A. CALL TO ORDER – August 10, 2016, 6:00 p.m. B. CITIZEN COMMUNICATION The first 10 speakers signed up prior to the meeting being called to order will each be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda.
APPROVAL OF MINUTES Approval of minutes from the July 13, 2016 WWW Commission regular meeting.
ITEMS FOR COMMISSION’S REVIEW AND RECOMMENDATION FOR APPROVAL TO CITY COUNCIL 4. Recommend approval to negotiate and execute a 6-month contract with DROPCOUNTR, INC, to provide a customizable residential water efficiency, customer engagement and water consumption reporting software program in an amount not to exceed $86,250. 5. Recommend approval to award and execute a 12-month contract with GRENIER SERVICES COMPANY, LLC DBA CEDAR PARK OVERHEAD DOORS, to provide overhead door maintenance, repair, and replacement services, in an amount not to exceed $525,000, with five 12-month extension options in an amount not to exceed $650,000 per extension option, for a total contract amount not to exceed $3,775,000. This is a multidepartment contract. Austin Water’s requested authorization is $88,980. 7. Recommend approval to execute a 36-month contract with SHANNON CHEMICAL CORP, to provide liquid phosphate, in an amount not to exceed $918,330, with three 12- month extension options in an amount not to exceed $306,110 per extension option, for a total contract amount not to exceed $1,836,660. 10. Recommend approval to negotiate and execute an Interlocal Agreement between the City of Austin and Williamson County (County) for relocation and adjustments of existing water and wastewater lines and appurtenances in conflict with the County Storm Sewer improvement project in Forest North Anderson Mill Zone area in the amount of $46,154.20 for professional engineering services and $162,567.60 for construction plus a $16,256.76 construction contingency for a total amount not to exceed $224,978.56. 11. Recommend approval to negotiate and execute an agreement with Ardent Residential for the City to reimburse the developer for an amount not to exceed $434,253 for costs associated with the design and construction of an oversized wastewater main and appurtenances related to Service Extension Request No. 3486R that will provide wastewater service to 3607 S. Lamar Boulevard. (District 5) 12. Recommend approval of Service Extension Request No. 3800 for wastewater service to an 18.5 acre tract at 8702 South View Rd located within the Drinking Water Protection Zone, the City’s 2-mile ETJ jurisdiction and Austin Water’s service area. 13. Recommend approval of Service Extension Request No. 3823 for wastewater service to a 0.45 acre tract located at 8003 Texas Plume Rd within the Drinking Water Protection Zone, the City’s Limited Purpose jurisdiction and Austin Water’s service area. (District 10)
Recommend approval to negotiate and execute various cooperative contracts during Fiscal Year 2016-2017 through the STATE OF TEXAS DEPARTMENT OF INFORMATION RESOURCES cooperative purchasing program for the purchase of computer software and software maintenance and support in an amount not to exceed $16,686,867. This is a multi-department contract. Austin Water’s requested authorization is $975,000.
Recommend approval to negotiate and execute various cooperative contracts during Fiscal Year 2016-2017 through the STATE OF TEXAS DEPARTMENT OF INFORMATION RESOURCES cooperative purchasing program for the purchase of technology services in an amount not to exceed $27,256,144. This is a multi-department contract. Austin Water’s requested authorization is $2,736,000.
Recommend approval to negotiate and execute various cooperative contracts during Fiscal Year 2016-2017 through the STATE OF TEXAS DEPARTMENT OF INFORMATION RESOURCES cooperative purchasing program for the purchase of computer, network and other technology hardware and related maintenance in an amount not to exceed $22,842,222. This is a multi-department contract. Austin Water’s requested authorization is $3,425,000.
Recommend approval to negotiate and execute a 12-month contract with FACTORY MUTUAL INSURANCE COMPANY , or one of the other qualified offerors to Request For Proposals TVN0060, to provide all-risk property and boiler machinery insurance coverage and ancillary risk management services in an amount not to exceed $2,829,355, with six 12- month extension options in an amount not to exceed $3,427,563 for option 1, $4,035,193 for option 2, $4,660,648 for option 3, $5,460,043 for option 4, $6,306,350 for option 5, and $7,283,834 for option 6, for a total contract amount not to exceed $34,002,986. This is a multi-department contract. Austin Water’s requested authorization is $13,162,863.
Recommend approval to negotiate and execute a professional services agreement with FREESE & NICHOLS, INC. (staff recommendation), or the other qualified responder to Request for Qualifications Solicitation No. CLMP198, to provide engineering services for the Large Diameter Wastewater Interceptors Multi-Sensor Pilot Project in an amount not to exceed $800,000. (Districts 1, 3, 4, 7, 9, & 10)
Recommend approval to negotiate and execute the construction cost to the Advance Funding Agreement (AFA) with Texas Department of Transportation (TxDOT) for relocation and adjustments of existing water lines and appurtenances in conflict with TxDOT IH 35 Mobility Roadway Improvements from North of Oltorf Street to South of Oltorf Street, by $515,257.90 from $766,000 to $1,281.257.90 plus a contingency of $153,200 for a total AFA not to exceed $1,434,457.90 for betterment costs. (Districts 3 and 9)
Recommend approval to negotiate and execute a financing agreement with the Texas Water Development Board (TWDB) for a 20-year low interest loan in the amount of $20,430,000 through TWDB’s State Water Implementation Fund for Texas (SWIFT) loan program, for the implementation of multiple capital improvement projects associated with Austin Water’s wastewater and reclaimed water systems.
Recommend approval of Austin Water’s FY 2017 proposed $577.7M Operating Budget, $545.2M Capital Budget new appropriations, $886.1M 5-Year CIP spending plan and 3.0% system-wide rate revenue increase (2.9% water, 3.0% wastewater and 10.0% reclaimed).
REPORTS BY COMMISSION SUBCOMMITTEE 2. Austin Integrated Water Resource Planning Community Task Force – William Moriarty 3. BCCP Citizens Advisory Committee – Annie Kellough 4. Joint Sustainability Committee – Nhat Ho
STAFF BRIEFINGS, PRESENTATIONS, AND OR REPORTS 2. Austin Water Monthly Financial Status Report – David Anders
A. CALL TO ORDER – August 10, 2016, 6:00 p.m. B. CITIZEN COMMUNICATION The first 10 speakers signed up prior to the meeting being called to order will each be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda.
APPROVAL OF MINUTES Approval of minutes from the July 13, 2016 WWW Commission regular meeting.
ITEMS FOR COMMISSION’S REVIEW AND RECOMMENDATION FOR APPROVAL TO CITY COUNCIL 4. Recommend approval to negotiate and execute a 6-month contract with DROPCOUNTR, INC, to provide a customizable residential water efficiency, customer engagement and water consumption reporting software program in an amount not to exceed $86,250. 5. Recommend approval to award and execute a 12-month contract with GRENIER SERVICES COMPANY, LLC DBA CEDAR PARK OVERHEAD DOORS, to provide overhead door maintenance, repair, and replacement services, in an amount not to exceed $525,000, with five 12-month extension options in an amount not to exceed $650,000 per extension option, for a total contract amount not to exceed $3,775,000. This is a multidepartment contract. Austin Water’s requested authorization is $88,980. 7. Recommend approval to execute a 36-month contract with SHANNON CHEMICAL CORP, to provide liquid phosphate, in an amount not to exceed $918,330, with three 12- month extension options in an amount not to exceed $306,110 per extension option, for a total contract amount not to exceed $1,836,660. 10. Recommend approval to negotiate and execute an Interlocal Agreement between the City of Austin and Williamson County (County) for relocation and adjustments of existing water and wastewater lines and appurtenances in conflict with the County Storm Sewer improvement project in Forest North Anderson Mill Zone area in the amount of $46,154.20 for professional engineering services and $162,567.60 for construction plus a $16,256.76 construction contingency for a total amount not to exceed $224,978.56. 11. Recommend approval to negotiate and execute an agreement with Ardent Residential for the City to reimburse the developer for an amount not to exceed $434,253 for costs associated with the design and construction of an oversized wastewater main and appurtenances related to Service Extension Request No. 3486R that will provide wastewater service to 3607 S. Lamar Boulevard. (District 5) 12. Recommend approval of Service Extension Request No. 3800 for wastewater service to an 18.5 acre tract at 8702 South View Rd located within the Drinking Water Protection Zone, the City’s 2-mile ETJ jurisdiction and Austin Water’s service area. 13. Recommend approval of Service Extension Request No. 3823 for wastewater service to a 0.45 acre tract located at 8003 Texas Plume Rd within the Drinking Water Protection Zone, the City’s Limited Purpose jurisdiction and Austin Water’s service area. (District 10)
Recommend approval to negotiate and execute various cooperative contracts during Fiscal Year 2016-2017 through the STATE OF TEXAS DEPARTMENT OF INFORMATION RESOURCES cooperative purchasing program for the purchase of computer software and software maintenance and support in an amount not to exceed $16,686,867. This is a multi-department contract. Austin Water’s requested authorization is $975,000.
Recommend approval to negotiate and execute various cooperative contracts during Fiscal Year 2016-2017 through the STATE OF TEXAS DEPARTMENT OF INFORMATION RESOURCES cooperative purchasing program for the purchase of technology services in an amount not to exceed $27,256,144. This is a multi-department contract. Austin Water’s requested authorization is $2,736,000.
Recommend approval to negotiate and execute various cooperative contracts during Fiscal Year 2016-2017 through the STATE OF TEXAS DEPARTMENT OF INFORMATION RESOURCES cooperative purchasing program for the purchase of computer, network and other technology hardware and related maintenance in an amount not to exceed $22,842,222. This is a multi-department contract. Austin Water’s requested authorization is $3,425,000.
Recommend approval to negotiate and execute a 12-month contract with FACTORY MUTUAL INSURANCE COMPANY , or one of the other qualified offerors to Request For Proposals TVN0060, to provide all-risk property and boiler machinery insurance coverage and ancillary risk management services in an amount not to exceed $2,829,355, with six 12- month extension options in an amount not to exceed $3,427,563 for option 1, $4,035,193 for option 2, $4,660,648 for option 3, $5,460,043 for option 4, $6,306,350 for option 5, and $7,283,834 for option 6, for a total contract amount not to exceed $34,002,986. This is a multi-department contract. Austin Water’s requested authorization is $13,162,863.
Recommend approval to negotiate and execute a professional services agreement with FREESE & NICHOLS, INC. (staff recommendation), or the other qualified responder to Request for Qualifications Solicitation No. CLMP198, to provide engineering services for the Large Diameter Wastewater Interceptors Multi-Sensor Pilot Project in an amount not to exceed $800,000. (Districts 1, 3, 4, 7, 9, & 10)
Recommend approval to negotiate and execute the construction cost to the Advance Funding Agreement (AFA) with Texas Department of Transportation (TxDOT) for relocation and adjustments of existing water lines and appurtenances in conflict with TxDOT IH 35 Mobility Roadway Improvements from North of Oltorf Street to South of Oltorf Street, by $515,257.90 from $766,000 to $1,281.257.90 plus a contingency of $153,200 for a total AFA not to exceed $1,434,457.90 for betterment costs. (Districts 3 and 9)
Recommend approval to negotiate and execute a financing agreement with the Texas Water Development Board (TWDB) for a 20-year low interest loan in the amount of $20,430,000 through TWDB’s State Water Implementation Fund for Texas (SWIFT) loan program, for the implementation of multiple capital improvement projects associated with Austin Water’s wastewater and reclaimed water systems.
Recommend approval of Austin Water’s FY 2017 proposed $577.7M Operating Budget, $545.2M Capital Budget new appropriations, $886.1M 5-Year CIP spending plan and 3.0% system-wide rate revenue increase (2.9% water, 3.0% wastewater and 10.0% reclaimed).
REPORTS BY COMMISSION SUBCOMMITTEE 2. Austin Integrated Water Resource Planning Community Task Force – William Moriarty 3. BCCP Citizens Advisory Committee – Annie Kellough 4. Joint Sustainability Committee – Nhat Ho
STAFF BRIEFINGS, PRESENTATIONS, AND OR REPORTS 2. Austin Water Monthly Financial Status Report – David Anders