VOTING ITEMS FROM COMMISSION 1. Election of Officers; Chair & Vice Chair 2. Council Working Group - Appoint a member to represent the commission in stakeholder discussions at the City Council’s Waste Management Policy Working Group meetings. 3. Budget Committee Members – Commission Chair Appoints Members, Chair & Vice Chair Current Members: Mickey Maia (Chair), Susan Turrieta (Vice Chair), Melissa Blanding, Christianne Castleberry, Travis Michel 4. Budget Committee Meeting – Set 1st Meeting
APPROVAL OF MINUTES Approval of minutes from the March 8, 2017 WWW Commission regular meeting.
ITEMS FOR COMMISSION’S REVIEW AND RECOMMENDATION FOR APPROVAL TO CITY COUNCIL 7. Recommend approval to negotiate and execute of an amendment to the professional services agreement with CH2M HILL ENGINEERS, INC., for additional professional engineering services for the Walnut Creek Wastewater Treatment Plant Secondary Process Improvements project in an amount of $104,086.20 for a total contract amount not to exceed $1,659,086.20. (District 1) 8. Recommend approval to execute change order #2 to the construction contract with FACILITIES REHABILITATION, INC. for the West Bank and Los Altos Lift Stations Rehabilitation project for the requested amount of $74,626 for a total contract amount not to exceed $1,526,711. (District 10)
Recommend approval to negotiate and execute a contract with ZAPS TECHNOLOGIES, INC., to provide two wastewater monitoring devices, in the amount of $141,580.
Recommend approval to negotiate and execute a 12-month contract through the State of Texas Department of Information Resources cooperative purchasing program with TIME WARNER ENTERTAINMENT – ADVANCED NEWHOUSE PARTNERSHIP (DBA TIME WARNER CABLE), to provide broadband internet services, in an estimated amount of $210,100, with four 12-month extension options in an estimated amount of $210,100 per extension option, for a total contract amount not to exceed $1,050,500. This is a multidepartment contract. Austin Water’s requested authorization is $145,726.
Recommend approval to negotiate and execute seven contracts with GRAYBAR ELECTRIC COMPANY, INC.; CRAWFORD ELECTRIC SUPPLY COMPANY, INC.; DEALERS ELECTRICAL SUPPLY; ELLIOTT ELECTRIC SUPPLY, INC.; FACILITY SOLUTIONS GROUP, INC.; HILL COUNTRY ELECTRIC SUPPLY, L.P.; and SUMMIT ELECTRIC SUPPLY CO, INC. through the U.S. Communities Government Purchasing Alliance, and the Local Government Purchasing Cooperative cooperative purchasing programs, administered by Texas Association of School Boards with an initial term up to 19 months, to provide electrical parts and supplies, in an amount of $1,740,000, with four 12-month extension options, contingent on the cooperative availability, in an amount of $1,100,000 per extension option, for total contract amounts not to exceed $6,140,000, divided among the contractors. This is a multi-department contract. Austin Water’s requested authorization is $3,907,909.
Recommend approval to negotiate and execute four contracts with ABESCAPE GROUP LLC, GREAT WESTERN MANAGED SERVICES CORPORATION (WBE), GREATER TEXAS LANDSCAPE, INC., and PAMPERED LAWNS, AUSTIN, INC., to provide grounds maintenance for medians, orphan properties, ponds and creeks, right of ways, and urban trails, with an initial 24-month term, in an estimated amount of $4,050,000, with three 12-month extension options in an estimated amount of $2,025,000 per extension option, for a total contract amount not to exceed $10,125,000, divided among the contractors. This is a multi-department contract. Austin Water’s requested authorization is $144,000 for the term of the contract.
Recommend approval to negotiate and execute interlocal agreements with the cities of Round Rock, Cedar Park, and Leander for the reimbursement of costs related to the expansion of the Brushy Creek Regional Wastewater System. Austin’s proportionate share of estimated expenses are expected to total $20,975,000. (District 6)
Recommend approval to negotiate and execute an amendment to the existing interlocal agreement between the City of Austin and Williamson County for Forest North, Pearson Ranch Road, Bayswater Gardens, and Lakeline Boulevard Improvement Projects to increase the amount of $229,450.96 for a total interlocal agreement amount not to exceed $1,638,884.05. (District 6)
Recommend approval of change order #6 to the construction contract with MOUNTAIN CASCADE OF TEXAS, LLC, for the Boyce Lane Water Main project in the amount of $215,050, for a total contract amount not to exceed $5,566,471.30. (District 1)
Recommend approval to execute change order #14 to the construction contract with SANTA CLARA CONSTRUCTION, LTD, for the Southeast Allandale Neighborhood Water and Wastewater Improvements project in the amount of $270,074, for a total contract amount not to exceed $4,412,084.78. (Districts 7 and 10)
Recommend approval of an ordinance adopting the First Amendment to the Southeast Travis County Municipal Utility District No. 1 Consent Agreement and waive City Council Resolution No. 20080214-055 prohibiting the use of pump and haul for untreated wastewater except in certain circumstances (Council District 2).
Recommend approval of an ordinance adopting the First Amendment to the Southeast Travis County Municipal Utility District No. 2 Consent Agreement and waive City Council Resolution No. 20080214-055 prohibiting the use of pump and haul for untreated wastewater except in certain circumstances (Council District 2).
13. Recommend approval of an ordinance adopting the First Amendment to the Southeast Travis County Municipal Utility District No. 3 Consent Agreement and waive City Council Resolution No. 20080214-055 prohibiting the use of pump and haul for untreated wastewater except in certain circumstances (Council District 2). 14. Recommend approval of an ordinance adopting the First Amendment to the Southeast Travis County Municipal Utility District No. 4 Consent Agreement and waive City Council Resolution No. 20080214-055 prohibiting the use of pump and haul for untreated wastewater except in certain circumstances (Council District 2).
REPORTS BY COMMISSION SUBCOMMITTEE 1. Austin Integrated Water Resource Planning Community Task Force – William Moriarty 2. Joint Sustainability Committee – Nhat Ho 3. Cost of Service Rate Study / Public Involvement Committee – Chien Lee / Jesse Penn 4. CodeNext Land Development Code Town Hall Meeting Update – Nhat Ho 5. BCCP Citizens Advisory Committee – Annie Kellough
NON VOTING DISCUSSION ITEMS Ratify a 12-month contract with BERMEX, INC., or one of the other qualified offerors to Request For Proposals RMJ0310, to provide manual meter reading services for electric and water utility meters, in an amount of $3,500,000, with four 12-month extension options in an amount of $3,500,000 per extension option, for a total contract amount not to exceed $17,500,000.
Ratify 11 contracts, for six month terms, with AUSTIN TRUCK AND EQUIPMENT, INC. LTD DBA FREIGHTLINER OF AUSTIN, CALDWELL COUNTRY CHEVROLET, CHASTANG ENTERPRISES, INC., CLARK EQUIPMENT COMPANY DBA BOBCAT COMPANY, HARBEN, INC., MAGNUM CUSTOM TRAILER MFG CO., INC., POLARIS SALES, INC., PROFESSIONAL TURF PRODUCTS, LP, RDO EQUIPMENT CO.,SILSBEE FORD, INC., and VERMEER EQUIPMENT OF TEXAS, INC. through the Houston-Galveston Area Council, the National Joint Powers Alliance, the Texas Multiple Award Schedule, and the Local Government Purchasing Cooperative, administered by Texas Association of School Boards (BuyBoard) cooperative purchasing programs, to provide vehicles and equipment, for total contract amounts not to exceed $16,000,000, divided among the contractors. This is a multi-department contract. This is a multi-department contract. Austin Water’s requested authorization is $3,990,472.60.
H. STAFF BRIEFINGS, PRESENTATIONS, AND OR REPORTS 1. Hornsby Biosolids Update – Judy Musgrove 2. Legislative Update – Heather Cooke 3. Austin Water Monthly Financial Status Report – David Anders I. FUTURE AGENDA ITEMS J. ADJOURN
VOTING ITEMS FROM COMMISSION 1. Election of Officers; Chair & Vice Chair 2. Council Working Group - Appoint a member to represent the commission in stakeholder discussions at the City Council’s Waste Management Policy Working Group meetings. 3. Budget Committee Members – Commission Chair Appoints Members, Chair & Vice Chair Current Members: Mickey Maia (Chair), Susan Turrieta (Vice Chair), Melissa Blanding, Christianne Castleberry, Travis Michel 4. Budget Committee Meeting – Set 1st Meeting
APPROVAL OF MINUTES Approval of minutes from the March 8, 2017 WWW Commission regular meeting.
ITEMS FOR COMMISSION’S REVIEW AND RECOMMENDATION FOR APPROVAL TO CITY COUNCIL 7. Recommend approval to negotiate and execute of an amendment to the professional services agreement with CH2M HILL ENGINEERS, INC., for additional professional engineering services for the Walnut Creek Wastewater Treatment Plant Secondary Process Improvements project in an amount of $104,086.20 for a total contract amount not to exceed $1,659,086.20. (District 1) 8. Recommend approval to execute change order #2 to the construction contract with FACILITIES REHABILITATION, INC. for the West Bank and Los Altos Lift Stations Rehabilitation project for the requested amount of $74,626 for a total contract amount not to exceed $1,526,711. (District 10)
Recommend approval to negotiate and execute a contract with ZAPS TECHNOLOGIES, INC., to provide two wastewater monitoring devices, in the amount of $141,580.
Recommend approval to negotiate and execute a 12-month contract through the State of Texas Department of Information Resources cooperative purchasing program with TIME WARNER ENTERTAINMENT – ADVANCED NEWHOUSE PARTNERSHIP (DBA TIME WARNER CABLE), to provide broadband internet services, in an estimated amount of $210,100, with four 12-month extension options in an estimated amount of $210,100 per extension option, for a total contract amount not to exceed $1,050,500. This is a multidepartment contract. Austin Water’s requested authorization is $145,726.
Recommend approval to negotiate and execute seven contracts with GRAYBAR ELECTRIC COMPANY, INC.; CRAWFORD ELECTRIC SUPPLY COMPANY, INC.; DEALERS ELECTRICAL SUPPLY; ELLIOTT ELECTRIC SUPPLY, INC.; FACILITY SOLUTIONS GROUP, INC.; HILL COUNTRY ELECTRIC SUPPLY, L.P.; and SUMMIT ELECTRIC SUPPLY CO, INC. through the U.S. Communities Government Purchasing Alliance, and the Local Government Purchasing Cooperative cooperative purchasing programs, administered by Texas Association of School Boards with an initial term up to 19 months, to provide electrical parts and supplies, in an amount of $1,740,000, with four 12-month extension options, contingent on the cooperative availability, in an amount of $1,100,000 per extension option, for total contract amounts not to exceed $6,140,000, divided among the contractors. This is a multi-department contract. Austin Water’s requested authorization is $3,907,909.
Recommend approval to negotiate and execute four contracts with ABESCAPE GROUP LLC, GREAT WESTERN MANAGED SERVICES CORPORATION (WBE), GREATER TEXAS LANDSCAPE, INC., and PAMPERED LAWNS, AUSTIN, INC., to provide grounds maintenance for medians, orphan properties, ponds and creeks, right of ways, and urban trails, with an initial 24-month term, in an estimated amount of $4,050,000, with three 12-month extension options in an estimated amount of $2,025,000 per extension option, for a total contract amount not to exceed $10,125,000, divided among the contractors. This is a multi-department contract. Austin Water’s requested authorization is $144,000 for the term of the contract.
Recommend approval to negotiate and execute interlocal agreements with the cities of Round Rock, Cedar Park, and Leander for the reimbursement of costs related to the expansion of the Brushy Creek Regional Wastewater System. Austin’s proportionate share of estimated expenses are expected to total $20,975,000. (District 6)
Recommend approval to negotiate and execute an amendment to the existing interlocal agreement between the City of Austin and Williamson County for Forest North, Pearson Ranch Road, Bayswater Gardens, and Lakeline Boulevard Improvement Projects to increase the amount of $229,450.96 for a total interlocal agreement amount not to exceed $1,638,884.05. (District 6)
Recommend approval of change order #6 to the construction contract with MOUNTAIN CASCADE OF TEXAS, LLC, for the Boyce Lane Water Main project in the amount of $215,050, for a total contract amount not to exceed $5,566,471.30. (District 1)
Recommend approval to execute change order #14 to the construction contract with SANTA CLARA CONSTRUCTION, LTD, for the Southeast Allandale Neighborhood Water and Wastewater Improvements project in the amount of $270,074, for a total contract amount not to exceed $4,412,084.78. (Districts 7 and 10)
Recommend approval of an ordinance adopting the First Amendment to the Southeast Travis County Municipal Utility District No. 1 Consent Agreement and waive City Council Resolution No. 20080214-055 prohibiting the use of pump and haul for untreated wastewater except in certain circumstances (Council District 2).
Recommend approval of an ordinance adopting the First Amendment to the Southeast Travis County Municipal Utility District No. 2 Consent Agreement and waive City Council Resolution No. 20080214-055 prohibiting the use of pump and haul for untreated wastewater except in certain circumstances (Council District 2).
13. Recommend approval of an ordinance adopting the First Amendment to the Southeast Travis County Municipal Utility District No. 3 Consent Agreement and waive City Council Resolution No. 20080214-055 prohibiting the use of pump and haul for untreated wastewater except in certain circumstances (Council District 2). 14. Recommend approval of an ordinance adopting the First Amendment to the Southeast Travis County Municipal Utility District No. 4 Consent Agreement and waive City Council Resolution No. 20080214-055 prohibiting the use of pump and haul for untreated wastewater except in certain circumstances (Council District 2).
REPORTS BY COMMISSION SUBCOMMITTEE 1. Austin Integrated Water Resource Planning Community Task Force – William Moriarty 2. Joint Sustainability Committee – Nhat Ho 3. Cost of Service Rate Study / Public Involvement Committee – Chien Lee / Jesse Penn 4. CodeNext Land Development Code Town Hall Meeting Update – Nhat Ho 5. BCCP Citizens Advisory Committee – Annie Kellough
NON VOTING DISCUSSION ITEMS Ratify a 12-month contract with BERMEX, INC., or one of the other qualified offerors to Request For Proposals RMJ0310, to provide manual meter reading services for electric and water utility meters, in an amount of $3,500,000, with four 12-month extension options in an amount of $3,500,000 per extension option, for a total contract amount not to exceed $17,500,000.
Ratify 11 contracts, for six month terms, with AUSTIN TRUCK AND EQUIPMENT, INC. LTD DBA FREIGHTLINER OF AUSTIN, CALDWELL COUNTRY CHEVROLET, CHASTANG ENTERPRISES, INC., CLARK EQUIPMENT COMPANY DBA BOBCAT COMPANY, HARBEN, INC., MAGNUM CUSTOM TRAILER MFG CO., INC., POLARIS SALES, INC., PROFESSIONAL TURF PRODUCTS, LP, RDO EQUIPMENT CO.,SILSBEE FORD, INC., and VERMEER EQUIPMENT OF TEXAS, INC. through the Houston-Galveston Area Council, the National Joint Powers Alliance, the Texas Multiple Award Schedule, and the Local Government Purchasing Cooperative, administered by Texas Association of School Boards (BuyBoard) cooperative purchasing programs, to provide vehicles and equipment, for total contract amounts not to exceed $16,000,000, divided among the contractors. This is a multi-department contract. This is a multi-department contract. Austin Water’s requested authorization is $3,990,472.60.
H. STAFF BRIEFINGS, PRESENTATIONS, AND OR REPORTS 1. Hornsby Biosolids Update – Judy Musgrove 2. Legislative Update – Heather Cooke 3. Austin Water Monthly Financial Status Report – David Anders I. FUTURE AGENDA ITEMS J. ADJOURN