THE CFO AND THE MAYOR WILL BE BRINGING FORWARD ON AUGUST 20TH.

JUST TO, UM, THE VICE CHAIR'S POINT, ANY OPPORTUNITY FOR US TO CONSOLIDATE, UM, THE EXPRESSION OF CONCERNS AND CONSIDERATIONS AND, UM, PRESENTATIONS BY STAFF.

I'M ALL THE WAY HERE FOR, UM, SO JUST WANTED TO BRING THOSE THINGS TO Y'ALL'S ATTENTION.

THANK YOU FOR THE TIME.

I APPRECIATE IT.

APPRECIATE YOU.

THANK YOU VERY MUCH.

WELL, LET ME ASK A COUPLE OF QUESTIONS ABOUT MOVING FORWARD, UH, BECAUSE I DON'T WANT TO JUST LEAVE IT, THAT WE'RE, WE'RE NOT DOING SOMETHING TODAY.

UM, FIRST OF ALL, IT'S MY SENSE, AND I'LL ASK THE COMMITTEE, UH, IF THEY AGREE WITH THIS, BUT IT'S MY SENSE THAT, THAT Y'ALL DID A GOOD JOB OF REACHING OUT AS, AS THE IFC REQUESTED YOU DO.

BUT YOU DID A REALLY GOOD JOB OF SAYING, ALL RIGHT, WE'RE OPEN FOR SURVEY RESPONSES.

HERE'S A SURVEY, UH, AND NOW WE, WE NEED YOUR INPUT.

BUT YET MY SENSE IS BASED UPON THE NUMBER OF COMMISSIONERS WE HAVE AND THE RESPONSE WE GOT, IT WAS A RELATIVELY SMALL RESPONSE OF SOMETHING REALLY BIG AND IMPORTANT.

AND THEN ONCE THAT WAS OVER AND IT LOOKED LIKE SOMETHING MIGHT HAPPEN, THEN WE GOT A LOT OF RESPONSE.

UM, THAT AT LEAST IS MY SENSE.

MY QUESTION WOULD BE, AND IT'S REALLY JUST A QUESTION TRYING TO GET, UH, YOUR ADVICE IS NOW THAT, THAT A STEP, ANOTHER STEP HAS BEEN TAKEN WHERE THERE'S EVEN, YOU KNOW, SOME PROPOSED TENTATIVE RECOMMENDATIONS, WOULD THERE BE A WAY, AND HOW MUCH PAIN WOULD THIS CAUSE FOR US TO SAY, ALL RIGHT, WE REALLY DO NEED, WE REALLY DO NEED YOUR INPUT, AND HERE'S, HERE'S THE ANOTHER SURVEY, UM, THAT, THAT GETS INPUT FROM YOU SO THAT WE, WE WOULD HAVE THAT AS WE TRY TO MAKE THE DECISION GOING FORWARD.

CAN I RESPOND, MAYOR, PLEASE? THAT'S, CAN I, UM, OFFER, I'M BEGGING YOU TO WITH THE PROPOSED ASSESSMENT FRAMEWORK.

I SAY WE FINALIZE THAT WITH THE COMMITTEE MOVING FORWARD, THEN WITH THE IMPACTED BOARDS AND COMMISSIONS, USE THAT FINALIZED FRAMEWORK AND WORK DIRECTLY WITH THE CHAIRS OF THOSE BOARDS AND COMMISSIONS.

THAT'S GREAT.

TO THEN PUT IT ON THEIR FUTURE AGENDA AND BE RESPONSIVE TO THOSE ASSESSMENT QUESTIONS, GIVES US MORE OF A BIGGER PICTURE OF THE WORK THAT THEY DO AND THE IMPACT TO OUR COMMUNITIES IF THEY ARE DISSOLVED OR INCORPORATED INTO ANOTHER BOARD OR COMMISSION.

WELL, I THINK THAT'S A, A FAR BETTER RECOMMENDATION THAN MY RAMBLING QUESTION HAD.

SO, UH, I MEAN, MEMBERS, HOW DO YOU ALL FEEL ABOUT THAT? COMMENTS ON THAT? YES, THAT SOUNDS GOOD.

YES, COUNCILOR UCHIN.

SO I'M JUST WONDERING, IS IT POSSIBLE FOR US TO AT LEAST MAKE A RECOMMENDATION ON THE APPENDIX A ITEMS THAT, SAY THAT AGAIN? I'M SORRY.

IS IT POSSIBLE FOR US? I THINK MAYBE THE REASON SHE COULDN'T HEAR YOU, YOU, YOU'RE TALKING SO SOFTLY.

YEAH, SORRY.

I'M WONDERING WHETHER WE CAN MAKE A RECOMMENDATION ON THE APPENDIX A ITEMS, WHICH I CAN'T IMAGINE OR PARTICULARLY CONTROVERSIAL, AND I'VE HEARD NO FEEDBACK ON, UM, THAT SUGGESTS THAT THAT WOULD BE A, YOU KNOW, A, A BAD DIRECTION FOR US TO PROCEED IN VERSUS GETTING MORE INFORMATION FROM OTHER MEMBERS OR CONSOLIDATING THE FEEDBACK THAT WE'VE COLLECTIVELY HEARD FROM OUR OWN, UM, UH, APPOINTEES AND PEOPLE IN THE COMMUNITY.

LIKE, CAN WE, CAN WE AT LEAST TAKE ACTION ON THAT ITEM AT THIS STAGE? I'M NOT SURE WHAT, I'M NOT SURE I UNDERSTAND WHAT IT IS.

YOU'RE SAYING THAT, DO YOU WANT TO VOTE ON ALL OF THESE RECOMMENDATIONS? NO, NO.

THERE'S APPENDIX A, WHICH IS JUST THE INACTIVE, UH, COMMISSIONS THAT DON'T, I'M NOT SURE MAKES ANY SENSE TO CONTINUE THOSE.

I'VE GOT TWO APPENDIX A'S APPARENTLY.

OH, OKAY.

THEN, THEN THAT'S, I'M REFERRING TO THE APPEND SAVE YOU, YOU'RE THE INACTIVE BODIES.

YOU'RE, YOU'RE TALKING ABOUT THE, UH, JUST REMOVING THE INACTIVE BODIES.

YEAH, THAT SEEMS LIKE LOW HANGING FRUIT FROM MY PERSPECTIVE.

LET ME ASK THIS QUESTION.

THE DETERMINATION THAT THEY'RE INACTIVE, AT LEAST THE, THE, THE DOCUMENT I'M LOOKING AT, AND THIS MAY BE A SUMMARY DOCUMENT THAT I'M LOOKING AT.

SO, UH, IT SAYS IT'S PER THE CLERK'S OFFICE THAT THIS IS INACTIVE.

DOES THAT FOLLOW THE PROCESS THAT YOU'VE OUTLINED FOR A SUN SETTING? OKAY.

THEY DON'T, THEY'RE JUST, THESE ARE BODIES THAT JUST HAVE BEEN INACTIVE FOR SOME TIME, EITHER FORMALLY OR INFORMALLY.

SO, SO MY ONLY RECOMMENDATION WOULD BE THAT IF, IF STAFF IS RECOMMENDING

[01:20:01]

A PROCESS FOR SUN SETTING, IN OTHER WORDS, LETTING THE SUN SET ON THEM, WE, WE FOLLOW THAT PROCESS AND MAKE SURE IT FITS THAT PROCESS BEFORE WE TAKE THAT ACTION.

UM, I'M, I'M NOT OPPOSED AT ALL TO TAKING ACTION ON SOME, AN ENTITY THAT'S BEEN INACTIVE, BUT IF WE'RE GETTING READY TO CREATE A NEW PROCESS FOR SUNSET, I THINK WE OUGHT TO FOLLOW THAT PROCESS.

DOES THAT MAKE SENSE? NO, THAT MAKES SENSE TO ME TOO.

OUTLINED IT, TO GET THAT ADDITIONAL INPUT.

YES.

COUNCILOR VELA, AGAIN, I WOULD WANT TO THANK COUNCIL MEMBER ALTER FOR, UH, INITIATING THIS ITEM.

HONESTLY, THIS IS SOMETHING THAT, THAT HAS BEEN DISCUSSED FOR A LONG TIME.

I THINK THERE'S BEEN A NUMBER OF AUDITS ON THIS ISSUE AS WELL, UH, WITH RECOMMENDATIONS TO CONSOLIDATE IT IS A, A REAL BURDEN ON, UH, STAFF AND NOT JUST ON STAFF, BUT ON THE PUBLIC TO, YOU KNOW, WHETHER THEY WANT TO FOLLOW AN ISSUE.

AND THAT SAME ISSUE WENT TO THREE DIFFERENT, UH, COMMITTEES BOARDS.

UH, SO IT GETS COMPLICATED AND, AND PEOPLE DON'T KNOW THAT THIS, UH, COMMITTEE HAS JURISDICTION OVER THAT.

UM, AND I, I WANNA DISCUSS TWO POSSIBLE, UH, UH, IDEAS.

UH, FIRST OF ALL, I, I'M A FORMER PLANNING COMMISSIONER, AND I NEVER REALLY HAD A GOOD SENSE OF WHY WE HAVE A PLANNING COMMISSION AND A ZONING AND PLANNING COMMISSION, WHICH DO THE SAME THING, BUT FOR DIFFERENT PARTS OF THE CITY.

UH, I UNDERSTAND WHY THE TECHNICAL REASONS WHY WHEN THAT HAPPENED, WHO KNOWS 25 YEARS AGO, BUT I DON'T THINK THAT, BE CAREFUL.

BE CAREFUL WHEN YOU START JUST QUOTING NUMBERS OUT THERE, .

I DON'T KNOW IF THAT IS JUSTIFIED MOVING FORWARD.

AND I THINK OF THOSE ARE TWO COMMISSIONS THAT ARE VERY, THAT, THAT HANDLE A, A A LOT OF STUFF.

BUT MY SENSE IS THAT WE SHOULD REALLY JUST HAVE ONE, UH, COMMISSION THAT HANDLES OUR KIND OF PLANNING, UH, ZONING AND LAND USE.

UH, THAT WOULD BE, TO ME, A REALLY QUICK AND EASY AND SIMPLE WAY TO CONSOLIDATE, UH, THE COMMISSIONS AND IT WOULD CUT STAFF'S WORTH IN HALF.

UH, UH, I DON'T, AGAIN, LOOKING, THINKING ABOUT THE RECOMMENDATIONS, PUTTING THE BOND OVERSIGHT COMMISSION INTO THE, THE PLANNING COMMISSION, I, I CONSIDER THOSE KIND OF TWO COMPLETELY DIFFERENT FUNCTIONS.

AND, AND THAT ONE, I, I, I, I DON'T REALLY UNDERSTAND WHERE WE'RE GOING WITH THAT ONE, BUT, BUT, UH, UH, AGAIN, I THINK WE NEED TO CONTINUE TO TALK ABOUT IT.

AND THE OTHER ONE, JUST TO GIVE A, AN EXAMPLE, AND I KNOW, UH, UH, COUNCIL MEMBER HARPER MADISON MENTIONED THE, THE RESOURCE MANAGEMENT COM, UH, UH, COMMISSION, BUT I JUST WANNA READ IT'S ADVISE THE CITY COUNCIL IN DEVELOPING AND REVIEWING CITY PLANS AND PROGRAMS IN THE AREA OF ALTERNATIVE ENERGY TECHNOLOGIES, RENEWABLE ENERGY SOURCES, AND ON ENERGY AND WATER CONSERVATION.

UM, WE HAVE, UH, AN ELECTRIC UTILITY COMMISSION THAT ESSENTIALLY DOES THAT SAME THING.

I MEAN, THE ELECTRIC UTILITY COMMISSION WORKS WITH AUSTIN ENERGY TO DISCUSS THE SAME KIND OF ALTERNATIVE ENERGY TECHNOLOGIES, RENEWABLE ENERGY SOURCES, THOSE KINDS OF THINGS LIKE THAT.

WE ALSO HAVE, UH, A WATER AND WASTEWATER COMMISSION, WHICH FOCUSES ON, UH, AGAIN, WATER AND WASTEWATER, UH, TRYING TO, UH, CONSERVE, UH, WATER AND CONSERVE RESOURCES.

AND THEN WE HAVE AN ENVIRONMENTAL COMMISSION, WHICH ALSO HAS JURISDICTION OVER THOSE SAME TWO ISSUES.

SO AGAIN, THAT'S AN AREA WHERE WE JUST HAVE MULTIPLE COMMISSIONS THAT ARE REALLY KIND OF DOING THE SAME TYPE OF WORK.

AND I DON'T REALLY SEE WHAT ULTIMATELY, YOU KNOW, WE ARE THE PUBLIC, ARE, ARE GETTING FROM THAT, THAT OVERLAP BETWEEN THOSE.

AGAIN, JUST TO GIVE A A, A COUPLE.

SO I AGREE WITH THE IDEA OF, OF SUN SETTING THE, THE RESOURCE MANAGEMENT COMMISSION, BECAUSE WE ALREADY HAVE COMMISSIONS THAT HANDLE THOSE SPECIFIC, UH, AREAS AND THOSE SPECIFIC, UH, UH, DUTIES.

SO I, I JUST WANTED TO, TO PUT THOSE OUT THERE AS, AS, AS SUGGESTIONS AND, AND, AND IDEAS.

I, I DO THINK WE NEED TO CONTINUE TO, TO TALK ABOUT THIS, BUT THERE IS AN OPPORTUNITY TO, UH, TO CONSOLIDATE, UH, SOME OF THESE, UH, BOARDS AND COMMISSIONS, UH, AND, AND SAVE, YOU KNOW, STAFF WORK, UM, AND MAKE THINGS SIMPLER FOR, FOR THE COUNCIL AND FOR THE PUBLIC AT LARGE.

THANK YOU FOR THAT.

UM, I'M GONNA RECOGNIZE THE MEMBER, TIM, IN IN JUST A SECOND.

BUT LET, LET ME, AS I TRY TO, UH, ORGANIZE EVERYBODY'S THOUGHTS ON THIS, WHAT WHAT I THINK WE MAY WANT TO DO IS UTILIZE THIS GOOD DISCUSSION TODAY TO ASK STAFF TO DO THE FOLLOWING.

TWO THINGS.

ONE IS, AS YOU HAVE JUST OUTLINED A PROCESS FOR ADDITIONAL INPUT THAT WE ASK YOU, THE, THE COMMITTEE, THE AUDIT FINANCE COMMITTEE ASKED YOU TO GO BACK AND DO THAT AS YOU

[01:25:01]

THAT'S ITEM, THAT'S REQUEST NUMBER ONE.

REQUEST NUMBER TWO WOULD BE, UNLESS THERE'S OBJECTION BY A MEMBER OF THE COMMITTEE TO THE SUNSET PROCESS THAT WAS OUTLINED FOR US, IS GO BACK AND APPLY THAT SUNSET PROCESS TO TWO CATEGORIES.

CATEGORY NUMBER ONE WOULD BE THOSE THAT HAVE BEEN LABELED INACTIVE BASED UPON PROFESSIONAL KNOWLEDGE ABOUT THEIR ACTIVITY.

BUT WALK US THROUGH THAT PROCESS SO THAT WE'RE ACTUALLY FOLLOWING THE, A, A SUNSET PROCESS ON THE SO-CALLED INACTIVE.

NONE OF US ARE GONNA BE SURPRISED ABOUT THE OUTCOME, BUT I THINK IT'S IMPORTANT FOR US TO, TO UTILIZE WHATEVER PROCESSES WE'RE TALKING ABOUT.

AND THEN THE SECOND CATEGORY WOULD BE WHERE THERE HAS BEEN RECOMMENDATION OR SUGGESTION RELATED TO CONSOLIDATION, BECAUSE IN EFFECT, WHAT YOU'RE DOING IS PART, AND I'VE ACTUALLY SERVED ON THE SUNSET COMMISSION, UH, AT THE STATE LEVEL, YOU'RE DOING TWO THINGS POTENTIALLY.

ONE IS YOU ARE SUNSETTING SOMETHING, UH, A ONE, ONE OR THE OTHER.

UM, OR AS PART OF THE SUNSET REVIEW PROCESS, YOU ARE TRYING TO BUILD IN AN EFFICIENCY.

AND LET'S MAKE SURE WE'RE DOING THAT.

THO IF WE LEAVE HERE TODAY WITH THOSE TWO, UH, ITEMS THAT YOU'LL BRING BACK TO US AS PART OF, THEN THIS HAS BEEN A PRODUCTIVE FIRST BIG STEP AS THE VICE CHAIR HAS INDICATED.

UM, SO THAT'S NOT A, THAT'S NOT A COMPLETE THOUGHT, BUT BEFORE I RECOGNIZE MAYOR PRO TEM, I WANTED TO GET THAT KIND OF OUT THERE, UH, ABOUT WHERE WE MIGHT HEAD TODAY.

MAYOR PRO TEM.

THANK YOU, MAYOR.

I THINK THAT MAKES SENSE.

I, I AGREE CERTAINLY WITH THE, YOU KNOW, MOVING FORWARD ON THE SUNSET REVIEW PROCESS, UH, FOR THE INACTIVE BODIES.

UM, AND JUST WANT A LITTLE BIT MORE CLARIFICATION ON THE FRAMEWORK FOR ADDITIONAL INPUT, BECAUSE I THINK THERE IS, UM, COUNCIL MEMBER REVELLA, YOU KNOW, YOU MENTIONED THE RESOURCE MANAGEMENT COMMISSION, BUT I DON'T SEE THAT PROPOSED, UM, CONSOLIDATION ON THIS SHEET.

AND SO SOME OF THE HESITATION THAT I HAVE WITH SAYING STAFF YES, GO, UM, WORK WITH THE CHAIRS ON THESE POTENTIAL MERGERS IS THAT THEY'RE NOT, THERE MAY NOT BE ALIGNMENT ON SOME OF THE RECOMMENDATIONS.

AND, UH, I KNOW ANOTHER ONE THAT I WANNA FLAG THAT COUNCIL MEMBER HARPER MADISON FLAGGED, UM, FOR EXAMPLE, THE MERGER OF THE M-B-E-W-B-E, THE ECONOMIC PROSPERITY AND THE COMMUNITY TECHNOLOGY AND TELECOMS COMMISSION.

THAT ONE, I ALSO DON'T FEEL COMFORTABLE, YOU KNOW, EVEN APPROACHING THEM TO HAVE THAT CONVERSATION.

I MEAN, I'M FINE IF WE WANNA HAVE THAT CONVERSATION, BUT I JUST WANNA SAY LIKE, I DON'T WANT THESE COMMISSIONS TO THINK OF IT, THAT THE COUNCIL IS UNANIMOUS IN SAYING WE DO WANT YOU TO CONSIDER WHAT THIS POTENTIAL MERGER WOULD LOOK LIKE.

UM, SO I WOULD LIKE SOME CLARIFICATION AS TO HOW, WHICH COMMISSIONS WILL BE APPROACHED, UM, AND THAT FRAMEWORK, OR IS IT, IS IT UNDERSTANDING THAT ALL OF THE COMMISSIONS WILL BE APPROACHED WITH THIS FRAMEWORK RIGHT NOW, UNLESS THE BODY TELLS US SPECIFICALLY WHICH COM BOARDS OR COMMISSIONS TO APPROACH, WE WOULD GO WITH THE LIST IN APPENDIX A, THE UPDATED ONE.

'CAUSE I THINK THE RESOURCE MANAGEMENT ONE WAS IN THE ORIGINAL APPENDIX A, BUT IT'S NO LONGER IN THE UPDATED ONE.

UM, AND THE FRAMEWORK THAT YOU WOULD APPROACH THE COMMISSIONS WITH THAT IS THE PROPOSED LANGUAGE SLIDE? YES, MA'AM.

YOU HAVE ON HERE? YEAH.

WELL, AND UM, LAST QUESTION ON THE PROPOSED, UH, CHANGES TO THE AIRPORT COMMISSION REGARDING MEMBERSHIP REQUIREMENT, WHAT EXACTLY ARE THE PROPOSED CHANGES FOR MEMBERSHIP REQUIREMENT? I WILL GIMME JUST A SECOND.

THIS ONE WOULD ACTUALLY REQUIRE A LITTLE BIT OF WORK BECAUSE THE CURRENT REQUIREMENTS ARE JUST A BIT OUTDATED.

SO WE WOULD NEED TO REVIEW THE ACTUAL AIRPORT COMMISSION AND WHAT THE NEEDS ARE RIGHT NOW.

SO WE WOULD PROBABLY NEED TO REACH OUT TO THE AIRPORT COMMISSION AND TALK ABOUT WHAT THEIR NEEDS ARE AND THEN BRING BACK PROPOSED RECOMMENDATIONS FOR CHANGING WHAT THE MEMBERSHIP REQUIREMENTS ARE.

THANK YOU FOR THAT CLARIFICATION.

THAT CERTAINLY MAKES SENSE TO APPROACH THE COMMISSION AND TALK ABOUT THEIR MEMBERSHIP REQUIREMENTS AND WHAT THAT SHOULD BE.

UM, AND LAST BUT NOT LEAST, JUST WANT TO SHARE MY GRATITUDE TO COUNCIL MEMBER ALTER FOR HIS LEADERSHIP ON THIS ITEM.

I MEAN, ALREADY WE'VE SEEN SIGNIFICANT HEADWAY, UM, WITH INITIATING THIS REVIEW PROCESS WITH THE LAUNCHING OF THE RECOMMENDATION TRACKER ONLINE WITH THE DEVELOPMENT OF A SUNSET REVIEW PROCESS.

UH, SO JUST WANTED TO THANK MY COLLEAGUE CUSTOMER ALTER FOR, FOR HIS LEADERSHIP ON IT.

AND CERTAINLY I KNOW THAT, UM, WHILE THE ADJUSTMENTS WE MAKE AS A RESULT OF IT MAY NOT BE AS WIDE OR AS GRAND AS INITIALLY THOUGHT OF, UM, REALLY GOOD WORK IS HAPPENING BECAUSE OF THIS REVIEW PROCESS AND THERE'S VALUE IN THAT.

WELL SAID.

UM, ALRIGHT.

YES, COUNCIL

[01:30:01]

MEMBER HARPER MADISON.

THANK YOU, MR. MAYOR.

I'LL BE BRIEF.

UH, THERE WAS ONE OTHER PART THAT I WANTED TO ADDRESS AND THAT'S ABOUT BYLAWS.

I APPRECIATE THAT.

UM, UM, ONE OF OUR SPEAKERS EARLIER BROUGHT UP ADDRESSING THE BYLAWS.

I WONDER IF IT'S APPROPRIATE TO CONSIDER UPDATING BYLAWS AS A PART OF SOME SYSTEMIC PROCESS.

UM, SO FOR EXAMPLE, THE AFRICAN AMERICAN RESOURCE ADVISORY COMMISSION, I HAVEN'T HAD AN OPPORTUNITY TO SPEAK WITH THEM ABOUT THIS, SO I'M USING THIS EXCLUSIVELY AS AN EXAMPLE, NOT PROPOSAL, UM, FOR CLARITY.

BUT AS A PART OF THEIR BYLAWS, THEIR PURVIEW INCLUDES, UM, RECOMMENDATIONS AND JUST SHY OF MANAGEMENT OF SPECIFIC FACILITIES, INCLUDING THE CARVER, THE, UM, UH, MILLENNIUM YOUTH ENTERTAINMENT COMPLEX.

UH, I, I CAN'T RECALL OFFHAND, BUT THERE ARE SOME, UH, CITY HELD ASSETS THAT ARE SPECIFICALLY AS A PART OF THEIR CONSIDERATION AS A BODY UNDER THEIR PURVIEW.

I HAVE SOME QUESTIONS ABOUT WHETHER OR NOT WE SHOULD REVISIT BYLAWS GENERALLY AS OF 2025, UPDATE OF SORTS.

UM, AND THEN HAVE A PROCESS MOVING FORWARD FOR UPDATING BYLAWS TO REFLECT THE APPROPRIATE TASK ASSIGNED TO THAT BODY.

AND, UH, ALONG ALONG THOSE LINES OF REVISITING BYLAWS AND OR REVIEW, I WONDER IF THAT PARTICULAR EXAMPLE IS ONE THAT WOULD BE CONSIDERED UNDER THE MANAGER'S, UM, NEWEST PROPOSED VENUES MANAGEMENT, UM, OPPORTUNITY INTERNALLY.

UM, AND THEN LASTLY, AND THIS MAY OR MAY NOT BE ADJACENT TO THIS SPECIFIC WORK, BUT BECAUSE WE DO LEAN SO HEAVILY ON COMMUNITY CONTRIBUTIONS, AND I'M TALKING NEIGHBORHOOD ASSOCIATIONS, CONTACT TEAMS, SMALL AREA PLANNING TEAMS, ET CETERA, I WOULD REALLY LIKE FOR THERE TO BE SOME UNILATERAL PROTOCOL AROUND EXPECTATIONS FOR THE CONTRIBUTIONS OF THOSE BODIES, THE MAKEUP OF THOSE BODIES, WHAT'S EXPECTED.

IT'S SORT OF THE WILD, WILD WEST OUT THERE FOR THAT.

AND THAT SAID, I THINK THERE'S SO MANY OPPORTUNITIES FOR THOSE BODIES TO CONTRIBUTE TO OUR PROCESSES, BOTH BOARDS AND COMMISSIONS, AND TO COUNCIL AS A BODY THAT THERE SHOULD BE SOMETHING IN THE WAY OF CONSIDERATIONS AROUND WHO'S CONTRIBUTING, WHO THEY PROCLAIM TO REPRESENT, AND WHETHER OR NOT THAT'S FACTUAL.

I'M FINDING TOO MUCH IN THE WAY OF INCONSISTENCY BY BODIES WHO PROCLAIM TO REPRESENT COMMUNITIES AND COMMUNITY MEMBERS WHO DON'T INFECT SUBSCRIBE TO THAT BODY AND WHAT IT IS THAT THEY BRING TO COUNCIL.

I THINK THERE'S JUST NO RULES AND NO PROTOCOL.

NO, YOU KNOW, REAL WAY TO FOLLOW UP, A REAL GOOD EXAMPLE IS, YOU KNOW, WHETHER OR NOT ELECTIONS ARE BEING HELD LAWFULLY ENOUGH MEMBERS OF THE BODY PRESENT FOR, YOU KNOW, THE CONGLOMERATES THAT REPRESENT MULTIPLE NEIGHBORHOOD ASSOCIATIONS, MAKING CERTAIN THAT THERE'S REPRESENTATION FOR ALL THE BODIES THAT THEY CLAIM TO REPRESENT WITHIN THAT, UM, PROCESS OF CONSIDERATION IS SOMETHING THAT'S REALLY, UM, TOP OF MIND FOR ME.

AND AGAIN, I RECOGNIZE THAT MAY NOT BE A POINT IN CONSIDERATION DURING THE COURSE OF THIS PROCESS.

RIGHT.

BUT IT'S CERTAINLY SOMETHING I'D LIKE TO HIGHLIGHT FOR THE CLERK'S OFFICE.

APPRECIATE YOUR CALLING ATTENTION TO BOTH THOSE.

WHAT I WOULD ASK THAT IS THAT WE FIRST FINISH OUT THIS IFC, UM, AND, AND THAT WOULD NOT INCLUDE, UH, THE BYLAWS ASPECT OF THAT, AND IT WOULD NOT INCLUDE LOOKING AT THE MYRIAD HOMEOWNERS ASSOCIATIONS AND GROUPS THAT POP UP, HOWEVER, AND THE JURISDICTION OF THIS COMMITTEE AS IT RELATES TO OVERSIGHT OF BOARDS AND COMMISSIONS.

THAT MAY BE A SEPARATE, I'LL, I'LL, I'LL GET SOME CLARITY ON THAT COUNCIL MEMBER.

HOWEVER, AT SOME POINT WE, WE CAN LOOK AT POTENTIALLY BYLAWS, BUT I WOULD LIKE TO FINISH OUT THIS IFC, UM, COUNCIL MEMBER ALTER.

I'M GONNA CALL ON YOU TO CLOSE.

UM, I, AND, AND WHAT I WOULD ALSO ASK IS THAT YOU ADDRESS THE KIND OF DIRECTION I GENERALLY GAVE, UM, AS WE MOVE FORWARD, UH, SINCE YOU'RE THE AUTHOR OF THE IFCI APPRECIATE IT AND REALLY APPRECIATE THE CONVERSATION TODAY.

UM, I THINK ONE ISSUE AS WE TALK ABOUT, UH, FUTURE, WHATEVER OUR CALENDAR LOOKS LIKE ON THIS, THE PLANNING COMMISSION ZONING COMMISSION PIECE IS I THINK SOMEWHAT UNIQUE.

UH, THERE IS, UM, YOU KNOW, I THINK A BOTTLENECK THERE.

THEY, THEY HAVE A LOT OF WORK THE PLANNING COMMISSION DOES, AND I DO HAVE A CONCERN OF GIVING THEM ALL THE WORK AT ZAP AS WELL WITH AS MUCH AS WE ASK OF THEM TO DO RIGHT

[01:35:01]

NOW.

UM, I I'M NOT OPPOSED TO, TO EXPLORING THAT AS PART OF THIS PROCESS.

I JUST KINDA WANT TO VOICE THAT POTENTIAL CONCERN ABOUT GIVING THEM THAT MUCH MORE WORK WHEN THEY'RE ALREADY SO OVERWORKED.

UH, BUT TALKING ABOUT NEXT STEPS, I THINK THIS ALL MAKES SENSE.

I THINK IT WOULD BE REALLY HELPFUL TO HAVE A, A CLEAR UNDERSTANDING OF HOW MANY OF THESE BOARDS AND COMMISSIONS ARE WE GOING TO TAKE A, A DEEP LOOK AT, UH, EACH YEAR.

YOU KNOW, I DON'T THINK WE HAVE THE ABILITY TO DO A DEEP DIVE INTO ALL OF THEM, NOR PROBABLY SHOULD WE IN A YEAR, UH, JUST KIND OF LIKE WE DID IN THE SUNSET PROCESS YEP.

UP AT THE STATE, RIGHT.

YOU HAVE A CALENDAR OF THESE ONES WILL GO THIS YEAR, THESE ONES WILL GO NEXT YEAR.

AND SO THAT'S RIGHT.

AND SO FORTH.

UH, IF STAFF COULD KIND OF FIGURE OUT IF THERE'S AN APPROPRIATE GROUPING OF THINGS SO THAT WE'RE CONSIDERING LIKE BOARDS AND COMMISSIONS, YOU KNOW, JUST LIKE COUNCILOR VELA MENTIONED, IF WE LOOKED AT THE RMC ENVIRONMENTAL COMMISSION, EUC, YOU KNOW, IT MAKES SENSE TO HAVE THOSE GROUPED TOGETHER IF THERE ARE OTHERS LIKE THAT WHERE THEY COULD KIND OF CALENDAR OUT THE YEARS JUST SO NOT ONLY OURSELVES, BUT THE PUBLIC AND THOSE SERVING ON THESE COMMISSIONS HAVE AN IDEA OF WHEN THEY ARE GOING TO GO THROUGH THIS CONVERSATION.

THAT, THAT'S GOOD.

THAT'S GOOD.

UH, BUT I, I, I APPRECIATE ALL THE, THE, THE THOUGHTS AND, AND LIKE I SAID, THIS, THIS WAS THE STARTING POINT AND NOW I THINK WE'RE, WE'RE TAKING GREAT NEXT STEPS AND, AND THIS WILL BE A PROCESS THAT ULTIMATELY I THINK WE CAN BE REALLY PROUD OF.

ONE.

AND, AND, AND THANK YOU FOR YOUR WORK ON THIS.

THE, ONE OF THE THINGS THAT HE JUST MENTIONED THAT MIGHT BE HELPFUL IS, UM, I, I HAVE SOME VAGUE MEMORY OF THE DECISIONS THAT WERE BEING MADE AROUND PLANNING COMMISSION VERSUS ZAP.

I ALSO HAVE, UH, A LESS VAGUE MEMORY OF WHAT MY FEELINGS WERE AT THE TIME WHEN THEY WERE MAKING THOSE RECOMMENDATIONS.

UH, BUT WE'LL, WE'LL RESERVE THOSE FOR ANOTHER DAY.

UM, BUT IT WOULD BE HELPFUL, I THINK, FOR A LITTLE BIT OF HISTORICAL RESEARCH TO BE DONE, JUST TO, TO GIVE US INSIGHT ABOUT WHAT WAS BEING SAID AT THE TIME ABOUT WHY THAT WAS BEING DONE.

BECAUSE IT'S ENTIRELY POSSIBLE THAT AT THE TIME IT WAS THE RIGHT THING TO DO.

BUT WE'VE MORPHED IT IN SOME WAY OVER O OVER TWO DECADES, AND WE OUGHT TO LOOK AT WHETHER OR NOT WE NEED TO MAKE SURE WE GO BACK TO WHAT WAS ORIGINALLY INTENDED.

SO, UH, IF YOU WOULD DO THAT AS WELL.

AND THEN I'LL ASK, ARE YOU, DO YOU FEEL COMFORTABLE OR CLEAR ON WHAT THE GUIDANCE OF THE COMMITTEE IS ABOUT NEXT STEPS? ABSOLUTELY.

MAYOR.

UM, IF I CAN REITERATE THE DIRECTION SURE.

FROM EARLIER, THE FIRST ONE WAS TO USE THE ASSESSMENT FRAMEWORK FOR THE ONES IDENTIFIED IN APPENDIX A, THE NEWER VERSION.

YES.

AND THEN THE SECOND ONE IS TO APPLY THAT SAME SUNSET PROCESS TO THE INACTIVE, UH, ONES THAT WERE IDENTIFIED AND THEN THOSE THAT WERE RECOMMENDED OR SUGGESTED BY BODY, UH, MEMBERS OF THE BODY.

UH, YES.

AND, AND LOOK AT ALSO THE, THE CONCEPT OF CONSOLIDATION.

IF THERE WAS, WHETHER OR NOT THAT, THAT IT WOULD NOT MAKE SENSE TO NOT CONSOLIDATE THAT SORT OF THING, BUT U UTILIZE THE PROCESS THAT YOU'RE, YOU'RE, YOU'RE CREATING HERE.

DULY NOTED, MAYOR.

AND, UM, IT, WOULD IT BE FEASIBLE TO THEN REPORT BACK YES.

BY THE END OF SUMMER? IS THAT, UM, WELL, YEAH.

LET ME ASK THE, THE COMMITTEE, UM, ABOUT WHAT THE TIMELINE IS.

I, I THINK WITH EVERYTHING ELSE THAT WE'VE GOT GOING ON AND AS BIG A DEAL AS THIS IS THAT I, I, I DON'T HAVE A PROBLEM WITH THAT, BUT I'M, I'M NOT SENSING ANY GREAT OBJECTION.

AND, AND TO, TO THE STAFF.